<p>Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.</p> <p>Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.</p> <p>Review Vacancy</p> <p>Date Posted 12/12/25</p> <p>Applications Due12/22/25</p> <p>Vacancy ID204863</p> <ul> <li>Basics </li><li>Schedule </li><li>Location </li><li>Job Specifics </li><li>How to Apply </li></ul> <p>NY HELPYes</p> <p>AgencyGeneral Services, Office of</p> <p>TitleOffice Assistant 2 (Stores/Mail) (NY HELPS) - VID 204863</p> <p>Occupational CategoryClerical, Secretarial, Office Aide</p> <p>Salary Grade09</p> <p>Bargaining UnitOSU - Operational Services Unit (CSEA)</p> <p>Salary RangeFrom $42641 to $52413 Annually</p> <p>Employment Type Full-Time</p> <p>Appointment Type Contingent Permanent</p> <p>Jurisdictional Class Non-competitive Class</p> <p>Travel Percentage 0%</p> <p>Workweek Mon-Fri</p> <p>Hours Per Week 37.5</p> <p>Workday</p> <p>From 9 AM</p> <p>To 5 PM</p> <p>Flextime allowed? No</p> <p>Mandatory overtime? No</p> <p>Compressed workweek allowed? No</p> <p>Telecommuting allowed? No</p> <p>County Albany</p> <p>Street Address 1220 Washington Ave.</p> <p>City Albany</p> <p>StateNY</p> <p>Zip Code12226</p> <p>Duties Description • Initiate purchases of stock items for replenishment using credit card and purchase requisitions; complete required paperwork and record accounting in the Statewide Financial System (SFS) and in the AiM Computerized Maintenance Management System.</p> <ul> <li>Compile, review, and maintain data from contracts, purchase orders, requisitions, and other documents to assess supply needs. </li><li>Verify inventory computations by comparing them to physical counts of stock and investigate discrepancies or adjust errors. </li><li>Load, unload, and place in proper locations deliveries of supplies and materials. </li><li>Issue or distribute materials, products, parts, and supplies and record data into AiM for all transactions. </li><li>Clean and maintain supplies, tools, equipment, and storage areas to ensure compliance with safety regulations. </li><li>Recommend disposal of excess, defective, or obsolete stock. </li><li>Maintain a variety of storeroom records and preparation of weekly and monthly reports. </li><li>Communicate with agency staff, users, and vendors to resolve discrepancies. </li><li>May provide subordinates with specific instructions concerning the preparation of documents, processing of materials and maintenance of records. </li><li>Perform other duties as assigned. </li></ul> <p>Shift: Monday - Friday; 9:00AM - 5:00PM</p> <p>Minimum Qualifications Minimum Qualifications Required for Appointment:</p> <p>This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:</p> <p>One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.</p> <p>OR; Current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 07 or above and eligible for transfer under Section 70.1 of the Civil Service Law..</p> <p>Additional Comments *There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period.</p> <p>At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.</p> <p>The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.</p> <p>For a full version of OGS's EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.</p> <p>Some positions may require additional credentials or a background check to verify your identity.</p> <p>Name Human Resources/PH</p> <p>Telephone 518-473-5282</p> <p>Fax 518-486-1631</p> <p>Email Address HRresumes@ogs.ny.gov</p> <p>Address</p> <p>Street NYS Office of General Services, HRM</p> <p>31st Floor Corning Tower, Empire State Plaza</p> <p>City Albany</p> <p>State NY</p> <p>Zip Code 12242</p> <p>Notes on ApplyingPlease submit a resume and cover letter to HRresumes@ogs.ny.gov detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.</p>