<p>HERTFORD COUNTY PUBLIC SCHOOLS</p> <p>JOB TITLE: ADMINSTRATIVE ASSISTANT 1</p> <p>REPORTS TO: BUILDING LEVEL PRINCIPAL or DESIGNEE</p> <p>GENERAL STATEMENT OF JOB</p> <p>Serves as the school receptionist, clerical and general office assistant duties. Work typically involves receiving and directing visitors, answering the telephone, directing calls, and responding to requests for information. Employees are responsible for performing clerical tasks in the processing of forms and records requiring the application of office procedures and departmental rules and regulations within established guidelines. The employee is responsible for receiving visitors to the school and the office, and for receiving/relating telephone calls to the school. Serves as a back-up to other office support personnel as directed.</p> <p>STATUS: CLASSIFIED</p> <p>ESSENTIAL JOB FUNCTIONS</p> <ul> <li>Takes and directs telephone calls; records messages </li><li>Greets students, parents, and visitors coming into the office and refers them to the appropriate office, personnel, or information source </li><li>Alerts the school principal of any emergencies immediately </li><li>Types, proofreads and uses appropriate software to produce weekly bulletins, newsletters, general correspondence, schedules, etc. </li><li>Receives incoming deliveries and routes to appropriate personnel </li><li>Opens, sorts and distributes incoming and courier mail and processes outgoing mail </li><li>Calls students for counseling, conferences, discipline, dismissal, and messages </li><li>Creates and maintains appropriate files </li><li>Coordinates homework requests for sick students from parent to the teacher </li><li>Assists in assessing attendance, early dismissal, and visitor log </li><li>Assists with sick students by contacting the nurse, parents, and informing teachers </li><li>Handles maintenance needs for office machines </li><li>Schedules activities and manages the master calendar for the school </li><li>Assists in SIMS-related duties as needed </li><li>Accounts for and distributes classroom materials </li><li>Answers and responds to intercoms and radios </li><li>Receives training and in-service pertinent to the job function </li><li>Utilizes positive human relation skills with staff, students and parents in fulfilling requests for assistance </li><li>Performs special projects when asked such as bulletin boards </li><li>Suggests procedures for improved office efficiency </li><li>Maintains confidentiality in matters pertaining to the school and students </li><li>Carries out other duties as assigned by the principal </li><li>Operate copying machines, adding machines, personal computers, and other office equipment </li><li>Notify employees of mail, information, visitors, or materials waiting at the a central location </li><li>Coordinate calendars and meetings </li><li>Monitor students in office, while waiting for parents or administrative staff </li><li>Operate the intercom and provide information through the school's public address system </li><li>Perform related work as required by supervisor </li></ul> <p>MINIMUM EDUCATION, EXPERIENCE AND REQUIREMENTS:</p> <p>Graduation from high school with clerical experence , or an equivalent combination of experience and training. Valid North Carolina Drivers license.</p>