<p>JOB GOAL: To assist the Guidance Director (5-12) and the guidance staff in the smooth and efficient operation of the department and of the school system in general.</p> <p>PERFORMANCE RESPONSIBILITIES:</p> <ul> <li>Acts as department receptionist and greets all visitors, parents and students </li><li>Type all letters, memos, and reports for the Director of Guidance </li><li>Receives and routes telephone calls for the Director and counselors </li><li>Input all Grade Updates for the Braintree High School </li><li>Input all Alerts for the Braintree High School </li><li>Uses Aspen Student Information Management System to accurately track and maintain student information, attendance and academic records. </li><li>Maintains Guidance Suite </li><li>Process Transcript Requests and Education Verifications for past and present students </li><li>Schedule appointments </li><li>Assist with the organization and planning of the Local Scholarship Program </li><li>Maintain the guidance job bulletin </li><li>Place in students' files all test scores and any other material pertinent to student records </li><li>Maintain bulletin boards with current information on upcoming events,college visits and scholarship information </li><li>Maintain a supply of all forms used by Director and counselors. </li><li>Process mail for the department </li><li>Maintain files as directed by and for Director of Guidance </li><li>Prepares list of supplies needed for the Guidance Department </li><li>Prepares end of year report for the Guidance Department </li><li>Prepares Purchase Orders for Guidance Department </li><li>Assists Director with correspondence, materials, setup, and presentationof fall college mini fairs and visits </li><li>Assist with the Preparation and Organization of AP, PSAT and SAT exams </li><li>Assists the Director with the Annual Book Award presentations and the Program Booklet for Scholarship Evening </li><li>Handle all incoming and outgoing mail </li><li>Oversees students daily in the Guidance Suite and Zen Den </li><li>Assists the Principal's Administrative Assistant with new student registrations when needed. </li><li>Performs other related administrative assistant duties as assigned by the Director of Guidance </li></ul> <p>TERMS OF EMPLOYMENT: School Year Plus 2 weeks, Category 2</p>