<p>Position Type:</p> <p>Secretarial and Office Personnel/Secretary / Administrative Assistant</p> <p>Date Posted:</p> <p>5/14/2025</p> <p>Location:</p> <p>Loveland Intermediate School</p> <p>Date Available:</p> <p>07/01/2025</p> <p>Closing Date:</p> <p>05/20/2025</p> <p>District:</p> <p>&nbsp Loveland City School District&nbsp&nbspAdditional Information: Show/Hide</p> <p>CLASSIFIED POSITION(S) AVAILABLE 2025-2026 SCHOOL YEAR:</p> <p>Loveland Intermediate School School Secretary (12 month/260 day)</p> <p>Job Title: Intermediate/Middle School Secretary GENERAL DESCRIPTION</p> <p>Provide clerical assistance for the efficient and effective operation of the school</p> <p>administrative offices. Assist where appropriate the instructional and support staff as well</p> <p>as students, parents and members of the community</p> <p>QUALIFICATIONS</p> <ul> <li>High School diploma or GED equivalent. </li><li>Experience with personal computers is required. </li></ul> <p>PROFESSIONAL EXPECTATIONS</p> <ul> <li>Report to work regularly and on time, prepared to perform appropriately assigned duties throughout the day, in service to students, staff, and the community. </li><li>Prepare for and perform all assigned duties required by one's job description in a positive and collaborative manner. </li><li>Follow justifiable directives issued by the established chain of authority with a learning-oriented attitude and seek support when needed. </li><li>Identify, report, and/or if possible control unsafe conditions or safety hazards in order to maintain safe and secure working and learning environments. </li><li>Demonstrate professional respect and integrity when interacting with students, parents, staff, community members and other stakeholders. This includes and is not limited to verbal, nonverbal, personal and electronic interactions. </li><li>Comply with federal laws, state statutes, Board policies, and related administrative guidelines that prohibit coercive, harassing, threatening, retaliating, bullying or discriminating conduct. </li><li>Communicate in a truthful, timely, compassionate, and empathetic manner about any matter of interest to the District following the appropriate chain of authority. </li><li>Manage District property and assets in an ethical and responsible manner in accordance with federal laws, state statutes, Board policies, and related administrative guidelines. </li><li>Maintain confidentiality of information as required under federal laws, state statutes, Board policies, and related administrative guidelines. </li><li>Report actions, through the appropriate chain of authority that may represent violations of federal laws, state statutes, Board policies, and related administrative guidelines. </li><li>Refrain from unethical activity that may reasonably interfere with the legitimate operational interests and goals of the District. </li><li>Comply with all other federal laws, state statutes, Board policies, and related administrative guidelines. </li></ul> <p>ESSENTIAL DUTIES AND RESPONSIBILITIES</p> <ul> <li>Receive and greet all staff, students, parents and visitors courteously and assist them accordingly. </li><li>Perform clerical duties including typing, filing, answering phones and providing information as requested. </li><li>Create and maintain a clean and welcoming environment in the front office. </li><li>Maintain inventory and process purchase orders for classroom and office supplies as needed. </li><li>Process student withdrawals and maintain student records as required. </li><li>Assist teachers in preparation of materials as needed. </li><li>Receive and distribute interoffice and U.S. mail. </li><li>Coordinate classified time cards and teacher and classified attendance records. </li><li>Maintain daily student attendance operations and update databases, in absence of attendance clerk. </li><li>Assist building principal with creation of annual building budget and maintain ongoing budget reports. </li><li>Use available technology to disseminate information to students, parents and teachers as requested. </li><li>Maintain database to verify all students have completed necessary forms. </li><li>Maintain database to verify all students have submitted required fees. </li><li>Maintain database for student technology management and fees. </li><li>Assist with additional programs such as honor roll, staff attendance, and time sheet distribution and collection. </li><li>Compile publications and documents as requested by administration. </li><li>Prepare and make deposits as needed. </li><li>Maintain office equipment such as copy machine, fax machine, phone system and printers. </li><li>Provide medical assistance in the absence of the school nurse including dispensing medication, taking temperatures and contacting appropriate personnel. </li><li>Maintain and post detention lists. </li><li>Record student attendance during fire drills. </li><li>Coordinate student of the month and parent/teacher conferences. </li><li>Ability to establish and maintain effective working relationships with students, peers, parents and community. </li></ul> <p>OTHER INFORMATION ASSOCIATED WITH THIS POSITION</p> <ol> <li>Ability to operate the following equipment: </li></ol> <ul> <li>Copy machine </li><li>Calculator </li><li>Computer/printer </li><li>Fax machine </li><li>Telephone/cellular phone </li></ul> <ol start="2"> <li>Additional Working Conditions: </li></ol> <ul> <li>Exposure to blood, bodily fluids and tissue </li><li>Interactions with unruly children </li><li>Repetitive hand motion, e.g., computer keyboard, typing </li><li>Interruption of duties by students, visitors, staff and/or telephone </li><li>Requirement to work overtime as approved by the Superintendent </li></ul> <ol start="3"> <li> <p>Frequent repetitive hand motion, e.g., computer keyboard, typing, calculator, writing.</p> </li><li> <p>Frequent requirement to sit, stand, walk, talk, hear, see, read, speak, reach, stretch with</p> </li></ol> <p>hands, crouch and stoop.</p> <ol start="5"> <li>The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or </li></ol> <p>move up to 50 pounds.</p> <p>SUPERVISORY RESPONSIBILITIES</p> <p>This job has no supervisory responsibilities.</p> <p>REPORTS TO: Principal, Assistant Principal STATUS: Classified SALARY: Based on training and experience in accordance with the district salary schedule. This job description is only to be interpreted as a basic guideline of your job responsibilities. As a district we require employees to perform duties as assigned that may not appear on this job description. District personnel will be required to follow the instructions and perform the duties required by their supervisor, appointing authority, or designee.</p> <p>The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.</p> <p>Approved By: Board of Education Approved Date: 8/7/2018</p>