<p>too be determined</p> <p>Closing Date:</p> <p>10/12/2025</p> <p>Additional Information:</p> <p>You belong in the Power of WE!</p> <p>Excellent coordinators make an excellent district. That's why we are relentless about hiring top candidates who can provide high-quality instruction and build authentic, caring relationships with all stakeholders</p> <p>Position: Executive Coordinator</p> <p>Location: Superintendents' Office</p> <p>Start Date: TBD</p> <p>Reports to: Superintendent</p> <p>Compensation: Refer to the current Specialist Salary Scale - Associate C1</p> <p>Work Year: 12 months</p> <p>POSITION GOAL:</p> <p>Responsible for supporting the Superintendents' Office, Board of Education, Communications Department, Choice Program, and Centralized Registration. Exercise independent judgment, discretion, and initiative in carrying out daily responsibilities. Maintain regular communication with all internal and external stakeholders to ensure consistency and alignment in district operations. Serve as a key point of contact, responding promptly and appropriately to inquiries and concerns related to incidents and events occurring within the district.</p> <p>MINIMUM REQUIREMENTS:</p> <p>The requirements listed below are representative of the knowledge, skill, and/or ability required.</p> <ul> <li> <p>Associates Degree or higher.</p> </li><li> <p>Five (5) years of Executive/Administrator support work experience.</p> </li><li> <p>Previous experience in a school environment is preferred.</p> </li><li> <p>Strong oral and written communication skills.</p> </li><li> <p>Experience with Public Speaking, Community Relations, and Crisis Management Response preferred.</p> </li><li> <p>Proficient to Intermediate in Microsoft Office (Word, Excel, PowerPoint, and Outlook), Google Applications, and Student Information Systems.</p> </li><li> <p>Acceptable Criminal Background Report and no entries on Child Abuse Registry.</p> </li></ul> <p>ESSENTIAL DUTIES AND RESPONSIBILITIES:</p> <p>To perform this job successfully, an individual must be able to satisfactorily perform each</p> <p>essential duty and responsibility. Reasonable accommodations may be made to enable</p> <p>individuals with disabilities to perform the essential functions.</p> <ul> <li> <p>Responds to requests (telephone, email, visitors to the building) for information/assistance,exercising independent judgment and tact.</p> </li><li> <p>Communicates effectively with a variety of vendors, agencies, partners and members of the community.</p> </li><li> <p>Serves as a public relations point of contact for the community and maintains relationships with all media sources and reporters.</p> </li><li> <p>Assists with facilitating information during a crisis by communicating with police and first responder PIOs.</p> </li><li> <p>Provides support for the Board of Education and serves as a liaison between the Board and District Administration. Maintains, posts and publishes meeting agenda and minutes through BoardDocs. Coordinates and facilitates public comment and recognition at Board meetings. Prepares briefs and delivers announcements at board meetings to recognize student and staff achievements.</p> </li><li> <p>Updates and maintains District Policy Manual.</p> </li><li> <p>Maintains budgets for Superintendent's Office, Communications Department, and Choice including ordering supplies and coordinating travel reimbursements as needed.</p> </li><li> <p>Maintains the district calendar and tracking student hours.</p> </li><li> <p>Assists with drafting, editing or composing correspondence and/or public statements for the Superintendent's Office.</p> </li><li> <p>Coordinates special projects and activities for the District (ie Retirement, "Of-the-Year" celebrations, Combined Boards of Education, News Conferences etc).</p> </li><li> <p>Maintains Notary certification.</p> </li><li> <p>Maintains historical records and prepares files for archiving.</p> </li><li> <p>Disseminates information in a professional and timely manner.</p> </li><li> <p>Determines priorities, coordinates workload to meet schedules/deadlines - both short and long range.</p> </li><li> <p>Develops methods, forms, and procedures for most effective performance of own duties and of office operation.</p> </li><li> <p>Serve as the FOIA Officer for the district.</p> </li></ul> <p>PHYSICAL DEMANDS:</p> <p>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands and/or fingers to handle, or feel; reach with hands and arms; talk or hear; and taste or smell. The employee frequently is required to stand, walk, and sit. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.</p> <p>HOW TO APPLY:</p> <p>Interested candidates who meet the qualifications may apply by completing an employment application at http://applitrack.com/colonial/onlineapp no later than 11:59 pm on the closing date.</p> <p>A resume is required.</p> <p>Applicants needing special accommodations in the application process of this vacancy announcement may contact the Human Resources Division at (302) 323-2712.</p> <p>Note: Incomplete application packages will not be considered.</p> <p>Attachment(s):</p> <ul> <li>Position_ Executive Coordinator.pdf </li></ul>