<p>City Clerk Department (Vital Statistics)Duties and Responsibilities</p> <ul> <li>Typing, filing, computer entry, customer telephone and in-person inquiries, copying, faxing, Notary Public (if applicable) </li><li>Excel and Microsoft Word Programs </li><li>Record keeping of dog licenses in Munis </li><li>Yearly update criteria and reporting in Munis for correct information as it pertains to Veterinarians, </li><li>Kennels, City of Quincy Dog Officer, and pet owners </li><li>Maintain vital records in VIP and MAVRIC as it pertains to births, deaths, and marriages; partner with medical examiners, funeral homes, and Commonwealth Vital Records Department to process corrections on records as needed Assist the public with the following procedures: dog licensing, marriage applications, schedule and prepare marriages for the Clerk and Assistant Clerk, genealogy research, birth, death and marriage records, seaworm and clam digging permits, and Business Certificates </li><li>Maintain City Clerk's calendar, as requested </li><li>Record and retain records of all contracts for the City of Quincy received from Purchasing Dept. </li><li>Keep accurate and timely weekly cash sheet and report to the City Treasurer </li><li>Maintain vital records and statistics of birth, death and marriage records that occur in Quincy from the 1700's to the present </li><li>Obtain and prepare (certify) vital records requested at the customer counter, on-line, and via USPS mail </li><li>Time stamp and facilitate posting of agendas and notices (OML) </li><li>Keeper of zoning and planning decisions, related appeals, and timing for certification </li><li>Facilitate canning permits </li><li>Backup support to Election Department, as needed </li></ul> <p>Qualifications and Entrance Requirements</p> <ul> <li>High school graduate </li><li>Effective communication skills and demonstrated ability to work with a diverse public population </li><li>Knowledge of standard office equipment and computers, with ability to interact with the public on the department web site </li><li>Team player with ability to work independently in a dynamic setting with several co-workers </li><li>Massachusetts Driver's License required </li></ul> <p>Remarks</p> <ul> <li>Quincy Public Employees Association position. </li><li>Salary determined through QPEA Collective Bargaining Agreement. </li><li>Position is 35 hours per week (8:30 a.m. to 4:30 p.m.) with potential for overtime. </li><li>The City of Quincy is an EO/AA Employer. </li></ul> <p>Applying for the PositionTo apply for the position, please visit the Submitting an Application for Employment Page. On the page you will find the City of Quincy Employment Application as well as directions on how to submit the application both via mail and electronically.</p> <p>Published: December 12, 2025 at 10:09:17 AM</p>