<p>Compensation: $24.00 to $27.00/hr Depending on Experience</p> <p>DEPARTMENT: HUMAN RESOURCES</p> <p>REPORTS TO: SENIOR HUMAN RESOURCES GENERALIST</p> <p>OVERVIEW:</p> <p>The Human Resources Administrative Assistant provides support to the human resources department. This role provides administrative support to multiple teams for varying requests which includes maintaining personnel-related documentation; providing orientation and onboarding assistance; administering miscellaneous projects; and other administrative tasks as assigned.</p> <p>General Responsibilities</p> <ul> <li>Maintain open communication lines with all working relationships </li><li>Follow up to ensure items for which the job is accountable are performed </li><li>Earn and maintain customer's trust </li><li>Uphold the core values of the organization </li><li>Work well with others to accomplish the mission of the organization and of the job </li></ul> <p>Specific Responsibilities</p> <p>Orientation and Onboarding</p> <ul> <li>Serve as the Encore Ambassador to create a positive first impression of Encore Electric and greets New Hires in the reception area, when applicable </li><li>Obtaining and scanning I-9 documents </li><li>Retrieve and review background screening reports </li><li>Retrieve and review drug screen and physical reports </li><li>Administer oral drug test, when applicable </li><li>Take new hire pictures each week and upload into profile </li><li>Prepare and send weekly New Hire email to include employee picture, name, title, location, and fun fact </li><li>From soft and hard copy information, assembles employee files and checks for accuracy taking accountability to ensure that all new hire paperwork is 100% complete and accurate before delivery to payroll for entry into systems i.e. folder and manpower checklist creation </li></ul> <p>Performance Management</p> <ul> <li>Assist with performance management processes, including, but not limited to: </li></ul> <p>o Following up with employees on action items</p> <p>o Responding to questions</p> <p>Benefits</p> <ul> <li>Audit invoices/deductions </li><li>New Hire benefits packet ongoing creation to support orientation </li><li>Update insurance contact lists </li><li>Benefits report building as requested </li></ul> <p>Talent Acquisition</p> <ul> <li>Update expiration dates in job postings </li><li>Opening and closing requisitions and postings </li><li>Manage Talent Network applications as part of referral program </li><li>External Recruitment Platform management i.e. LinkedIn, Indeed </li><li>Schedule interviews for recruiting team </li></ul> <p>Training and Licensing</p> <ul> <li>Assist in training room set up </li><li>Administration and project maintenance </li></ul> <p>General</p> <ul> <li>Manage sensitive information as a confidential resource </li><li>Assist with compliance labor posters as needed </li><li>Learn to process voluntary separations and file related documentation </li><li>Review process documents and update as needed </li><li>Assist with badging requirements upon request </li><li>Help to manage HR email inbox and respond to requests </li><li>Review and reference Navigating Encore Electric, Encore's employee handbook </li><li>Support People Operations Leaders (Benefits, HR, Talent Acquisition,Training) with schedule requests and other administrative tasks such as expense reporting </li><li>Provide front desk break and lunch coverage as directed </li><li>Assist and help execute annual and bi-annual HR audit processes, including I9 and general Encore process review </li><li>Assist with vehicle policies, and overall vehicle program, as directed </li><li>Assist in seasonal team initiatives and projects i.e. open enrollment activities, system cleaning • Relationship management - pick up the phone and meet in person to build relationships across the organization </li><li>Work closely with support services co-workers in the spirit of teamwork and accomplishing the goals of the department </li><li>Use judgement when executing all tasks - does the request meet the expectations set i.e. does the person need-to-know the information based on title and responsibility, does the request align with current processes, etc. </li></ul> <p>Other duties as may be assigned</p> <p>KNOWLEDGE, SKILLS AND ABILITIES:</p> <p>Knowledge of:</p> <ul> <li>Basic Human Resources principles </li><li>Administration and management </li><li>Customer and personal service </li><li>Confidentiality </li><li>Teamwork </li><li>Individual styles of communication </li><li>Clerical </li><li>Database management </li></ul> <p>Skill in:</p> <ul> <li>Maintaining confidential information </li><li>Establishing and maintaining effective working relationships with vendors, consultants, management, and employees </li><li>Managing complex projects, breaking them down to their component levels </li><li>Adapting to new and changing requirements, environments, and/or information </li><li>Active listening </li><li>Effective written and oral communication sufficient to be able to elicit and communicate information and achieve understanding </li><li>Reading and business writing </li><li>Typing </li><li>Database maintenance </li><li>Accurate data entry </li><li>Operating a computer including Microsoft Excel, Word, Outlook, PowerPoint, Explorer, database and communication software and various websites </li><li>Deductive reasoning, critical thinking, and problem-solving </li><li>Organizing, planning, and prioritizing work </li><li>Estimating resources needed to complete required tasks </li><li>Following up until project is 100% complete </li></ul> <p>PHYSICAL REQUIREMENTS:</p> <ul> <li>Climbing </li><li>Driving </li><li>Kneeling </li><li>Lifting (up to 25 lbs) </li><li>Sitting </li><li>Standing </li><li>Stooping </li><li>Vision acuity (near and far) </li><li>Walking </li></ul> <p>REQUIREMENTS:</p> <p>This position requires at least one years experience in Human Resources, Recruiting, Benefits, Training or related area. Exhibiting high professionalism and confidentiality is important. High School GED is required.</p> <p>Benefits of this role:</p> <ul> <li>Encore Electric provides excellent benefits for our employees, including: medical, dental, and vision plans, disability, and life insurance, employee-matched 401(k), paid time off (PTO), an employee assistance program that includes counseling, legal, and financial advice. </li><li>Encore also provides a generous employee referral program, and access to technical, safety, personal finance, and leadership training through Encore University, Encore's in house training program. </li><li>You will receive a monthly cell phone allowance. </li></ul> <p>Applications will close for this position on: December 31, 2025</p> <p>For questions regarding this role, please contact: recruiting@encoreelectric.com</p> <p>To request an accommodation during the application process, please contact HR@EncoreElectric.com.</p> <p>Encore Electric, Inc. is an EOE, including disability/vets.</p>