<p>Posting Summary</p> <p>Logo Posting Number STA00364PO26 Job Family Administrative Support Job Function Administrative Services USC Market Title Administrative Assistant Link to USC Market Title https://uscjobs.sc.edu/titles/131891 Job Level A2 - Administrative/Operational Support Business Title (Internal Title) Chancellor's Office Coord Campus Aiken Work County Aiken College/Division USC Aiken College/Division Level Department AIK Chancellor's Office State Pay Range G05 USC Market Range MRB - $36,608 $44,845 $53,082 Anticipated Hiring Range $36,608 - $44,845 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule Basis 12 months Job Search Category Other Professional</p> <p>About USC</p> <p>About University of South Carolina</p> <p>From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service - helping to build healthier, more educated communities in South Carolina and beyond.</p> <p>Veterans' Preference Statement</p> <p>The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.</p> <p>Benefits for FTE Positions</p> <p>The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.</p> <p>Position Description</p> <p>Advertised Job Summary</p> <p>Chancellor's Office Coordinator (Operations Assistant II), Salary: $36,608 - $44,845 per year, USCA Chancellor's Office</p> <p>The Chancellor's Office Coordinator will manage the reception area for the Chancellor's Office, serving as the first point of contact for visitors and callers; and provide administrative support for the office. Knowledge/Skills/Abilities: Must have basic proficiency with computers and standard office software (email, spreadsheets, and document management systems), with the ability to accurately enter and maintain records. Must demonstrate strong attention to detail and the ability to maintain accurate information for invoices, purchases, RSVPs, and general office documentation. Must have excellent verbal and written communication skills and the ability to interact professionally with students, faculty, staff, and external guests. Must be able to multitask and manage competing priorities in a fast-paced executive office environment while maintaining professionalism and discretion. Strong customer service, hospitality, or front desk skills. Minimum requirements: Typically holds a high school diploma or GED. Requires 1 or more years of job related experience. Preferred: Associate's degree or Bachelor's degree preferred; or 1-3 years administrative support experience preferred. Experience in customer service, hospitality, front desk operations, or administrative support. Application deadline: June 3, 2026. USCA is an AA/EOE. We strive to cultivate an environment that is open, welcoming, and supportive of all individuals.</p> <p>Job Related Minimum Required Education and Experience</p> <p>Typically holds a high school diploma or GED. Requires 1 or more years of job related experience.</p> <p>Required Certification, Licensure/Other Credentials Preferred Qualifications</p> <p>Associate's degree or Bachelor's degree preferred; or 1-3 years administrative support experience preferred. Experience in customer service, hospitality, front desk operations, or administrative support.</p> <p>Knowledge/Skills/Abilities</p> <p>Must have basic proficiency with computers and standard office software (email, spreadsheets, and document management systems), with the ability to accurately enter and maintain records. Must demonstrate strong attention to detail and the ability to maintain accurate information for invoices, purchases, RSVPs, and general office documentation. Must have excellent verbal and written communication skills and the ability to interact professionally with students, faculty, staff, and external guests. Must be able to multitask and manage competing priorities in a fast-paced executive office environment while maintaining professionalism and discretion. Strong customer service, hospitality, or front desk skills.</p> <p>Job Duties</p> <p>Job Duty</p> <p>The Office Coordinator will manage the front desk for the Chancellor's Office, serving as the first point of contact for visitors and callers. This includes greeting and directing guests, managing incoming calls, coordinating front office traffic, and maintaining a professional and welcoming environment in a high-level executive office.</p> <p>Essential Function Yes Percentage of Time 20 Job Duty</p> <p>The Office Coordinator will assist with contract (CARF and Form 12) oversight between departments, including tracking, routing, and maintaining records of agreements as directed. This includes ensuring documentation is properly organized and accessible for administrative use. Students lead this effort and the Office Coordinator will need to maintain accurate knowledge of procedures to support them and faculty and staff as needed.</p> <p>Essential Function Yes Percentage of Time 10 Job Duty</p> <p>The Office Coordinator will assist with editing and finalizing Cabinet meeting minutes and other meeting minutes for internal recordkeeping purposes under the direction of the Executive Assistant. This includes ensuring accuracy, grammar review, and proper electronic filing and storage.</p> <p>Essential Function Yes Percentage of Time 10 Job Duty</p> <p>The Office Coordinator will provide logistical support for Chancellor-hosted events, including Cyber Week, Chancellor-hosted dinners, and December and May Commencement. Responsibilities include supporting students in compiling and maintaining RSVP lists, creating event floorplans, creating floral centerpieces, assisting with event tracking, and preparing and packaging materials and folders for events.</p> <p>Essential Function Yes Percentage of Time 25 Job Duty</p> <p>The Office Coordinator will assist with maintaining internal office systems, including CAT (Crisis Action Team) file updates, contact information management, donor communication support, birthday and anniversary greetings when student employees are out of office, and general administrative correspondence.</p> <p>Essential Function Yes Percentage of Time 10 Job Duty</p> <p>The Office Coordinator supports student employees by assisting with distribution of incoming and outgoing mail. Other duties as assigned.</p> <p>Essential Function Yes Percentage of Time 10 Job Duty</p> <p>The Office Coordinator will support the Executive Assistant by assisting with invoice processing. The EA will keep an official record of all invoices processed, and the receptionist will support by processing travel reimbursements and charges from the Chancellor's accounts as needed.</p> <p>Essential Function Yes Percentage of Time 15</p> <p>Position Attributes</p> <p>Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.</p> <p>Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential</p> <p>Posting Detail Information</p> <p>Number of Vacancies 1 Desired Start Date Job Open Date 05/20/2026 Job Close Date 06/03/2026 Open Until Filled No Special Instructions to Applicant</p> <p>In addition to completing the online application, please also upload your resume and a separate cover letter.</p> <p>Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.</p> <p>We are only accepting applications submitted by June 3, 2026.</p> <p>Quicklink for Posting https://uscjobs.sc.edu/postings/206706 EEO Statement</p> <p>The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.</p> <p>Supplemental Questions</p> <p>Required fields are indicated with an asterisk (*).</p> <ul> <li> <ul> <li>Do you have at least a high school diploma or GED and 1 or more years of job related experience? </li></ul> </li><li>Yes </li><li>No </li></ul> <p>Applicant Documents</p> <p>Required Documents</p> <ul> <li>Cover Letter </li><li>Resume </li></ul> <p>Optional Documents</p>