<p>Insidesource DEI Statement</p> <p>By nurturing a culture where everyone experiences a deep sense of belonging and equity of opportunity, we will uphold our vision to "unleash human and business potential." We commit to being an anti-ism workplace and embedding diversity, equity, and inclusion throughout our business.</p> <p>Job Summary</p> <p>The Executive Assistant supports Insidesource's success by elevating the CEO's effectiveness and day-to-day operations. This highly visible position serves as a trusted partner and right hand to a deeply engaged CEO and other executive stakeholders, ensuring seamless execution across administrative, operational, and communication priorities.</p> <p>Dynamic, energetic, and supremely organized, the Executive Assistant has a natural ability to anticipate needs, manage competing priorities, and operate with discretion. This is an exciting opportunity to contribute to a forward-thinking, creative, and global organization.</p> <p>Essential Duties and Responsibilities:</p> <p>Executive Support</p> <ul> <li>Own and manage the CEO's calendar, applying a strategic and holistic approach to optimize time, priorities, and impact. </li><li>Manage the CEO's email inbox, triaging and actioning inbound messages and drafting communications. </li><li>Book travel and logistics for frequent domestic and international trips. </li><li>Serve as a key liaison between the CEO and internal/external stakeholders, ensuring clear and timely communication. </li><li>Prepare the CEO for meetings and events by developing agendas, gathering materials, and providing briefings. </li><li>Attend meetings as needed to take notes, track action items, facilitate follow-through. </li><li>Complete administrative tasks such as expense reports. </li><li>Greet obstacles or unexpected changes with good nature and a back-up plan, adapting quickly in our dynamic environment. </li><li>Serve as a friendly, knowledgeable, and firm ambassador for the CEO, protecting their time while still ensuring a positive and responsive experience for all. </li><li>Provide occasional personal administrative support as needed. </li><li>Provide admin support to enterprise leaders as required. </li><li>Remain flexible on working location throughout the week, flexing between our Bay Area showrooms. </li></ul> <p>Enterprise Support</p> <ul> <li>Lead a revamp of Insidesource's corporate travel program, and serve as the primary point of contact for employee questions going forward. </li><li>Organize Insidesource's annual leadership offsite, including logistics, bookings, invites, itinerary support, etc. </li><li>Manage or support special projects and cross-functional initiatives as requested. </li><li>Proactively build relationships across the enterprise. </li></ul> <p>Insidesource Core Responsibilities</p> <ul> <li>Exemplify Insidesource values of Team First, Client Led, Change Makers, Experience Focused. </li><li>Participate in All Company Meetings and Regional Town Halls. </li><li>Embody diversity, equity, and inclusion in our Insider community and business practices. </li></ul> <p>Supervisory Responsibilities</p> <p>None</p> <p>Skills, Knowledge, Experience Required</p> <ul> <li>5+ years of experience supporting a CEO, founder, or senior executive in a complex, fast-paced environment. </li><li>Strong instincts around time management, prioritization, and calendaring. </li><li>A natural affinity for thinking three steps ahead and planning for the unplanned. </li><li>Sound judgment with the confidence to make decisions, set boundaries, and guide stakeholders effectively. </li><li>Demonstrates good judgement, integrity, and discretion in handling sensitive information. </li><li>Comfortable toggling between personal and professional admin support. </li><li>Poised and polished, with a natural customer service mindset; fluid interpersonal skills and comfort interacting effectively with a wide range of people, both internal and external to Insidesource. </li><li>Curiosity and a desire to learn: a broader understanding of the intricacies of Insidesource will support success in the Executive Assistant role. </li><li>Proficiency in Microsoft Office Suite, especially Outlook; quick to learn new tools and systems. </li><li>Must hold a valid driver's license and have a car. </li></ul> <p>The anticipated salary range for this role is $95k - 120k. Actual compensation will be determined based on factors such as experience, skills, qualifications, geographic location, and internal equity.</p>