<p>Position Information</p> <p>Position Number 003374 Position Title Secretary V - 003374 Division Academic Affairs Department 410900 - Speech Pathology and Audiology Minimum Qualifications</p> <p>High school diploma or equivalent and four years of progressively responsible secretarial experience.</p> <p>Preferred Qualifications Job Description Summary</p> <p>The University of South Alabama's Department of Speech, Pathology, and Audiology is seeking to hire a Secretary V. Interested candidates should apply to be considered.</p> <p>Essential Functions</p> <p>These are the job duties required of the position.</p> <p>Essential Functions</p> <ul> <li>Serves as assistant to the Department Chair and provides administrative support to faculty as needed. </li><li>Prepares and monitors departmental funds and supporting budget-related documentation in coordination with the Chair. </li><li>Assists the Chair is researching and preparing reports for professional (ASHA) accreditation and other university offices to include: Dean's Office, Institutional Research, Academic Affairs, and the Graduate School. </li><li>Serves as recording secretary for department and committee meetings and prepares minutes for distribution. </li><li>Prepares, types, and prints memos, forms, letters, requisitions, and departmental correspondence and other materials as directed using Microsoft Office and Adobe on a PC. </li><li>Monitors and orders office equipment and supplies. </li><li>Prepares requisitions and purchase orders, maintains ledgers, spreadsheets, and databases for departmental budgets, and balances monthly account statements for receipts and expenses using accounting software. </li><li>Opens and routes incoming mail and distributes correspondence and other materials to the appropriate faculty and staff. </li><li>Works closely with the Speech, Pathology, & Audiology (SPA) Graduate and Admissions Committee, The USA Office of Admissions, and the Graduate School in processing applications for the graduate program, assistantships, and tracking graduation requirements. </li><li>Enters and prepares Personnel Action (PA) forms for Graduate Assistants. </li><li>Tracks graduate student records, ensuring timely updates related to admission, progression, and graduation milestones. </li><li>Maintains communication with applicants regarding required materials and application status. </li><li>Prepares travel arrangements and reimbursement forms for faculty and staff. </li><li>Regular and prompt attendance. </li><li>Ability to work schedule as defined and overtime as required. </li><li>Related duties as required. </li></ul> <p>Posting Information</p> <p>Number of Vacancies 1 Position End Date (if temporary) Job Open Date 12/02/2025 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular</p>