<p>This position is a supervisory level position responsible for providing daily support and assistance for the procurement of materials and services on a county-wide basis. The position assists in the administration of the County's centralized purchasing program, in compliance with all applicable statutory regulations, policies, and procedures relative to public procurement. This position shall also lead assigned process improvement projects and prepare specific assigned County departments' purchasing solicitations and contracts.</p> <p>SUPERVISION</p> <p>This position directly supervises two Buyers. Responsibilities include interviewing, hiring and training employees; planning, assigning and directing work; evaluating performance; rewarding and disciplining employees; addressing complaints and resolving problems.</p> <p>SCHEDULE</p> <p>Division:  Purchasing</p> <p>Days:  Monday - Friday</p> <p>Work Hours:  8:00 am to 4:30 pm</p> <p>Hours Per Shift:  8</p> <p>Shifts Per Pay Period:  10</p> <p>Position FTE:  1.00</p> <p>Applications are being accepted from current County employees as well as members of the public.This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. </p> <p>Assign and evaluate the work of two Buyers. Monitor Buyer productivity and provide both constructive feedback and coaching. Organize workflow and ensure that Buyers understand their duties and delegated tasks. Coordinate cross training and ensure backup of staffing as necessary to perform required purchasing responsibilities.</p> <p>Review Buyer work products for proper approach, accuracy, and compliance with applicable specifications and purchasing rules.</p> <p>Provide purchasing division and other county departments with daily guidance regarding appropriate purchasing methodology. Provide accurate interpretations of applicable purchasing rules to internal and external stakeholders, including pertinent sections of Federal regulations, Wisconsin State Statutes, County ordinances, policies, and procedures.</p> <p>Assist Purchasing Manager with the development and implementation of County ordinances and administrative procedures related to procurement.</p> <p>Develop procurement training materials and provide associated training to appropriate County staff.</p> <p>Document tasks and job duties related to various purchasing functions.</p> <p>Facilitate the County's centralized procurement program, including performance of complex Request for Bids; Request for Proposals; Request for Quotations; Cooperative Procurements; Waiver of Competitions; and Requests for Information in accordance with</p> <p>applicable federal guidelines, Wisconsin State Statutes, County ordinances, and administrative procedures. Administer the suitable procurement process in a fair and transparent manner from inception to completion.</p> <p>Complete solicitations as assigned for various County departments/categories as needed.</p> <p>Conduct contract negotiations, when appropriate.</p> <p>Monitor changes in the public procurement field, including relevant federal, state, and local statutes as well as relevant policies of State of Wisconsin departments. Evaluate the impact of public policy changes on the County and discuss with Purchasing Manager.</p> <p>Perform detailed inspection, reading, editing and verifying of documents.  Prioritize and analyze data.</p> <p>Prepare oral and written reports and represent the division at various meetings and committees, as required.</p> <p>Establish and maintain effective working relations with co-workers, departments, vendors and other governmental agencies.</p> <p>Act as a backup and perform assigned managerial role as needed, based on the availability of the Purchasing Manager.</p> <p>Lead assigned process improvement projects as identified by management and contribute to the overall success of the Purchasing division by performing all other duties as assigned.</p> <p>Demonstrate a commitment to County safety and risk management efforts.</p> <p>To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <p>Education and/or Experience</p> <ul> <li>Bachelor's degree in business, public administration, business law, purchasing, or related field; or formal preparation equivalent to a four-year program with three to five years of relevant experience. </li><li>Experience and knowledge of government purchasing preferred. </li></ul> <p> Essential Knowledge and Abilities</p> <ul> <li>Knowledge of all principles involved in government purchasing, contract management, and the environment in which it functions. </li><li>Ability to independently perform complex purchasing solicitation functions within a government environment. </li><li>Ability to interpret implement policies and procedures within a government environment. </li><li>Knowledge of contracts, contract law, contract and supply management within the government environment. </li><li>Ability to understand and apply principles and practices of proper business ethics. </li><li>Capacity to and proven track record of identifying and implementing process improvements. </li><li>Ability to utilize spreadsheets, word processing, and automated procurement applications. </li><li>Ability to establish and maintain effective working relationships with employees at all levels within the county, elected officials, and the public. </li><li>Ability to plan, organize and effectively present ideas, concepts and recommendations, in oral and written formats. </li><li>Ability to coordinate and prioritize multiple activities. </li><li>Ability to analyze data, make the appropriate recommendations, and resolve problems. </li></ul> <p> </p> <p>Certificates, Licenses, Registrations and Other Special Requirements</p> <p>Valid driver's license.</p> <p>Proof of minimum auto liability insurance coverage.</p> <p>Certified Public Procurement Officer (CPPO) or Certified Professional Public Buyer (CPPB) preferred.</p> <p> </p> <p>Interactions & Communication</p> <p>Provides specialized information and/or recommendations to others regarding an area of expertise. Strong written, verbal and interpersonal skills are required.</p> <p> </p> <p>Decision Making</p> <p>This position has authority to make decisions that are consistent with policies and procedures; supervision and managerial direction is available as requested.  These decisions directly impact performance in the job and/or the work unit within the department and information is provided with additional research and observations which contributes to the decision making process.</p> <p> </p> <p>Thinking & Problem Solving</p> <p>In relation to established procedures, protocols and policies of the County, challenges and problems occurring in this position must be addressed within broader, department-wide procedures and practices. Strong procuring and analytical skills required.</p> <p> </p> <p>Tools & Equipment Used</p> <p>Telephone </p> <p>Calculator        </p> <p>Copy Machine</p> <p>Personal Computer/Printer/Scanner</p> <p>  </p> <p>Software Packages Used</p> <p>Tyler Munis Financial ERP System</p> <p>Microsoft Office 365</p> <p>Microsoft Teams</p> <p>Online Marketplace</p> <p>Ready Sign</p> <p>Bonfire</p> <p> </p> <p>WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <p> The noise level in the work environment is usually moderate.</p> <p> </p> <p>PHYSICAL DEMANDS  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <p>While performing the duties of this job, the employee is regularly required to sit.  The employee frequently is required to talk and hear.  The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms.  The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.</p> <p>TO INCLUDE:</p> <p>Formal Walworth County Electronic Application</p> <p>Education and Experience Review</p> <p>Verification of Driver's License</p> <p>Oral Department Interview</p> <p>Reference Check</p> <p>Background Check</p> <p>Post Offer Physical Exam</p> <p>Drug Screen</p> <p>Other job related tests may be required.</p>