<p>Description</p> <p>Twitter</p> <p>Linkedin</p> <p>Facebook</p> <p>Google+Pinterestemail</p> <p>Performs duties related to regional human resources, payroll, accounting and dispatching functions in accordance with established company policies, procedures, and practice.</p> <p>Essential Functgions:</p> <p>Human Resources Function:</p> <ul> <li>Works with corporate HR departments to ensure region is in compliance with state and federal employment practices in addition to company policies. </li><li>Assists with long term and daily crewing/scheduling assignments. </li><li>Assists with the preparation of employer verification of employee licensing and drug testing certifications and annual physicals, as well as other employment related forms. </li><li>Coordinates pre-employment and annual physicals. </li><li>Receives and verifies completion of necessary documentation. </li><li>Responds to general employment inquiries. </li><li>Files documents into personnel and confidential medical employment files. </li><li>Prepares and distributes new employee packets, maintains an adequate supply of employment-related materials. </li><li>Ensures employees are FFD. </li></ul> <p>Payroll</p> <ul> <li>Enters daily timesheet information into computerized payroll system and verifies accuracy of data. </li><li>Addresses and corrects discrepancies prior to transmission to payroll department. </li><li>Researches and advises all necessary corrections to any payroll detail. </li><li>Acts as primary point of contact for vessel payroll issues and questions. </li></ul> <p>Accounts Payable/Accounts Receivable</p> <ul> <li>Receives and determines payment responsibility of AP invoices. </li><li>Accurately codes AP invoices, obtains approving authority signature and forwards to accounting department for processing. </li><li>Creates customer invoices and follows up as needed to ensure timely payment. </li></ul> <p>Office Management</p> <ul> <li>Coordinates and supervises all vendor servicing shoreside operations. </li><li>Develops, implements, and maintains and professional filing system for regional documents in accordance with established company procedures and retention guidelines. </li><li>Tracks regional financial expenditures and processes reimbursement documents. </li><li>Provides administrative support to regional management staff including, but not limited to, preparing correspondence and travel/social function arrangements. </li><li>Fills out initial safety incident reports. </li><li>Initiates telephonic contact with medical facility after safety incidents. </li><li>Adheres to all company policies. </li><li>Performs special duties and other projects as assigned. </li><li>Accomplishes all tasks as appropriately assigned or requested. </li></ul> <p>Knowledge, Skills, and Abilities:</p> <ul> <li>Strong oral/written communication and human relation skills in order to interact across all lines and to cultivate and maintain positive working relationships. </li><li>Ability to prioritize and change direction as business necessitates utilizing sound judgment skills. </li><li>Ability to remain calm in pressure situations and remain focused with constant interruptions. </li><li>Must be detail oriented and possess solid mathematical skills. </li><li>Ability to handle confidential and sensitive information with diplomacy, discretion, and tact. </li><li>Ability to learn company specific computer applications specifically SAP, corporate dispatch system, and Corporate time entry system. </li><li>Knowledge of general office procedures and effectively utilizing related equipment including, personal computers, copiers, fax machines, telephones, and postage machines. </li><li>Ability to use marine radios and other equipment relation to marine transportation function. </li><li>Knowledge of general employment regulations/laws in bargaining and non-bargaining environments. </li><li>Proficient knowledge of computer software applications, specifically Microsoft Word and Excel. </li><li>Knowledge of generally accepted accounting procedures including accounts receivable, payable, and payroll. </li></ul> <p>Minimum Requirements:</p> <p>High school diploma or equivalent required. Post secondary schooling is desirable such as college, certifications, or vocational institute. 3-5 years prior experience in a general office administration support capacity is required. 2-4 years experience in the maritime industry is strongly desirable.</p> <p>Young Brothers is an Equal Opportunity - Affirmative Action Employer and a VEVRAA Federal Contractor. We are committed to a diverse workforce and taking affirmative action to employ and advance in employment qualified women, minorities, individuals with disabilities and protected veterans. Young Brothers is a drug-free employer and a participant of the E-Verify Employment Verification Program.</p> <p>Explore transportation and logistics industry job opportunities from Hawaii to Alaska,</p> <p>and Washington State to throughout the Caribbean. Visit saltchukjobboard.com today!</p> <p>Twitter</p> <p>Linkedin</p> <p>FacebookGoogle+Pinterestemail</p> <p>Your browser failed to load the job description PDF in iframe. 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