<p>Site: The Brigham and Women's Hospital, Inc.</p> <p>Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p> <p>Job Summary</p> <p>Specializes in providing routine administrative support as directed under moderate supervision, for the Director of Diabetes Clinical Research. Will assist with daily coordination and communication to ensure the smooth operation of various business functions and serve as a point of contact for internal and external collaborators.</p> <p>Responsibilities may include:</p> <p>Providing administrative support to individuals who may include internal and external executives or department heads, including managing calendars, scheduling meetings, and coordinating travel arrangements.</p> <p>Assisting with the planning, execution and monitoring of clinical trial activities, by ensuring that timelines and deliverables are met in accordance with executed clinical trial agreements.</p> <p>Serve as a point of contact for internal and external associates, including employees, clients, vendors, and partners.</p> <p>Organizing and maintaining files, records, and documents.</p> <p>Track and reconcile expenses, process invoices, and ensure adherence to budgetary guidelines.</p> <p>Remain knowledgeable of business unit policies.</p> <p>May make contacts of a sensitive, complex, and confidential nature.</p> <p>Completes routine tasks under moderate supervision.</p> <p>Required for All Jobs</p> <p>Performs other duties as assigned</p> <p>Complies with all policies and standards</p> <p>Does this position require Patient Care (indirect/direct)? No</p> <p>Qualifications</p> <p>Education</p> <p>High School Diploma or Equivalent required or</p> <p>Trade/Technical/Vocational Diploma Related Field of Study preferred</p> <p>Can this role accept experience in lieu of a degree? Yes</p> <p>Experience</p> <p>Administrative Assistant or Secretarial Experience 2-3 years required</p> <p>Knowledge, Skills & Abilities</p> <p>Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing.</p> <p>Proficiency in MS Office.</p> <p>Ability to proofread and edit written documents.</p> <p>Ability to use phone system.</p> <p>Managing one's own time and the time of others.</p> <p>Strong verbal & written communication skills.</p> <p>Strong interpersonal, written and oral skills.</p> <p>Ability to use standard office equipment.</p> <p>Familiarity with medical terminology.</p> <p>Additional Job Details (if applicable)</p> <p>Physical Requirements</p> <p>Standing Occasionally (3-33%)</p> <p>Walking Occasionally (3-33%)</p> <p>Sitting Constantly (67-100%)</p> <p>Lifting Occasionally (3-33%) 20lbs - 35lbs</p> <p>Carrying Occasionally (3-33%) 20lbs - 35lbs</p> <p>Pushing Rarely (Less than 2%)</p> <p>Pulling Rarely (Less than 2%)</p> <p>Climbing Rarely (Less than 2%)</p> <p>Balancing Occasionally (3-33%)</p> <p>Stooping Occasionally (3-33%)</p> <p>Kneeling Rarely (Less than 2%)</p> <p>Crouching Rarely (Less than 2%)</p> <p>Crawling Rarely (Less than 2%)</p> <p>Reaching Occasionally (3-33%)</p> <p>Gross Manipulation (Handling) Constantly (67-100%)</p> <p>Fine Manipulation (Fingering) Frequently (34-66%)</p> <p>Feeling Constantly (67-100%)</p> <p>Foot Use Rarely (Less than 2%)</p> <p>Vision - Far Constantly (67-100%)</p> <p>Vision - Near Constantly (67-100%)</p> <p>Talking Constantly (67-100%)</p> <p>Hearing Constantly (67-100%)</p> <p>Remote Type</p> <p>Remote</p> <p>Work Location</p> <p>221 Longwood Avenue</p> <p>Scheduled Weekly Hours</p> <p>20</p> <p>Employee Type</p> <p>Regular</p> <p>Work Shift</p> <p>Day (United States of America)</p> <p>EEO Statement:</p> <p>The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.</p> <p>Mass General Brigham Competency Framework</p> <p>At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p>