<p>Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.</p> <p>Position Title:</p> <p>Advancement Services Manager - University Relations - Extended</p> <p>Job Category:</p> <p>Academic Staff</p> <p>Employment Type:</p> <p>Regular</p> <p>Job Profile:</p> <p>Advancement Manager</p> <p>Job Duties:</p> <p>Attention:</p> <p>The Division of University Relations at the University of Wisconsin-Whitewater seeks an Advancement Services Manager (Advancement Manager, AV019).</p> <p>Job Details:</p> <p>The Advancement Services Manager (Advancement Manager AV019) is a key member of the University Relations Division, providing leadership in advancement data management, gift processing, and operational excellence.</p> <p>This position plays a strategic role in ensuring the accuracy, integrity, and continuous improvement of the Foundation's advancement database, which is central to donor stewardship, alumni engagement, and fundraising success.</p> <p>The Advancement Services Manager is responsible for updating the advancement database, ensuring data accuracy and compliance, and leveraging information to support strategic decision-making. This position works closely with the Director of Advancement Services/Chief Operating Officer (COO), Database Administrator, and others to strengthen the systems and infrastructure that drive the success of the University's fundraising efforts.</p> <p>This is a full-time, in-person position, with occasional after-hours and weekend responsibilities in support of UW-Whitewater events.</p> <p>Key Job Responsibilities:</p> <p>Advancement Services & Gift Oversight</p> <p>? Provide strategic oversight of all aspects of gift processing, ensuring accuracy, compliance, and timely reconciliation of contributions received by the UW-Whitewater Foundation</p> <p>? Oversee the processing, tracking, and reporting of corporate matching gifts; manage third-party software and resources to maximize matching gift opportunities and donor participation</p> <p>? Maintain accurate records of matching gift companies, ensure timely receipt of contributions, and incorporate matching gift data into overall fundraising reporting</p> <p>? Serve as a resource for fundraising staff and senior leadership regarding gift documentation, reporting, donor inquiries, and best practices</p> <p>? Develop and implement policies, procedures, and systems improvements that safeguard donor data, streamline operations, and align with industry standards</p> <p>Advancement Database Management & Reporting</p> <p>? Responsible for updating, maintaining, and improving the advancement database (Raiser's Edge or comparable CRM)</p> <p>? Ensure timely entry of donor, alumni, and constituent information, including contact updates, giving histories, event participation, and engagement activities</p> <p>? Partner with the Database Administrator to enhance database functionality, streamline workflows, and improve system efficiency</p> <p>? Design, implement, and evaluate reports, dashboards, and data analytics to inform campaign strategy, fundraising performance, and alumni engagement</p> <p>? Lead initiatives to integrate data from multiple sources (social media, newsletters, external research tools) to expand and improve the accuracy of alumni and donor records</p> <p>? Drive continuous improvement in data hygiene, integrity, and compliance with all applicable regulations and policies</p> <p>Strategic Engagement Support</p> <p>? Collaborate with database administrator and fundraising staff to create constituent lists, prospect profiles, and audience segmentation strategies that advance fundraising campaigns and alumni initiatives</p> <p>? Develop and manage administrative functions to support annual giving days, online giving forms, event donation opportunities, and other tools that enhance donor/customer experience</p> <p>Operational Excellence and Collaboration</p> <p>? Support recordkeeping functions, including creation and maintenance of donor and fund files</p> <p>? Serve as a backup for key advancement services functions to ensure continuity and segregation of duties</p> <p>? Participate actively in cross-functional projects, task forces, and process improvement initiatives</p> <p>? Contribute to the Foundation's culture of accountability, teamwork, and donor-centered service</p> <p>Department:</p> <p>University Relations</p> <p>Compensation:</p> <p>Well-qualified candidates can expect a starting annual salary of $60,000.</p> <p>UW System employees receive an excellent benefit package. To learn more about the UW System's comprehensive benefit package, review the UW System Employee Benefits Brochure.</p> <p>Required Qualifications:</p> <ul> <li> <p>Bachelor's degree required (in business administration, nonprofit management, information systems, or related field)</p> </li><li> <p>Minimum of three years of progressively responsible experience in advancement services, nonprofit operations, fundraising operations, or data management</p> </li><li> <p>Demonstrated ability to analyze data, identify trends, and translate information into actionable insights</p> </li><li> <p>Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) and database systems</p> </li><li> <p>Excellent organizational skills, with the ability to manage multiple priorities and deadlines</p> </li><li> <p>Ability to work collaboratively and interact respectfully with all populations</p> </li></ul> <p>Preferred Qualifications:</p> <ul> <li> <p>Experience with Blackbaud's Raiser's Edge and Financial Edge or comparable advancement databases</p> </li><li> <p>Knowledge of best practices in fundraising data management, donor stewardship, and compliance</p> </li><li> <p>Strong customer service orientation and communication skills, with the ability to work effectively with staff, leadership, alumni, and donors</p> </li><li> <p>Experience developing and managing reports, dashboards, or analytics to support strategic decision-making</p> </li></ul> <p>Knowledge, Skills and Abilities:</p> <ul> <li> <p>Ability to interact respectfully with people with diverse socioeconomic, cultural and ethnic backgrounds</p> </li><li> <p>Willingness and ability to be an active participant in following applicable safety rules and regulations including necessary training and drills</p> </li></ul> <p>How to Apply:</p> <p>Applications received by January 4, 2026 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. The most qualified applicants will be invited to participate in the next step of the selection process.</p> <p>Only complete application packages will be considered. This includes online submission of the following documents:</p> <ul> <li> <p>Cover Letter</p> </li><li> <p>Resume</p> </li><li> <p>Name and contact information for three professional references</p> </li></ul> <p>Contact Information:</p> <p>For questions regarding this position, please contact:</p> <p>Brenda Stevens</p> <p>Executive Assistant II</p> <p>262-472-1673</p> <p>stevensb@uww.edu</p> <p>If you have questions regarding this recruitment or if you are unable to complete the application online due to a disability or system problem, please contact us at (262) 472-1024 or hr@uww.edu.</p> <p>CONDITIONS OF APPOINTMENT:</p> <p>University of Wisconsin-Whitewater does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources. UW-Whitewater is not an e-verify employer, therefore STEM extensions are not options for work authorization.</p> <p>CAMPUS INFORMATION:</p> <p>UW-Whitewater is a thriving public university located in southeastern Wisconsin. It leads the way in providing world-class, affordable higher education programs to more students than neighboring regional comprehensives in the University of Wisconsin System. A collaborative team of 1,300 faculty and staff are devoted to the success of the university's 11,500 students at its main and Rock County campuses. The team provides high-impact practices and academic programs - online and in person - from associate to doctoral levels. Recognized nationally for affordability, inclusion, and career development, UWW serves approximately one-third first-generation students and boasts strength in many areas, especially business and education. The campus and community embrace the Warhawk Family spirit, supporting the university's arts and nationally recognized NCAA Division-III level championship athletics. As a proud institution of access, more than 10 percent of undergraduate students use the acclaimed Center for Students with Disabilities - a priority mission since the 1970s.</p> <p>UW-Whitewater's campuses are located centrally near Milwaukee, Madison, and Chicago, offering easy access to the cultural and commercial opportunities of major metropolitan areas. Near both Lake Geneva and the Wisconsin Dells, the area attracts numerous visitors from across the country. Whitewater is a vibrant college community near the Kettle Moraine State Forest offering area residents seasonal outdoor enjoyment. The nearby Rock County campus is located in Janesville, a town of 60,000 located on the Rock River and known as Wisconsin's Park Place.</p> <p>ORGANIZATION INFORMATION:</p> <p>The University of Wisconsin-Whitewater is part of the 13-campus Universities of Wisconsin (https://www.wisconsin.edu).</p> <p>Wisconsin Statute 19.36(7)(b) provides that applicants may indicate in writing that their identity should be kept confidential. In response to a public records request, the University will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful final candidate will be released. See Wisconsin Statute 19.36(7)(a).</p> <p>Per Regent Policy Document 20-19, University of Wisconsin System Criminal Background Check Policy and Universities of Wisconsin Administrative Policy 1275 Recruitment Policies, UW-Whitewater requires criminal background checks as a contingency to employment. A criminal background check will be conducted prior to an offer of employment. All final candidates must be asked, prior to hire, whether they have been found to have engaged in, are currently under investigation for, or left employment during an active investigation in which they were accused of sexual violence or sexual harassment. When obtaining employment reference checks, these same sexual violence or sexual harassment questions must also be asked.</p> <p>The University of Wisconsin-Whitewater requires that all employees be active participants in following applicable safety rules and regulations including necessary training and drills.</p> <p>For UW-Whitewater Campus safety information and crime statistics/annual Security Report, see? Annual Security and Fire Safety Report if you would like a paper copy of the report please contact the UW-Whitewater Police at 262-472-4660.</p> <p>UW IS AN EQUAL OPPORTUNITY EMPLOYER:</p> <p>Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.</p>