<p>Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!</p> <p>Hourly Range</p> <p>31.05</p> <p>Overview The Senior Administrative Assistant at the Department of Anesthesiology will play a crucial role in supporting both the administrative and QGenda system support function within the department. We are seeking a candidate who is willing to learn the QGenda system and embrace the mission and work of our faculty; this role is crucial to the day-to-day operations of the clinical operations of our practice. The responsibilities of the Senior Administrative Assistant fall into two categories. The Senior Administrative Assistant is responsible for supporting the faculty, specifically the division chiefs and assigned faculty members within specific divisions, with CV updates and expense report processing along with proactively handling specific assigned projects and general office tasks. The Senior Administrative Assistant works closely with the administrative leadership and support staff as a cohesive unit, ensuring seamless support for all senior leadership within the Department of Anesthesiology.?? The system work with QGenda includes an in depth understanding of the system, understanding of how the faculty scheduling works and along with the clinical operations team, ensuring adequate coverage in the delivery network OR's. The Senior Administrative Assistant will also assist with supporting faculty scheduling and auditing using the QGenda scheduling system. As part of this fast-paced team, the Assistant will need to be adaptable and ready to take on a variety of tasks, including special projects. The ideal candidate will combine excellent organizational, communication and system learning skills with a passion for working with a dynamic, energetic team. They will possess flexibility and an ability to thrive in a fast-paced environment. For the 1st week the role will be 5 days onsite, after that will be hybrid 3 days/week onsite. Required Skills and Abilities 1. Demonstrated experience with clinical scheduling. Demonstrated experience processing expense reports. Ability to work in a fast-paced environment. Ability to multitask; highly detail-oriented with excellent organizational skills. Ability to prioritize work assignments among conflicting demands and work independently. 2. Well-developed computer skills including proficiency with Word, Excel, PowerPoint, and Outlook. 3. Proven ability to be self-directed, to take initiative, problem-solve and exercise independent judgment. 4. Excellent interpersonal skills, including the ability to interact well with faculty and staff. 5. Resourceful team player. Ability to adapt to a changing work environment and a growing program. Preferred Education, Experience and Skills Bachelor's degree in a related field; candidates with proficiency in Excel or prior experience with scheduling in a healthcare setting preferred. Functional experience using QGenda or Epic preferred.</p> <p>Principal Responsibilities</p> <ol> <li>Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities. 2. Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements. 3. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 4. Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports. 5. Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail. 6. Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material. 7. Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education. </li></ol> <p>Background Check Requirements</p> <p>All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.</p> <p>Health Requirements</p> <p>Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.</p> <p>Posting Disclaimer</p> <p>The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.</p> <p>The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.</p> <p>The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.</p> <p>Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).</p> <p>Note</p> <p>Yale University is a tobacco-free campus.</p>