<p>Position Description</p> <p>This position provides direct assistance with day-to-day operations, ensures the smooth functioning of the main office, and oversees select school-wide administrative support initiatives.</p> <p>Primary Duties and Responsibilities</p> <p>Lower School Administrative Support</p> <ul> <li> <p>Support the efficient management of the Lower School Main Office.</p> </li><li> <p>Serve as a point of contact for staff and students, reporting concerns to the appropriate Assistant Director and/or school administration.</p> </li><li> <p>Provide disciplinary support when needed, ensuring that students in the office for behavioral reasons remain quiet, focused, and engaged with assigned work.</p> </li><li> <p>Supply appropriate alternative assignments if students arrive unprepared or decline to complete assigned work.</p> </li><li> <p>Communicate promptly with teachers and parents regarding outcomes of minor to moderate behavioral office visits.</p> </li><li> <p>Assess the severity of infractions and determine whether they require escalation to the Assistant Director.</p> </li><li> <p>Collect uniform infraction forms, assign appropriate consequences for minor to moderate violations, and maintain accurate records.</p> </li><li> <p>Apply knowledge of school policies and procedures to enforce rules fairly and consistently.</p> </li><li> <p>Screen and direct incoming phone calls, mail, and visitors to the proper resources.</p> </li><li> <p>Facilitate clear communication between teachers and the Assistant Director.</p> </li></ul> <p>Project Management and Administrative Execution</p> <ul> <li> <p>Oversee and facilitate the projector check-out process.</p> </li><li> <p>Manage building locker assignments and resolve related concerns.</p> </li><li> <p>Execute administrative projects assigned by the leadership team, including but not limited to:</p> </li><li> <p>Mailing attendance and suspension notices.</p> </li><li> <p>Sending academic documentation as requested.</p> </li><li> <p>Coordinating academic concern meetings.</p> </li><li> <p>Preparing reports for school administration.</p> </li><li> <p>Assisting with student incentive programs.</p> </li><li> <p>Monitor faculty/staff sign-in and sign-out sheets, raising concerns to the Assistant Director when necessary.</p> </li><li> <p>Manage the Assistant Director's schedule and calendar.</p> </li><li> <p>Coordinate and monitor summer projects and related tasks.</p> </li><li> <p>Create purchase orders in collaboration with the Assistant Director and oversee submission to the Business Office.</p> </li><li> <p>Assign detentions and communicate attendance updates to the detention proctor.</p> </li><li> <p>Submit IT and Facilities Help Desk tickets as needed for building-related issues.</p> </li><li> <p>Provide administrative support at select before- or after-school events.</p> </li><li> <p>Perform general clerical and organizational tasks such as filing, data collection, sorting, and distribution of materials.</p> </li><li> <p>Coordinate and manage the morning announcements process in collaboration with school administration.</p> </li></ul> <p>Knowledge, Skills, and Abilities</p> <ul> <li> <p>Ability to maintain a high degree of confidentiality and professionalism.</p> </li><li> <p>Strong oral and written communication skills.</p> </li><li> <p>Commitment to supporting and upholding school policies and procedures.</p> </li><li> <p>Demonstrated ability to manage projects proactively and ensure timely follow-through.</p> </li><li> <p>Proficiency in Microsoft Office (or equivalent), particularly in document formatting and advanced functions.</p> </li><li> <p>Skilled in using the school's Student Information Management System.</p> </li><li> <p>Exceptional organizational, planning, and time-management skills.</p> </li><li> <p>Strong analytical, problem-solving, and decision-making abilities.</p> </li><li> <p>Keen attention to detail and accuracy.</p> </li><li> <p>Flexible, adaptable, and able to prioritize competing demands.</p> </li><li> <p>Team-oriented with a collaborative mindset.</p> </li></ul> <p>Position Details</p> <p>This is a full-time, 12-month position.</p>