<p>Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community- eligible for opportunities through the New Haven Hiring Initiative or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!</p> <p>Salary Range</p> <p>0.00 - 0.00</p> <p>Overview The Executive Assistant manages a high level of administrative and operational support of the CEO of Yale Medicine Administration. Performs a variety of administrative, operational, analytical, and reporting functions. Performs specialized or confidential administrative duties, including researching data and preparing reports. They will have full ownership of the CEO's dynamic schedule and will demonstrate the ability to anticipate needs. The Executive Assistant will ensure the smooth and efficient operation of the executive suite and will oversee the work of three staff. They will draft routine communications on behalf of the CEO and respond to routine correspondence in a professional manner. A writing sample will be requested. Required Skills and Abilities 1. Excellent organizational, interpersonal, and verbal and written communication skills. Demonstrated ability to interact professionally with all levels of faculty, administrators and staff. Ability to draft routine communications on behalf of the Dean and to respond to routine correspondence in a professional manner. A writing sample will be requested. 2. Excellent computer skills, demonstrated exceptional facility with word processing, spreadsheets, calendaring and email software. Ability to learn new applications and platforms. Demonstrated exceptional ability with Microsoft Word, Excel, Outlook Suite, and Box. 3. Ability to plan, organize, and manage a large volume of work and many different administrative tasks in a complex, fast-paced environment. Ability to engage in several tasks at the same time and ability to tolerate frequent interruptions in any one task and still execute it in a reasonable time frame. 4. Sensitivity to and ability to effectively maintain confidentiality of information and materials. Ability to work independently and under pressure. Mature judgment when handling sensitive issues. Ability to prioritize, anticipate problems and proactively solve problems. 5. Ability to relate comfortably and knowledgeably to a wide range of individuals. Strong service orientation. Strong attention to detail and accuracy. Preferred Education, Experience and Skills Yale University experience or other large and complex academic institution. Knowledge of Yale University faculty policies and procedures. Knowledge of Yale systems. Supervisory experience. Familiarity with Workday financial and administrative systems, Yale Message.</p> <p>Principal Responsibilities</p> <ol> <li>Prepares and manages a high volume of correspondence, reports and documents. 2. Supervises a secretary/receptionist and assigns work on behalf of Executive Leadership and other professional staff in the office of Executive Leadership. Serves as office manager, oversees and coordinates all clerical and facilities needs. 3. Screens, directs and responds to all inquiries or correspondence by obtaining and furnishing information. 4. Provides appropriate information when necessary during periods of Executive Leadership's unavailability. 5. Oversees the organization and coordination of meetings, conferences, events, travel, etc. 6. Manages and monitors technology needs, conducts inventory and assesses system requirements 7. Assists in reviewing and implements University and departmental policies as they pertain to the administrative functions. 8. Serves as primary contact between the Executive Leadership's office and other offices and staff and faculty. 9. Implements and maintains complex office systems. 10. Manages complex schedule and calendar for Executive Leadership and the office. 11. Arranges and prepares agenda/materials for meetings, conferences, events, etc. 12. Prepares and collects documents and materials for meetings. 13. Interacts with staff at all organizational levels to gather information and/or provide requested information. 14. Oversees on boarding activities for new staff members. Supports recruiting and other related efforts. 15. May perform other duties as assigned. Required Education and Experience Bachelor's degree in business administration or related field and five years of related experience to include three years of supervisory experience or the equivalent combination of education and experience. </li></ol> <p>Background Check Requirements</p> <p>All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.</p> <p>Health Requirements</p> <p>Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.</p> <p>Posting Disclaimer</p> <p>Salary offers are determined by a candidate's qualifications, experience, skills, and education in relation to the position requirements, along with the role's grade profile and current internal and external market conditions.</p> <p>The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.</p> <p>The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.</p> <p>Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).</p> <p>Note</p> <p>Yale University is a tobacco-free campus.</p>