<p>Job Description and Duties</p> <p>The Legal Information Manager (SSM II) provides oversight and management direction to the Office of Legislative Counsel's (OLC's) Indexing Unit and the Law Library. The Indexing Unit reviews, indexes, and compiles legislative information for the OLC, the Legislature, certain state agencies, and the public, and performs related functions; the Law Library provides information management services to the attorneys of the OLC. The SSM II is responsible for ensuring staff development, succession planning, process documentation, business process improvement, service alignment, and coordination and cooperation with other units of the OLC. The SSM II also works closely with the Chief Deputy Legislative Counsels and other attorneys on matters of legal interpretation, particularly as it relates to code compilation.</p> <p>You will find additional information about the job in the Duty Statement.</p> <p>Minimum Requirements</p> <p>You will find the Minimum Requirements in the Class Specification.</p> <ul> <li>STAFF SERVICES MANAGER II (SUPERVISORY) </li></ul> <p>Additional Documents</p> <ul> <li>Job Application Package Checklist </li><li>Duty Statement </li></ul> <p>Position Details</p> <p>Job Code #:</p> <p>JC-477788</p> <p>Position #(s):</p> <p>430-130-4801-XXX</p> <p>Working Title:</p> <p>LEGAL INFORMATION MANAGER</p> <p>Classification:</p> <p>STAFF SERVICES MANAGER II (SUPERVISORY)</p> <p>$7,643.00 - $9,496.00</p> <p># of Positions:</p> <p>1</p> <p>Work Location:</p> <p>Sacramento County</p> <p>Telework:</p> <p>Hybrid</p> <p>Job Type:</p> <p>Permanent, Full Time</p> <p>Work Shift:</p> <p>8:00 AM to 5:00 PM</p> <p>Work Week:</p> <p>Monday - Friday</p> <p>Department Information</p> <p>The Office of Legislative Counsel (OLC) is a small civil service department whose mission is to provide responsive nonpartisan and confidential legal services and information technology support services to the California State Legislature and in support of the legislative process. This position is located in the heart of downtown Sacramento. The State of California provides excellent health benefits and retirement options, sick leave and vacation accrual, and paid state holidays. OLC employees are excluded from collective bargaining and, therefore, receive enhanced benefits and do not contribute fair share.</p> <p>Special Requirements</p> <p>Do not include any confidential information on any documents you submit for a job vacancy, such as your STD 678, resume, or school transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your social security number, birthdate, student identification number, driver license number (unless required), examination results, LEAP status, marital status, and age. (Note confidential information on the first page of the application submitted online through your CalCareers account will be redacted automatically upon submission.)</p> <p>Examination and Employment Application (STD 678):</p> <p>Application must be complete and include dates and hours worked; contact names and phone numbers of supervisors; and a description of the duties performed for each position held. Reference to a resume (i.e., "See Resume") in place of a description of the duties performed will not be accepted.</p> <p>School Transcripts:</p> <p>When using education to qualify, unofficial transcripts must be submitted. Applicants with foreign transcripts must provide a transcript evaluation that indicates the number of units to which the foreign course work is equivalent. If selected for appointment, official transcripts will be required.</p> <p>Statement of Qualifications:</p> <p>See "Required Application Package Documents" section below.</p> <p>Out-of-Class (OOC) assignments are temporary assignments and may be considered if conditions warrant. Those interested in an OOC assignment are encouraged to apply.</p> <p>Application Instructions</p> <p>Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.</p> <p>Final Filing Date: 5/24/2025</p> <p>Who May Apply</p> <p>Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.</p> <p>Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).</p> <p>How To Apply</p> <p>Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:</p> <p>Address for Mailing Application Packages</p> <p>You may submit your application and any applicable or required documents to:</p> <p>Office of Legislative Counsel</p> <p>N/A</p> <p>Attn: OLC Human Resources</p> <p>925 L Street, Suite 900</p> <p>Sacramento, CA 95814</p> <p>Address for Drop-Off Application Packages</p> <p>You may drop off your application and any applicable or required documents at:</p> <p>Office of Legislative Counsel</p> <p>N/A</p> <p>OLC Human Resources</p> <p>925 L Street, Suite 900</p> <p>Sacramento, CA 95814</p> <p>08:00 AM - 05:00 PM</p> <p>Required Application Package Documents</p> <p>The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:</p> <ul> <li>Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position. </li><li>Resume is required and must be included. </li><li>Statement of Qualifications - A Statement of Qualifications is required. Please see the Statement of Qualifications section of the job posting for detailed instructions. </li></ul> <p>Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.</p> <p>Desirable Qualifications</p> <p>In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:</p> <ul> <li>Knowledge of and/or experience with the legislative process, the legislative calendar, and the work of the Office of Legislative Counsel. </li><li>Experience supervising staff in analytical, professional, paraprofessional, and/or clerical classifications or roles. </li><li>Demonstrated experience with staff development, professional development, succession planning, knowledge retention, and knowledge transfer. </li><li>Demonstrated experience with business process analysis, evaluation, and improvement. </li><li>Ability to work with stakeholders, customers, and peers in a variety of roles, including executive management, legal staff, vendors, colleagues, and IT support. </li><li>Ability to communicate well both orally and in writing, particularly on detailed technical matters. </li><li>Experience developing written documentation of office processes and procedures. </li><li>Familiarity with State of California civil service personnel management practices. </li><li>Experience with enhancing business processes by leveraging IT systems and automation. </li><li>Knowledge of and/or experience with information management, access, retention, and sharing within an organization. </li><li>Knowledge of and/or experience with reading and interpreting statutes and law. </li></ul> <p>Benefits</p> <p>All OLC employees are excluded from collective bargaining, and therefore, receive enhanced benefits, such as CoBen benefit allowance, employer paid life insurance, additional vacation/annual leave, and are not subject to State Disability Insurance payroll withholding. Additional information can be found on CalHR's website under State Employees - CalHR Benefits Website.</p> <p>Contact Information</p> <p>The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.</p> <p>Human Resources Contact:</p> <p>Madison Weaver</p> <p>(916) 341-8352</p> <p>Madison.Weaver@legislativecounsel.ca.gov</p> <p>Hiring Unit Contact:</p> <p>David Johnson</p> <p>(916) 341-8250</p> <p>David.Johnson@legislativecounsel.ca.gov</p> <p>Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.</p> <p>EEO Contact:</p> <p>Human Resources</p> <p>(916) 341-8330</p> <p>OLC.HumanResources@lc.ca.gov</p> <p>California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.</p> <p>Statement of Qualifications</p> <p>All applicants must submit a Statement of Qualifications (SOQ). An SOQ is a narrative discussion describing how the candidate's education, training, experience, and skills meet the desirable qualifications for the position as listed in this job posting.</p> <p>The SOQ should also document each candidate's ability to present information clearly and concisely in writing. The SOQ must be typewritten and single spaced, use 12-point font, and be no more than two pages in length.</p> <p>Applicants who do not submit an SOQ with their application will automatically be disqualified from consideration for this position.</p> <ol> <li>Please describe your qualifications for this position, particularly in the areas of program evaluation, business process improvement, workload and workflow analysis, and succession planning. </li></ol> <p>Equal Opportunity Employer</p> <p>The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.</p> <p>It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.</p>