<p>Job#: 3026851</p> <p>Job Description:</p> <p>We are seeking a Communications Project Manager to support the development and execution of communications initiatives across multiple business functions. This role will focus on building, managing, and organizing scalable communications workflows and content systems while coordinating projects related to growth initiatives, HR programs, IT security, and safety topics.</p> <p>The ideal candidate will bring strong project management capabilities and the ability to translate complex business topics into clear, structured communications for stakeholders. This role requires deep familiarity with AI and Large Language Models (LLMs) to help generate, refine, and scale communications content while improving the efficiency, consistency, and repeatability of team workflows.</p> <p>Success in this role will require a blend of communications strategy, AI-enabled content development, workflow design, and operational project management to partner on how communications are planned, produced, and delivered across the organization.</p> <p><strong><strong><strong><strong><strong><strong><strong><strong><strong>____</strong></strong></strong></strong></strong></strong></strong></strong></strong></p> <p>Key Responsibilities</p> <ul> <li>Coordinate the development and delivery of communications initiatives across topics such as growth and economic development, employee benefits, performance management, change management, safety initiatives, IT security measures, data centers, and AI-related growth initiatives. </li><li>Organize and manage communications workflows that enable teams to efficiently develop, review, and distribute content across multiple internal audiences. </li><li>Leverage AI and Large Language Model (LLM) tools to support content generation, editing, summarization, and message refinement while maintaining brand voice and strategic messaging. </li><li>Design and maintain repeatable content workflows that improve the scalability and efficiency of communications efforts. </li><li>Manage communication projects and timelines while coordinating with multiple internal stakeholders. </li><li>Utilize Adobe Workfront and Microsoft Planner to manage communication tasks, timelines, and approvals. </li><li>Open and close project jobs, monitor schedules, and adjust timelines as needed while communicating updates to project stakeholders. </li><li>Ensure communications adhere to Associated Press (AP) Style Guide, project specifications, and company guidelines. </li><li>Maintain consistent quality, clarity, and accuracy across communications outputs. </li></ul> <p><strong><strong><strong><strong><strong><strong><strong><strong><strong>____</strong></strong></strong></strong></strong></strong></strong></strong></strong></p> <p>Role Allocation</p> <ul> <li>40% Growth/Economic initiatives communications coordination and messaging support </li><li>40% HR, IT, and Safety communications coordination and messaging support </li><li>20% Project management, workflow optimization, and AI-enabled communications processes </li></ul> <p><strong><strong><strong><strong><strong><strong><strong><strong><strong>____</strong></strong></strong></strong></strong></strong></strong></strong></strong></p> <p>Required Skills & Qualifications</p> <ul> <li>3-5 years of experience in marketing, communications or project management </li><li>Experience using CRM, marketing automation, or workflow management systems (e.g., Workfront, HubSpot, Microsoft Planner) </li><li>Strong organizational and project management skills with the ability to manage multiple priorities and deadlines </li><li>Ability to translate complex business topics into clear, structured communications </li><li>Excellent interpersonal, verbal, and written communication skills </li><li>Highly organized, detail-oriented, and able to work effectively under tight deadlines </li><li>Demonstrated experience using AI and Large Language Models (LLMs) to support and accelerate communications workflows </li></ul> <p><strong><strong><strong><strong><strong><strong><strong><strong><strong>____</strong></strong></strong></strong></strong></strong></strong></strong></strong></p> <p>Preferred Qualifications</p> <ul> <li>Bachelor's degree in Marketing, Communications, Business, English, or a related field </li><li>Experience working with cross-functional teams and managing communications initiatives in a corporate environment </li><li>Familiarity with prompt engineering, generative AI tools (e.g., Copilot, ChatGPT, Claude), and responsible use of AI in communications workflows </li></ul> <p>This role follows a hybrid work model and can be based in Madison, WI or Cedar Rapids, IA.</p> <p>EEO Employer</p> <p>Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.</p> <p>Apex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click here for more details.</p> <p>Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.</p> <p>Employee Type:</p> <p>Contract</p> <p>Location:</p> <p>Madison, WI, US</p> <p>Job Type:</p> <p>Date Posted:</p> <p>March 19, 2026</p> <p>Pay Range:</p> <p>$20 - $21 per hour</p> <p>Similar Jobs</p> <ul> <li>Project Manager, Marketing & Communications </li><li>Marketing Technology Manager </li><li>Marketing & Exhibition Manager </li><li>Senior Marketing Project Leader (Contractor) </li><li>Project and Program Management - Program Manager Tech 1 </li></ul>