<p>Posting Number: 20254432S Position Title: Coordinator, Prelicensure Programs (Nursing) Position Type: Staff Location: Villanova, PA Recruitment Type: Internal/External Applicants Work Schedule: full-time/12-months Avg Hours Week Department: 232-Nursing Position Summary:</p> <p>The M. Louise Fitzpatrick College of Nursing seeks applicants for the role of Coordinator of Prelicensure Programs. The Coordinator plays a key role in managing and delivering a wide range of high-level administrative support services for the Fitzpatrick College of Nursing, with a focus on its multiple prelicensure programs. This position serves as the primary support dedicated to the Director of Traditional and Transfer Tracks, as well as all full- and part-time faculty. Responsibilities include coordinating examination processes and maintaining the test bank across academic programs, overseeing the standardization and collection of course syllabi, and handling general office management.</p> <p>Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.</p> <p>Duties and Responsibilities:</p> <p>Online Testing System</p> <ul> <li>Coordinates on-line testing processes and databases by managing the exam calendar, creating and editing test questions and generating examinations from faculty input, working with faculty to format questions, and working with Nursing IT to provide testing software support to faculty. </li><li>Communicates and manages deadlines for examinations. </li><li>Works closely with prelicensure faculty and Nursing IT team to support online examinations. </li></ul> <p>Administrative Support</p> <ul> <li>Assists Director of Traditional and Transfer Track with daily functions including, but not limited to calendar management, meeting invites, drafting letters, making copies, and other administrative support. </li><li>Assists Director of Traditional and Transfer Track to process student requests to take courses outside of VU, generating reports as needed. </li><li>Reviews and uploads all transfer credits for traditional and transfer prelicensure students. </li><li>Maintains the University Syllabus Archive for the Fitzpatrick College of Nursing Prelicensure Programs. </li><li>Oversees and maintains electronic files for traditional and transfer prelicensure students, including uploading external transcripts, final degree audits and other documents as needed. </li><li>Assists the Director of Traditional and Transfer Track with tracking, managing, and processing student requests for funding, generating reports as needed. </li><li>Collaborates with the Director of Traditional and Transfer Track, Nursing IT, FCN Communications, and other relevant parties to update the University Catalog and FCN website. </li><li>Coordinates calendars, distributes agendas, and creates meeting minutes for Course Leader meetings. </li><li>Responds to queries related to copiers and printers. Troubleshoots and resolves non-routine issues with the copiers/printers with support from the college IT team and university technology. </li><li>Monitors mail and delivers to appropriate persons within the College. Checks second, first, and ground floor for faculty and staff mail that needs to be delivered to third floor. </li><li>Manages breakroom and mailroom inventory by checking weekly and proactively ordering and stocking supplies as needed. </li><li>Completes supply and work orders as requested. </li><li>Closes and locks conference rooms and common areas at the end of each day. Identifies alternate person to address when out of the office. </li><li>Schedules rooms for faculty for all academic purposes. </li><li>Attends various committee meetings and general meetings. </li><li>Collaborates and is the backup for other FCN prelicensure administrative staff as needed. </li></ul> <p>Faculty Support</p> <ul> <li>Provides diverse administrative duties to support full-time and part-time faculty, including but not limited to collection, review and editing of all Nursing course syllabi each semester. </li><li>Edits, formats, and prepares all course materials as needed by faculty. </li><li>Creates, distributes and shares surveys and polls as assigned. </li><li>Attends committee meetings and prepares minutes as assigned. </li><li>Provides full support for faculty needs in relation to academic programs, including large events such as Freshman Orientation. </li></ul> <p>Minimum Qualifications:</p> <p>Formal Education</p> <ul> <li>Bachelor's Degree or four years of relevant experience (in addition to experience listed below) in lieu of degree. </li></ul> <p>Minimum Work Experience</p> <ul> <li>3+ years of high-level office support experience. </li></ul> <p>Work Skills</p> <ul> <li>Excellent written and verbal communication skills and strong attention to details. </li><li>Must convey a highly professional demeanor and be a team player. </li><li>Excellent customer service skills and ability to manage a fast-paced environment with varied demands, deadlines and frequent interruptions. </li><li>Ability to anticipate, prioritize, and demonstrate initiative in addressing faculty needs. </li><li>Ability to work independently and be a strong problem solver. </li><li>Ability to establish and maintain effective and positive working relationships with faculty, staff and students with the College and University. </li><li>Expert knowledge of current versions of Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint and Publisher and Adobe. </li><li>Must be proficient at operating a PC and other standard office equipment. </li></ul> <p>Preferred Qualifications: Physical Requirements and/or Unusual Work Hours: Special Message to Applicants: Posting Date: 07/14/2025 Closing Date (11:59pm ET): Salary Posting Information:</p> <p>Commensurate with experience.</p> <p>Salary Band: 12 Job Classification: non-exempt</p> <p>References Needed</p> <p>References Needed</p> <p>Minimum Number of References Needed 3 Maximum Number of References Needed 3</p>