<p>PRIMARY PURPOSE:</p> <p>Ensure efficient operation of school administrative office and provide clerical</p> <p>services for school's administrative staff.</p> <p>QUALIFICATIONS:</p> <p>Education/Certification</p> <p>High school diploma or GED</p> <p>Special Knowledge/Skills</p> <p>Proficient typing, word processing, and file maintenance skills</p> <p>Effective organizational, communication, and interpersonal skills</p> <p>Ability to use personal computer and software to develop spreadsheets, databases,</p> <p>and do word processing</p> <p>Knowledge of basic accounting principles</p> <p>Minimum Experience</p> <p>Secretarial experience, preferably in public education environment</p> <p>MAJOR RESPONSIBILITIES AND DUTIES:</p> <p>Records, Reports, and Correspondence</p> <p>Prepare written correspondence forms, schedules, or reports using typewriter</p> <p>or personal computer.</p> <p>Prepare instructional materials, meeting agendas, honor rolls, graduation lists,</p> <p>and campus communication as requested, using typewriter or personal computer.</p> <p>Maintain a daily teacher attendance log and records for substitute teachers.</p> <p>Monitor and process personnel time records including leave requests and reports.</p> <p>Compile information and submit to central office.</p> <p>Maintain a log of visitors to school.</p> <p>Maintasin school calendar of events.</p> <p>Schedule meetings and appointmnets and maintain calendar for principal.</p> <p>Reception and Phones</p> <p>Assist students, teachers, and parents as needed.</p> <p>Receive incoming calls, take reliable messages, and route to appropriate staff.</p> <p>Files</p> <p>Maintain physical and computerized files including inventory of school and office</p> <p>supplies, mailing lists, student records, visitor logs, and office communication.</p> <p>Update handbooks, policy manuals, and other documents as assigned.</p> <p>Accounting and Inventory</p> <p>Receive, store, and issue supplies and equipment.</p> <p>Perform routine bookkeeping tasks including simple arithmetic operations to</p> <p>maintain campus budget records.</p> <p>Prepare and make cash deposits for activity account(s). May be responsible for</p> <p>maintenance of activity checkbook(s) and ledger(s).</p> <p>Other</p> <p>Sort, distribute, or deliver mail and other documents.</p> <p>Administer medication to students, check temperatures, and notify parents of</p> <p>student illness in nurse' s absence.</p> <p>Maintain confidentiality.</p> <p>Attendance is an essential job function.</p> <p>Perform other duties as assigned by the immediate supervisor.</p>