<p>Provides administrative support to a department, operating under direct supervision.</p> <p>Support a Senior Leader. Be the Connector. Grow Your Career.</p> <p>Are you energized by fast-paced environments, relationships, and learning how a large organization really works? Do you thrive when trusted with responsibility and given room to grow?</p> <p>We're looking for an Administrative Associate to support the Global Head of Identity and Access Management at Vanguard. This is an ideal entry-level opportunity for someone who brings curiosity, professionalism, and a positive mindset-and is ready to scale quickly with the right support.</p> <p>Why This Role Is Special</p> <p>This isn't just calendar management.</p> <p>In this role, you'll be at the center of how work gets done, partnering closely with a senior leader and connecting with hundreds of people across the organization. You'll learn how the enterprise functions, who the key players are, and how to navigate priorities at a senior level-skills that will serve you throughout your career.</p> <p>What You'll Do</p> <ul> <li>Manage a dynamic, high-visibility calendar for a senior leader </li><li>Coordinate meetings with partners across the organization, including executive-level participants </li><li>Learn how Vanguard works-and quickly figure out who's who, what matters most, and how to get things done </li><li>Serve as a trusted, approachable point of contact for leaders and team members across the crew </li><li>Build strong relationships and communicate with confidence and discretion </li><li>Help surface themes, feedback, and insights you hear across the organization in a thoughtful, professional way </li><li>Grow your responsibilities and impact as trust and confidence build </li></ul> <p>What We're Looking For</p> <ul> <li>Strong learning agility-you pick things up fast and aren't afraid to ask questions </li><li>A people-first mindset: approachable, engaging, and collaborative </li><li>The drive to figure things out, take ownership, and bring great energy to everything you do. </li><li>A positive, professional, and enthusiastic attitude </li><li>Clear written and verbal communication skills </li><li>Solid organizational skills and attention to detail </li><li>Comfort working with calendars, meetings, and deadlines </li><li>Good judgment and discretion-you know what to escalate and what to keep confidential </li></ul> <p>Nice to Have</p> <ul> <li>Prior administrative, coordinator, or scheduling experience </li><li>Exposure to a large organization or enterprise environment </li><li>Experience supporting multiple stakeholders or leaders </li><li>Familiarity with corporate tools (Outlook, Teams, etc.) </li></ul> <p>Growth & Development</p> <p>You'll be supported, coached, and encouraged to grow-whether that means deepening your administrative expertise or mapping your career journey at Vanguard.</p> <p>What We Value</p> <ul> <li>People who speak professionally about past roles and experiences </li><li>Curiosity over perfection </li><li>Enthusiasm over ego </li><li>Integrity, trust, and teamwork </li></ul> <p>W</p> <p>Location & Work Environment</p> <ul> <li>Hybrid work model in PA only. </li><li>No relocation or visa sponsorship available for this role </li></ul> <p>Special Factors</p> <p>Sponsorship</p> <p>Vanguard is not offering visa sponsorship for this position.</p> <p>About Vanguard</p> <p>At Vanguard, we don't just have a mission-we're on a mission.</p> <p>To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.</p> <p>How We Work</p> <p>Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.</p>