<p>></p> <p>Administrative Assistant</p> <p>Planning, Development and Neighborhood Services</p> <p>Requires successful post-offer completion of a background investigation, physical exam, and drug test (including marijuana/THC) as a condition of employment with the City of Joplin.</p> <p>Primary Purpose</p> <p>Performs a variety of routine, complex and specialized administration support activities to support a specific division of the Planning Department.</p> <p>Minimum Qualifications</p> <p>Knowledge of: Basic bookkeeping procedures; Missouri Uniform License Examination System for some positions; City and departmental operating policies and procedures of the work unit to which assigned; general office procedures including filing systems, formats for various reports and correspondence; operation of standard office equipment and machines; City's money handling policies; Microsoft Office Suite.</p> <p>Skill in: Establishing and maintaining effective working relationships with City employees and the public; recording and transcribing meeting minutes; operating standard office equipment and machines including computers, FAX machines, copiers, calculators, and telephones; operating keyboard to type correspondence and/or enter information into various computerized databases; preparing various records, reports, and correspondence using appropriate format; maintaining filing and records systems; providing customer service to staff and the public; Microsoft Office Suite.</p> <p>Education: High school diploma or GED equivalent required. Advanced coursework in Office Management, Office Practices, or closely related discipline is preferred and may be substituted for one year of required experience.</p> <p>Experience: Two years of administrative support or related work experience required.</p> <p>Licenses and Certifications: Possess and maintain a valid state issued driver's license.</p> <p>Schedule</p> <p>Monday - Friday, 8 am - 5 pm</p> <p>Salary & Benefits</p> <p>Starting at $15.037 per hour ($31,277 annually), DoE.</p> <p>The City provides health insurance for employees and their immediate family members. The City pays 100% of the premium for the employees and a portion of the premium for family coverage.</p> <p>Additional Benefits include:</p> <ul> <li>2 weeks of vacation accrual per year. </li><li>11 paid holidays per year + 3 paid "floating holidays" per year </li><li>Free life insurance to the employee, with supplemental options. </li><li>Dental insurance starting at $9.02/month with fully covered preventive services. </li><li>Vision insurance starting at $1.44/month. </li><li>Tuition reimbursement, longevity pay, Care Leave and sick leave buy-back programs. </li><li>Missouri LAGERS Retirement - employees do not pay into it; employee is fully vested after only 5 years of employment. </li><li>Access to 457 retirement plans with several benefits over traditional 401k plans. </li><li>Free library cards & gym access, fun employee events, and more! </li></ul> <p>Floating holiday accruals depend on employee's start date.</p> <p>Essential Job Functions</p> <ol> <li> <p>Answers phone calls and in-person requests from public and City staff; provides appropriate information or researches requests and follows-up with the caller in a timely manner. Refers callers needing information outside their scope or knowledge to the appropriate staff member for resolution.</p> </li><li> <p>Provides timely and professional customer service to the public and city staff.</p> </li><li> <p>Prepares professional written correspondences, reports, bid packets, grant proposals, request for proposals, and presentations for use by departmental staff.</p> </li><li> <p>Processes payment requests for payment to outside entities or reimbursement for employees.</p> </li><li> <p>Assists with budget; monitors budget expenditures, assists in budget document preparation, and financial report compilation.</p> </li><li> <p>Maintains or collects timesheets of department employees to ensure timely supervisory review and processing of payroll.</p> </li><li> <p>Processes purchase orders. Maintains a variety of records and files, including business inspection reports.</p> </li><li> <p>Processes documents, forms, and permits for departmental use.</p> </li><li> <p>Creates and maintains accurate records related to program participants/patients/defendants/victims in compliance with Federal, State, and local statutes, regulations, or policies.</p> </li><li> <p>Enters routine, detailed and confidential data accurately into computerized systems for departmental use and reporting purposes.</p> </li><li> <p>Maintains records and filing systems containing specialized or confidential information and materials in compliance with the State and City recordkeeping requirements.</p> </li><li> <p>Develops payment plans; accepts funds and records and tracks payments accurately. Calculates and accepts payment for City programs and services.</p> </li><li> <p>Researches and prepares various reports and correspondence regarding Department activities/programs.</p> </li><li> <p>Provides program information and literature to educate community and program participants.</p> </li><li> <p>Provides public information to citizens in compliance with Missouri Sunshine Law and City policy.</p> </li><li> <p>Maintains schedules and calendars for programs, clinics, and staff.</p> </li><li> <p>Performs routine office duties such as filing, copying, faxing, drafting correspondence, emails, etc. for use by self or on behalf of other City staff.</p> </li></ol> <p>Apply Online</p> <p>https://www.joplinmo.org/FormCenter/Human-Resources-12/Online-Employment-Application-90</p>