<p>This position serves as the Assistant Government Information Specialist for the Privacy, Freedom of Information Act (FOIA) and Records Management Programs at Wilkes-Barre VAMC. The specialist serves under the direction of WBV AMC's Privacy Officer.</p> <p>Privacy Program Operation and Administration:</p> <ul> <li>Assist in the implementation, management, and maintenance of the Privacy program for all WBV AMC facilities by preparing and responding to correspondence, distributing information. </li><li>Reviewing facility processes and products for compliance with program requirements, and assessing the facility privacy posture through periodic evaluation of the facility's collection, use, storage and maintenance of sensitive personal information. </li><li>Maintain mandated Privacy files; prepare required and requested reports and information for submission. Assists the Privacy Officer, advises management and staff on Title 38 United States· Code (U.S.C.) Sections 5701 , 5705 and 7332, Privacy Act, and, where appropriate, HIP AA requirements, policies, and procedures. </li><li>Assist in the development and monitoring of facility-specific privacy training materials, provide training support to facility programs and staff as required. </li><li>Assist in the processing of privacy complaints and in the investigation of allegations of illegal or improper activities related to the handling or release of protected information. Prepare draft correspondence to include, but not limited to, Congressional Offices, VA Privacy Office, VA Office of General Counsel, State and local government agencies, and other VA facilities for Privacy Officer or Director's signature. </li><li>Assist in the monitoring of compliance with program requirements, internal compliance reviews, assessments and audits within the facility. </li><li>Routinely review the processes for the appropriate accounting of all disclosures of privacy protected information made by the facility, coordinating with Release of lnformation (ROI) to assist in the capture of all required release data. </li><li>Assist with auditing· ROI for compliance with disclosures. </li></ul> <p>FOIA Program Operation and Administration:</p> <ul> <li>Assist in the implementation, management, and maintenance of the FOIA program for all WBVAMC facilities by preparing and responding to correspondence, distributing information, reviewing facility processes and products for compliance with program requirements. </li><li>Assist the FOIA Officer with entering all FOIA requests into the FOIA Xpress program, initiating the facility response, scans all documents into appropriate files and uploads necessary documents to FOIA Xpress. </li><li>Advises management and staff on FOIA policies, and procedures. Assist in the development and monitoring of facility specific FOIA training materials. </li><li>Records Management Operation and Administration: assist in the implementation, management, and maintenance of the Records Management program for all WBV AMC facilities by preparing and responding to correspondence, distributing information, reviewing facility processes and products for compliance with program requirements. </li><li>The specialist will cover in absence of the Records Officer to carry out policies, procedures and processes of the Records Management program. This will include but is not limited to assisting services with file plans, assisting with records going into storage, assisting with the quality monitoring of the program, assisting with quarterly reporting to VHA, and assisting with records disposition. </li></ul> <p>Performs other related duties as assigned.</p> <p>Work Schedule: Monday - Friday 8:00 AM - 4:30 PM</p> <p>Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process.</p> <p>Virtual: This is not a virtual position.</p> <p>Position Description/PD#: Government Information Special/PD009920</p> <p>Relocation/Recruitment Incentives: Not Approved</p> <p>Critical Skills Incentive (CSI): Not approved</p> <p>Permanent Change of Station (PCS): Not authorized</p> <p>PCS Appraised Value Offer (AVO): Not authorized</p>