<p>Job Summary:</p> <p>We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our EVP & Group President, Business Units, the Sr. leadership team, and act as a liaison between the Executive and the Business Units Organization. This role is ideal for someone who thrives in a fast-paced environment, anticipates needs, and enjoys being a trusted advisor to executives.</p> <p>Qualifications:</p> <ul> <li>5+ years of experience as an EA, providing support to an Executive </li><li>High level of discretion, professionalism and confidentiality </li><li>Exceptional organizational and time-management skills </li><li>Strong written and verbal communication abilities </li><li>Proven track record of building positive relationships with stakeholders at all levels; Servant Leadership </li><li>Ability to work independently and manage multiple priorities in a fast-paced and dynamic environment </li><li>Strong problem-solving and critical thinking skills </li><li>Ability to anticipate needs and proactively address challenges </li><li>Proficiency in Microsoft Office Suite and SharePoint </li><li>Champion, role model and embed Pella's Culture (Care Boldly, Learn Rapidly, Drive Results) </li></ul> <p>Qualifications:</p> <ul> <li>5+ years of experience as an EA, providing support to an Executive </li><li>High level of discretion, professionalism and confidentiality </li><li>Exceptional organizational and time-management skills </li><li>Strong written and verbal communication abilities </li><li>Proven track record of building positive relationships with stakeholders at all levels; Servant Leadership </li><li>Ability to work independently and manage multiple priorities in a fast-paced and dynamic environment </li><li>Strong problem-solving and critical thinking skills </li><li>Ability to anticipate needs and proactively address challenges </li><li>Proficiency in Microsoft Office Suite and SharePoint </li><li>Champion, role model and embed Pella's Culture (Care Boldly, Learn Rapidly, Drive Results) </li></ul> <p>Key Responsibilities:</p> <ul> <li> <p>Offer a consultative approach to calendar management:</p> </li><li> <p>Optimize executive office time by consolidating meetings when appropriate, protecting time through gatekeeping, and prioritizing incoming requests</p> </li><li> <p>Manage work related expenses and budgets</p> </li><li> <p>Plan and coordinate travel itineraries</p> </li><li> <p>Serve as a liaison between the executives and internal/external stakeholders</p> </li><li> <p>Prepare meeting agendas, take minutes, and track action items</p> </li><li> <p>Draft and manage correspondence, presentations, and reports</p> </li><li> <p>Identify issues and develop effective solutions independently and with discretion</p> </li><li> <p>Organize and coordinate events, meetings, and conferences; both on and offsite (Minimal travel is expected)</p> </li><li> <p>Support special projects and initiatives as needed</p> </li></ul> <p>Key Responsibilities:</p> <ul> <li> <p>Offer a consultative approach to calendar management:</p> </li><li> <p>Optimize executive office time by consolidating meetings when appropriate, protecting time through gatekeeping, and prioritizing incoming requests</p> </li><li> <p>Manage work related expenses and budgets</p> </li><li> <p>Plan and coordinate travel itineraries</p> </li><li> <p>Serve as a liaison between the executives and internal/external stakeholders</p> </li><li> <p>Prepare meeting agendas, take minutes, and track action items</p> </li><li> <p>Draft and manage correspondence, presentations, and reports</p> </li><li> <p>Identify issues and develop effective solutions independently and with discretion</p> </li><li> <p>Organize and coordinate events, meetings, and conferences; both on and offsite (Minimal travel is expected)</p> </li><li> <p>Support special projects and initiatives as needed</p> </li></ul>