<p>This position is only open to current Residents of Colorado.</p> <p>Incumbent will be required to complete work for CDE within Colorado.</p> <p>Please Note - As of August 27, 2025, a hiring freeze is in effect for the Colorado Executive Branch. State agencies will be allowed to finalize the hiring process only if a position has been posted by August 27, 2025. </p> <p>Although the hiring freeze does not apply to the Colorado Department of Education, our agency is committed to acting in accordance with the objectives of the hiring freeze and only hiring positions that have been vetted and determined to be an essential need.</p> <p>Colorado Department of Education - What We Do </p> <p>The Colorado Department of Education (CDE) provides leadership, resources, support, and accountability to the state's 178 school districts, 1,888 schools, over 53,000 teachers, and over 3,200 administrators to help them build capacity to meet the needs of the state's approximately 905,000 public school students. In addition, CDE provides structural and administrative support to the Colorado School for the Deaf and the Blind and the Charter School Institute.</p> <p>As the administrative arm of the State Board of Education, CDE is responsible for implementing state and federal education laws, disbursing state and federal funds, holding schools and districts accountable for performance, licensing all educators, and providing public transparency of performance and financial data.</p> <p>CDE is a values-based agency that serves students, parents, and the general public by protecting public trust through ensuring adherence to laws, strong stewardship of public funds, and accountability for student performance.</p> <p>CDE strives to incorporate five core values that we uphold in our work internally and externally.   If you come to CDE, be prepared to incorporate Integrity, Equity, Accountability, Trust, and commitment to Service in what you do.</p> <p>The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.</p> <p>Why Work For CDE</p> <p>The work we do is rewarding and impacts the students, families, educators, and communities across Colorado. Our leadership also promotes a culture that puts families and self-care as a priority. Along with meaningful work and an environment that puts employees first, the state also offers rich benefits that intend to make us an Employer of Choice!</p> <p>The following is a summary of the benefits we offer:</p> <ul> <li>Flexible work schedules and flexible workplace options that may include flexible working hours, working from home, working in the office, and/or a hybrid working environment. </li><li>Premier medical, dental, vision, and dependent life insurance options. All with a generous employer contribution keeping employee costs as low as possible. </li><li>Employer paid short-term disability and life insurance </li><li>Up to 160 hours of Paid Family Medical Leave (PFML) </li><li>11 paid holidays per year </li><li>Competitive vacation and sick leave accruals </li><li>Retirement through the Public Employees Retirement Association (PERA) www.copera.org </li><li>Employer paid RTD Eco Pass (certain restrictions may apply) </li><li>Paid professional development opportunities </li></ul> <p>A wide salary range is posted for this position and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act. The salary analysis considers relevant experience, education, certifications, and state seniority as compared to others doing substantially similar work. While most salary offers are made within the posted range, occasionally an offer is made below or above the posted range based upon this salary analysis.Work Environment:</p> <p>This position is Full-time, is Hybrid (Remote/Home Office w/requirement to report to Work location per business needs), Remote (Assigned service area and No assigned office space), Onsite (Required to report to the Office/Work Site to complete work duties).</p> <ul> <li> <p>Office hours are typically Mon-Fri, 8 am-5 pm</p> </li><li> <p>Extended hours during the evening or the weekend may be required by business needs</p> </li><li> <p>1 time / month Travel required within Denver Metro/Downtown for Meetings/Training</p> </li><li> <p>A Remote (Home) office is required</p> </li><li> <p>Required to report to the work location per business needs </p> </li><li> <p>Essential Functions (ADAAA</p> </li><li> <p>LIGHT/Office environment: </p> </li><li> <p>Required to sit, view a computer screen, and utilize a keyboard and mouse for extended periods of time</p> </li><li> <p>May be required to lift and move up to 10 lbs of force frequently or 20 lbs occasionally </p> </li><li> <p>Required lifting, bending, stooping, pushing, walking, etc.</p> </li><li> <p>Light work usually requires walking or standing to a significant degree</p> </li><li> <p>DL Not Required: Required to independently obtain and determine means to complete travel requirements. </p> </li></ul> <p>Position Summary:</p> <p>Are you interested in working with a collaborative team of data-minded professionals who work with the special education SPP/APR Indicator data in support of Colorado's students with disabilities? ESSU's Data Team is a small team of highly motivated independent workers.  The successful candidate takes the initiative and is self-directed in their learning and work, but also eager to collaborate and share ideas.  The Program Support Assistant (Administrative Assistant III) supports the daily operations for the ESSU state monitoring process through the Data team.  This position also supports the work of tracking state complaints and remedies through the RDA and DR teams.  Duties include creating, updating, and managing online databases and tracking systems using Smart Sheets and Google docs/forms, and working in our ESSU Data Management System (DMS). This position supports the Data team by creating individualized letters to AUs/Districts by merging large data sets with Word or PDF documents used for general supervision and monitoring notifications, helps with data report validation and assists with entry level data analysis projects. This position includes providing assistance with budget management for the Data team. The work also includes processing invoices, making payments and managing a CDE P-Card for the 4 teams within GSM.  The final salary is anticipated to fall within the posted salary range, however could be higher or lower depending on the knowledge, skills, abilities, and other qualifications of the preferred candidate while considering internal equity.</p> <p>Major Duties and Responsibilities:</p> <p>A.</p> <p>Duty: Provide administrative support for day-to-day office operations and specific to technical assistance activities for the Office of Special Education's General Supervision and Monitoring Team (GSM) </p> <p>                                                                            60%</p> <p>%</p> <p> This duty entails having strong communication, technical skills, organizational skills, and the ability to multi-task across multiple and complex programs to include:</p> <ul> <li>Support Supervisor, Data and Monitoring Liaison and program leads on developing and maintaining project plans utilizing cloud-based project management software (Smartsheet). </li><li>Effectively report project plan status for all initiatives to communicate high level project summaries ensuring a high level of transparency to all projects and programs in the Unit. </li><li>Using the cloud-based project management software, review overall project plans to ensure tasks, timelines and deliverables are being met. </li><li>Support GSM team in compiling general program correspondence, including, but not limited to: memos, compliance/noncompliance letters, CoAlt 1% cap justification letters, that may require merging of data from large data sets. This includes creating individualized letters to AUs/Districts by merging large data sets with Word or PDF documents used for general supervision and monitoring notifications. </li><li>Conduct accessibility checks for all documents posted to our webpages to ensure compliance with standards. </li><li>Provide project support to the RDA and DR teams within the Exceptional Student Services Unit. </li><li>Coordinate and assist with AU visits, meetings, presentations and general guidance for the field and internal staff. </li><li>Cross train with other GSM program support staff to enable a seamless transition during vacations or extended illness. </li><li>Coordinate meetings for the Data team and take minutes. </li><li>Provide necessary direction and continued communication with Statements of Work (SOWs) contractors regarding compliance with invoices and working on event details for conferences. </li><li>Create/manage Smartsheet notifications for the GSM teams for upcoming deadlines and tasks. </li><li>Create reports within Smartsheet to inform teams of changes, priorities and completion of tasks. </li><li>Facilitate and organize Smartsheet for the Request for Proposals </li><li>Support Data Team projects with data validation and entry level data analysis projects as needed </li><li>Assist with special projects as needed </li><li>Other duties as assigned by Supervisor, Data and Monitoring Liaison </li></ul> <p>B.</p> <p>Duty: Supports internal and external communication for ESSU/Office of SPED/GSM team    </p> <p>30%</p> <p>Brief Duty Description:</p> <ul> <li> <p>Supports external communication efforts by: </p> </li><li> <p>responding to or routing incoming email and phone requests from educational agencies and school districts </p> </li><li> <p>maintaining listservs and email lists of educational agency and school district contacts </p> </li><li> <p>submitting content for CDE's The Scoop </p> </li><li> <p>provides content to the ESSU web content coordinator for the Office of Special Education </p> </li><li> <p>assisting in front desk reception coverage </p> </li><li> <p>Supports internal communication efforts by </p> </li><li> <p>compiling and distributing meeting notes </p> </li><li> <p>participating in department Administrative Support Network meetings and projects </p> </li><li> <p>Manages and responds to all correspondence via phone and email inbox utilizing Microsoft Office products</p> </li><li> <p>Maintains all GSM policy/procedure Smartsheet (cloud-based project management software) dashboards to communicate accurate and timely information to appropriate program lead consultants and Supervisor, Data and Monitoring Liaison</p> </li><li> <p>Develops and creates training materials as well as deliver formal and informal trainings to instruct team members on policies and procedures to ensure consistency throughout the Unit.</p> </li><li> <p>Assist with orientation and onboarding of new employees</p> </li><li> <p>Manage and maintain internal tracking of leave requests</p> </li><li> <p>Manage and maintain all technology and physical assets issued by the Data team</p> </li><li> <p>Manage and maintain office work supply inventory</p> </li><li> <p>Manage and process all memberships, subscriptions and licenses used by the GSM</p> </li><li> <p>As needed and in coordination with other GSM Team members, support team with in-state and out of state-travel</p> </li><li> <p>Other duties as assigned</p> </li></ul> <p>C.</p> <p>Duty: General accounting, budget and purchasing support</p> <p>10 %</p> <p>Brief Duty Description: This duty includes having an utmost eye for detail and accuracy with the ability to understand multiple complex budgets. In coordination with the Supervisor, Data and General Supervision, accountable for financial management, including but not limited to, managing and monitoring budgets and expenditures throughout the fiscal year to ensure high level of fiscal control and accountability for program/project budgets.</p> <ul> <li>Implements and maintains efficient systems to ensure all records and supporting documentation for accounting, procurement and grants are in accordance with local, state and federal laws and in compliance with state and federal reporting requirements </li><li>Maintains all internal financial record keeping systems   </li><li>Manage and maintain budget project dashboards to convey relevant and timely information to Supervisor, Data and Monitoring Liaison </li><li>Assists appropriate GSM Supervisor on all aspects of contract management, including processing vendor payments for approval </li><li>Manage and process all reimbursements for the GSM team which includes reviewing for accuracy and processing for appropriate approval </li><li>Manages and processes budget requests approvals for GSM to ensure proper funding and availability   </li><li>Allocates P-card purchases to ensure correct budget allocations </li></ul> <p>Minimum Requirements:</p> <p>Experience Only:</p> <ul> <li>Three (3) years of relevant experience as an administrative assistant or Office Manager </li></ul> <p>QUALIFICATIONS AND CONDITIONS: </p> <ul> <li>Intermediate level Excel knowledge </li><li>Experience with invoicing </li><li>Experience with Data Entry </li><li>Experience with both large and small team support </li><li>Smartsheet experience </li><li>Document Accessibility experience </li><li>Experience with Mail Merge  </li></ul> <p>Qualifications for Success: </p> <ul> <li>Strong written and verbal communication skills. </li><li>Strong attention to detail (proofing work, spelling, grammar, formatting, etc.). </li><li>Demonstrated ability to effectively balance quality of work and productivity expectations </li><li>Demonstrated ability to effectively collaborate with internal and external customers (e.g. school districts, other CDE units) </li><li>Demonstrated ability to prioritize and organize work to accommodate and meet the changing needs of the department and meet deadlines </li><li>Demonstrated ability to take initiative and exhibit a proactive approach to work </li><li>Demonstrated ability to identify problems and recommend solutions prior to the standard being jeopardized </li><li>Demonstrated ability to work independently, as well as, on a team </li><li>Demonstrated ability to use Microsoft Office, mail merge and excel </li><li>Ability and willingness to travel </li></ul> <p>Preferred Qualifications (Preferred/Not Required):</p> <ul> <li>Working experience with k-12 education </li></ul> <p>Conditions of Employment (Required):</p> <ul> <li>Must be willing and able to submit to the pre-screening process and pass a background check. </li><li>Ability and willingness to independently determine, obtain means, and complete required travel  </li><li>Work extended schedule per business needs </li><li>Report to work location per business needs </li></ul> <p>Complete Applications must include:</p> <ul> <li>Completed Online Application: Required - Submitted through our ATS. </li><li>Resume: Required  </li></ul> <p>Failure to submit a complete application as defined above by the announcement close will result in your application being removed from consideration.</p> <p>Resumes and Cover Letters WILL NOT be reviewed for minimum qualification screening. </p> <p>FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:</p> <p> </p> <p>Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification's pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately. </p> <p> </p> <p>Email Address:</p> <p>All correspondence regarding your status in the selection/examination process will be conducted via email.  Include a working email address on your application; one that is checked often as time-sensitive correspondence such as exam information or notification will take place via email.  Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam-filtered email.</p> <p>Appeal Rights:</p> <p>If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.</p> <p> </p> <p>Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.</p> <p> </p> <p>Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at www.colorado.gov/spb.</p> <p> </p> <p>A standard appeal form is available at: https://spb.colorado.gov/ . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.</p> <p>Equity, Diversity, and Inclusion (EDI) and Equal Employment Opportunity</p> <p>The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, a medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.</p> <p> </p> <p>The Colorado Department of Education is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to hr@cde.state.co.us.</p>