<p>Position Information</p> <p>Classification Title Department Assistant II FLSA Non-Exempt FTE 1.00 Minimum Qualifications</p> <p>High school diploma or equivalent and 2 years of related experience</p> <p>Preferred Qualifications</p> <p>Two or more years of experience working in an office environment</p> <p>Position Summary</p> <p>This position reports to the Head of Libraries Human Resources and provides comprehensive administrative support for human resources and financial operations within the Libraries. The role supports hiring and onboarding, payroll and position funding, purchasing, reimbursements, and related processes. Working closely with members of library leadership and administration, the position helps ensure smooth personnel actions, accurate financial transactions, and efficient day-to-day operations</p> <p>Knowledge, Skills, Abilities and/or Competencies</p> <ul> <li>Understanding of HR and business processes, including hiring, onboarding, payroll, position funding, timekeeping, employment classifications, and compliance requirements-particularly in a higher education or public sector environment. </li><li>Ability to manage financial transactions with accuracy and attention to fiscal policies and deadlines. </li><li>Ability to communicate clearly and professionally with faculty, staff, candidates, new hires, vendors, and leadership </li><li>Skill in using enterprise systems (e.g., OneUSG Connect or similar HR/payroll systems, financial management software, and timekeeping systems) for data entry, transaction processing, reporting, and troubleshooting. </li><li>Ability to coordinate multiple processes at once-such as onboarding schedules, search logistics, payroll cycles, and student employment workflows-while meeting deadlines and maintaining detailed records. </li><li>Capacity to identify issues (e.g., funding discrepancies, payroll errors, scheduling conflicts), propose solutions, and adjust priorities in a dynamic administrative environment </li></ul> <p>Physical Demands</p> <p>Typical for office environment</p> <p>Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy</p> <p>Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.</p> <p>Background Investigation Policy</p> <p>Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.</p> <p>Duties/Responsibilities</p> <p>Duties/Responsibilities</p> <ul> <li>Manage Accounts Receivable process, issuing invoices, and tracking aging reports. </li><li>Oversee credit card, check, and cash transactions for the libraries. </li><li>Handles purchasing related to business cards, vehicle rentals, Print & Design, supply, and service requests for Libraries copiers. </li></ul> <p>Percentage of time 20 Duties/Responsibilities</p> <p>Coordinate staff and faculty onboarding process by coordinating with managers regarding departmental onboarding schedules, by meeting with newly hired staff on their first day of work, processing relocation reimbursements, ad hoc salary requests, supplemental pay, dual appointments and other kinds of related support activities.</p> <p>Percentage of time 15 Duties/Responsibilities</p> <ul> <li>Support faculty and staff search processes by posting job ads in various advertising outlets and managing in-person interview logistics. </li><li>This may include making appropriate reservations and processing direct billing or reimbursements related to lodging, meals, transportation, and other miscellaneous scheduling. </li><li>May also include giving tours, facilitating meetings, and shuttling personnel between locations on interview days. </li></ul> <p>Percentage of time 15 Duties/Responsibilities</p> <ul> <li>Prepare OneUSG Connect transactions for personnel changes. </li><li>Review and reconcile monthly payroll. </li><li>Support the HR Specialist with reviewing and correcting timecards, reviewing unfunded positions, processing position funding, expressing direct retro requests, following up on approvals, and ensuring biweekly payroll accuracy. </li></ul> <p>Percentage of time 15 Duties/Responsibilities</p> <ul> <li>Assist faculty and staff with inquiries regarding travel and the use of HR and financial systems. </li><li>Data entry: enter and maintain financial and administrative data for the libraries' business office systems </li></ul> <p>Percentage of time 10 Duties/Responsibilities</p> <ul> <li>Supports daily operations by ensuring that shared equipment, spaces, and supplies are ready for use, fully stocked, and maintained </li></ul> <p>Percentage of time 10 Duties/Responsibilities</p> <ul> <li>Carries out related duties that support administrative priorities as needed </li></ul> <p>Percentage of time 10 Duties/Responsibilities</p> <ul> <li>Supports student employment processes by assisting the HR Specialist with reporting, communications, and tracking of various workflows. </li></ul> <p>Percentage of time 10</p> <p>Contact Information</p> <p>Recruitment Contact</p> <p>Contact Details</p> <p>For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.</p> <p>Recruitment Contact Name Sara Rountree Recruitment Contact Email sararountree@uga.edu Recruitment Contact Phone</p> <p>Posting Specific Questions</p> <p>Required fields are indicated with an asterisk (*).</p> <ul> <li> <ul> <li>How did you find out about this position at the UGA Libraries? </li></ul> </li></ul> <p>(Open Ended Question)</p> <p>Applicant Documents</p> <p>Required Documents</p> <ul> <li>Resume/CV </li><li>Cover Letter </li></ul> <p>Optional Documents</p> <p>Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (hrweb@uga.edu).</p> <p>The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.</p>