<p>BOROUGH OF CHAMBERSBURG</p> <p>POSITION OPENING</p> <p>CLASSIFICATION: Administrative Services Project Manager</p> <p>GRADE: Non-Bargaining, Grade 7.5</p> <p>STARTING RANGE OF PAY: $24.41 - $27.47 D.O.E.</p> <p>PLACE OF WORK: City Hall Campus (100 S. Second St)</p> <p>HOURS OF WORK: Generally, 8:00 AM - 5:00 PM, Monday through Friday</p> <p>POSITION SUMMARY</p> <p>The Administrative Services Project Manager serves as a project coordinator for various Borough Administrative Services Departments, including Information Technology (IT), Personnel/Human Resources, and Accounting/Finance back-office operations. In this role, the incumbent organizes and manages the paperwork, processes, and administrative logistical functions for assigned projects. These assignments include approved information technology (IT) infrastructure projects, such as specific departmental software enhancements or larger multi-departmental efforts like the maintenance and</p> <p>enhancement of the Utility Billing Customer Portal; or similar. To ensure success, the Manager collaborates with IT management and assigned project development committees on project scopes, deadlines, resource management, and training, while providing necessary progress reports and ensuring compliance.</p> <p>The position reports directly to the Director of Administrative Services, as multi-departmental projects typically impact more than one workgroup, though the incumbent must also cooperate with various Borough department directors to perform specific project duties. The role requires a keen ability to organize projects and a working understanding of basic network infrastructure, software applications, and hardware. Furthermore, the incumbent must lead interdepartmental teams to complete projects on time and to specification, effectively communicating goals and challenges to both internal and external stakeholders.</p> <p>Responsibilities involve managing project supply inventory, scheduling meetings with consultants and vendors, and ensuring adherence to the Boroughs project management process and standards. The Manager ensures all work complies with federal, state, and local regulations and handles public outreach to impacted customers. By leading planning meetings, capturing minutes, and delegating tasks, the incumbent ensures projects are completed efficiently and within budgetary constraints. While the incumbent provides the Finance department with regular progress and budget updates, the Finance Department and the corresponding department head maintain ultimate financial responsibility and control over approved project funding.</p> <p>ESSENTIAL FUNCTIONS OF THE JOB:</p> <p>Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.</p> <p>The incumbent must be able to perform the essential functions of this position, with or without an accommodation.</p> <ul> <li>Collaborates with project staff and consults to create a strategic action plan and obtain cost estimates required to complete the project; </li><li>Outlines the tasks involved in the project and delegates accordingly; </li><li>Communicates project progress and needs to the department staff in the associated department where the project is assigned, including to provide training and information required to promote the new projects, programs, and systems; and cooperates fully and professionally with all those involved in the projects; </li><li>Facilitates and contributes to the development of project plans and designs; </li><li>Serves as a liaison to outside consultants and professionals, contractors and subcontractors, while managing project timelines through the design, development, and implementation phases; </li><li>Under the direction of the supervisor and in collaboration with department management, manages consultant contracts through all phases of the design development process; </li><li>Responsible to ensure project costs remain within the project allocation; and the project scope is clearly defined to facilitate competitive procurement; project schedule is maintained and cooperates with the Finance Department who has financial oversight over the project funding; </li><li>Coordinates documents for review and approval; </li><li>Ensures project changes remain within original scope, time and limits of appropriated funds, including reviewing and approving change orders, project invoices prior to payment, preparing requests for proposals (RFPs), bid documents and contract/purchase orders; </li><li>Assist the department directors with an assessment of the competence, capabilities, resources, and financial status of internal resources and vendors, providing a cost-benefit analysis when necessary; </li><li>Manages progress of projects and provides routine project updates to assigned supervisor and prepares periodic progress and cost reports for management; </li><li>Complete materials list(s) for coming projects and work to have material acquired; </li><li>Outreach to affected departments before, during, and after project work is performed for projects; </li><li>Collaborates with IT staff in analyzing equipment, systems, and processes to identify modifications to improve efficiency, increase quality, and reduce costs where possible; </li><li>Ensures compliance with federal, state, local, industry, contractual, and company regulations, standards, specifications, and best practices; </li><li>Collaborates with vendors and various departments to identify and troubleshoot problems; Addresses questions, concerns, and/or complaints throughout the project; </li><li>Works with Finance staff on the administration of grants, including application and reporting based on ledgers maintained by and in conjunction with the Finance department; </li><li>Coordinates with IT Supervisor and user agencies to develop specifications for equipment and apparatus, including supplemental equipment; </li><li>Supports Director of Administration with the development of the annual operating and capital improvement departmental budget(s); </li><li>Attendance at evening meetings is periodically required; </li><li>Performs other duties as assigned and required within the scope of assigned responsibilities. </li></ul> <p>REQUIRED COMPETENCIES (KNOWLEDGE, SKILLS, AND ABILITIES)</p> <ul> <li>Ability to learn, follow Borough policies, rules, procedures, and regulations in a consistent manner; </li><li>Ability to exercise discretion and independent judgement; </li><li>Ability to assess priorities and successfully multi-task; </li><li>Ability to oversee tabulation of bids and give recommendations of contract awards and authorizations to proceed; </li><li>Ability to interface with other Borough departments to expedite timely completion of projects; </li><li>Excellent organizational skills and attention to detail, including timely follow-through and completion of tasks and assignments; </li><li>Strong analytical and problem-solving skills; </li><li>Ability to prioritize tasks and to delegate them when appropriate; </li><li>Basic knowledge of budgeting and accounting best practices; </li><li>Very good working knowledge of information systems and networks, hardware, software, and the ability to use them at a skilled level; </li><li>Excellent communication and collaborative skills; </li><li>Knowledge of bid processes or the ability to learn; </li><li>Ability to be flexible and adaptable to changing schedules as required by Borough departments, contractors, subcontractors and vendors; </li><li>Must be a self-starter, demonstrating motivation with the ability to work independently requiring minimal supervision; </li><li>Ability to make decisions and recommendations in accordance with rules, regulations, and policies governing the organization in a fair and consistent manner; </li><li>Ability to lead and to communicate clearly and effectively, both written and verbal, to all stakeholders of the organization; </li><li>Ability to establish and maintain effective working relationships with management, peers, employees, officials of other agencies, elected officials, and the general public; </li><li>Ability to think and act strategically and proactively; </li><li>Must keep informed about the latest public project specific developments and best practices through reading and by attending conferences, seminars and meetings; </li><li>Proficient with MS Office suite or related software; </li><li>Thorough understanding of or the ability to quickly learn about the project or product being developed; </li><li>Ability to exercise good professional judgement, and possess the physical/mental ability/agility to successfully perform the essential functions of the position. </li></ul> <p>QUALIFICATIONS (ACCEPTABLE EXPERIENCE AND TRAINING)</p> <p>Education</p> <ul> <li>An Associates degree from an accredited college/university in related field, which may include Computer Science, Business, or Engineering, required. </li></ul> <p>Preferred</p> <ul> <li>A Bachelors degree from an accredited college/university in related field. </li></ul> <p>Experience:</p> <ul> <li>Minimum of two (2) years experience in project management in the Information Technology field preferred. </li><li>Experience with grant project financing and reporting. </li><li>Considerable experience with development of project specifications and the competitive bidding process. </li><li>PMP, CAPM, and/or comparable project management certifications highly desirable. </li></ul> <p>Or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.</p> <p>WORK AUTHORIZATION/SECURITY CLEARANCE</p> <p>Must be legally authorized to work in the United States and maintain required clearances to hold a position at the Chambersburg Borough.</p> <p>ADDITIONAL ELIGIBILITY REQURIEMENTS</p> <p>Must reside within forty-five (45) driving miles of the corporate limits of the Borough of Chambersburg within one (1) year of the hire date as their bona fide primary residence, and continue to reside within that area while employed.</p> <p>Incumbent must have and maintain a valid motor vehicles license, 3 years clean driving history, and be insurable in the independent opinion of the Boroughs motor vehicle insurance underwriter, in order to remain eligible for this position.</p> <p>In compliance with the Americans with Disabilities Act, the Employer will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the Employer.</p> <p>WORK ENVIRONMENT</p> <p>The work environment characteristics described here are representative of those the employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <p>The employee primarily works indoors in a busy office environment which may subject the employee to common sometimes uncommon internal exposures. While performing the duties of this position, the employee may occasionally work in outdoor weather conditions and occasionally be exposed to wet and/or humid conditions and vibration. Work may be performed alone or with a team, with frequent interruptions requiring the employee to respond to requests from both internal and external stakeholders.</p> <p>PHYSICAL REQURIEMENTS</p> <p>The physical demands here are representative of those that must be met by an employee to successfully perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <ul> <li>The employee must have the ability to communicate clearly and effectively, both verbally and in writing, to all stakeholders within the departments scope of accountability to successfully perform the essential functions of the job; </li><li>Must be able to sit or stand for long periods of time, repeat the same movements, use hands to control, handle, or feel objects, tools, or controls, and see details of objects that are more than a few feet away; </li><li>Must be able to use fingers to grasp, move, or assemble very small objects, and make quick, precise adjustments to machine controls; see differences between colors, shades, and brightness; and hear sounds and recognize the difference between them; </li><li>Must occasionally be able to reach with hands and arms, climb ladders and walk sloped roofs; </li><li>Must be physically capable of moving about on construction work sites and under adverse field conditions; </li><li>Must possess the ability to record, convey and present information, explain procedures and follow instructions; </li><li>Must possess dexterity requirements ranging from simple to coordinated movements of fingers/hands; feet/legs; and torso necessary to carry out duties of job. </li><li>Must occasionally perform light to medium work, with occasional lifting/carrying of objects with a maximum weight of approximately twenty-five (25) pounds; </li><li>Must demonstrate exceptional judgement, emotional stability, pay close attention to details, and concentrate on work; </li><li>Must be able to perform the duties of the position while under physical and emotional pressures. </li></ul> <p>TRAVEL REQUIRED</p> <p>Minimal and intermittent travel to and from Borough project sites and facilities for meetings and other related business.</p> <p>AFFIRMATIVE ACTION/EEO STATEMENT</p> <p>It is the policy of the Borough of Chambersburg to provide fair and equal employment opportunities to all applicants for</p> <p>employment. Applicants are recruited, selected and hired on the basis of individual merit and ability and without discrimination because of race, color, religion, sex, sexual preference, age, handicap, disability, veteran status or national origin or any other trait protected by Pennsylvania or federal law.</p> <p>This description is the present overview of the job, and is subject to change by the employer and is to be used as a temporary management guide to performance.</p> <p>If interested, please apply online. Up to date resumes are recommended.</p> <p>Please contact Sophia Suarez in the Personnel Office at 717-251-2462.</p> <p>Posted: Wednesday February 25, 2026</p> <p>Deadline to Apply: Wednesday March 11, 2026 5PM</p>