<p>Position Information</p> <p>Posting Number SF02008 Job Title Manager, Accounting (Travel, Travel Card and Expense) Position Number 108428 FTE 1.00 FLSA Exempt Position Type Professional Staff Union PSA/NEA - Professional Staff Assoc Pay Grade Level Grade Level: 12 Pay Grade Range Anticipated Salary Hiring Range: $65,980 - $84,000 Status Calendar Year, Full-time, Permanent</p> <p>Department Information</p> <p>Department General Accounting Contact(s)</p> <p>Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)</p> <p>Contact Phone/Extension Contact Email Physical Demands Campus Location Kingston Grant Funded No Extension Contingency Notes Job Description Summary</p> <p>The search will remain open until the position has been filled. First consideration will be given to applications received by June 5, 2025. Applications received after June 5, 2025 may be reviewed depending on search progress and needs but are not guaranteed full consideration.</p> <p>_<strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong>__</strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></p> <p>About URI:</p> <p>The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State's flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.</p> <p>_<strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong>____</strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></p> <p>BASIC FUNCTION:</p> <p>Supervise the daily operations and functions of the travel and expense disbursements office, including, but not limited to, processing of travel, travel card and expense disbursements, and transactions, training, and communication with vendors, State and University departments.</p> <p>Duties and Responsibilities</p> <p>ESSENTIAL DUTIES AND RESPONSIBILITIES:</p> <p>Supervise the overall flow of travel, travel card and expense disbursement financial documents through the University's accounting system to ensure accuracy, timeliness, and adherence to established University and State policies and procedures.</p> <p>Supervise the travel, travel card and other expense disbursements office staff, including the pre-auditing and posting in the travel and expense systems.</p> <p>Responsible for maintaining the State Travel Agency portal, including traveler information and software updates.</p> <p>Create and maintain documentation regarding travel, travel card, and expense disbursements procedures.</p> <p>Responsible for implementing and changing work assignments and processing methods to meet operational needs.</p> <p>Monitor travel and other miscellaneous expenditures and ensure compliance with University and State policies.</p> <p>Work with State Travel Agency to update rules and workflows consistent with University policies and procedures, as well as identify cost-saving opportunities.</p> <p>Review and audit expenses to detect fraud, misuse, or policy violations.</p> <p>Evaluate current travel and expense processes and identify opportunities for automation and improvements in efficiency.</p> <p>Work with the Director of Accounting Operations to create training materials and conduct training sessions for staff and/or groups of end users on travel, travel card and expense disbursements.</p> <p>Train the staff on new and existing systems, upgrades to the University's accounts payable and travel expense systems, and any other University, State or Federal regulations, policies, or procedures. Communicate with the University community, outside agencies, vendors, and others regarding the processing of external vendor payments.</p> <p>Assist in managing foreign travel by collaborating with the University's International Office and Enterprise Risk Management to ensure compliance.</p> <p>Perform general ledger account reconciliations related to travel and other miscellaneous expenditures.</p> <p>Cross train on Accounts Payable functions and serve as a backup for invoice processing and reconciliations.</p> <p>Occasional work outside of normal business hours may be required to meet deadlines or address urgent travel matters.</p> <p>OTHER DUTIES AND RESPONSIBILITIES:</p> <p>Assist all internal and external auditors regarding the review of current and prior activity.</p> <p>As necessary, serve as backup for the Supplier and Payment Disbursement Manager.</p> <p>Perform additional related duties as required.</p> <p>LICENSES, TOOLS, AND EQUIPMENT:</p> <p>Personal computers, printers; word processing, database management and spreadsheet software. Microsoft Office Suite.</p> <p>Required Qualifications</p> <p>REQUIRED:</p> <ol> <li> <p>Bachelor's degree or higher in accounting, finance, business administration or other business-related field.</p> </li><li> <p>Minimum of three years of professional accounting experience.</p> </li><li> <p>Demonstrated supervisory experience.</p> </li><li> <p>Demonstrated experience with Microsoft Office Suite.</p> </li><li> <p>Demonstrated knowledge of and experience with complex financial software systems.</p> </li><li> <p>Demonstrated strong verbal and interpersonal communication skills.</p> </li><li> <p>Demonstrated proficiency with written communication skills.</p> </li><li> <p>Demonstrated ability to work with diverse groups/populations.</p> </li></ol> <p>Preferred Qualifications</p> <p>PREFERRED:</p> <ol> <li> <p>Minimum of three years of professional accounting experience in an accounts payable office, government or higher education environment.</p> </li><li> <p>Demonstrated experience managing and implementing a purchasing and travel card program.</p> </li><li> <p>Demonstrated experience with PeopleSoft, Oracle, or other ERP systems.</p> </li><li> <p>Demonstrated experience overseeing complex travel reimbursements.</p> </li></ol> <p>_<strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong><strong>__</strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></strong></p> <p>The University of Rhode Island is an equal-opportunity employer committed to the principles of affirmative action. It is the policy of the University of Rhode Island to provide reasonable accommodation when requested by a qualified applicant or employee with a disability.</p> <p>Environmental Conditions</p> <p>This position is not substantially exposed to adverse environmental conditions.</p> <p>Posting Date 05/12/2025 Closing Date Special Instructions to Applicants</p> <p>Please attach the following 3 (PDF) documents to your online Employment Application:</p> <p>(#1) Cover letter.</p> <p>(#2) Resume.</p> <p>(#3) Other Document - References - the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).</p> <p>Quicklink for Posting https://jobs.uri.edu/postings/15121</p>