<ul> <li>HR Admin Duties </li><li>Assist HR Manager with clerical duties and employee events </li><li>Assist with ADP HRIS administration and JDE Edwards administration </li><li>Scheduling interviews </li><li>Payroll related functions including timecard approval </li><li>File preparation and maintenance </li></ul> <p>Position Summary:</p> <p>Responsible for invoicing, title work, payroll processing, timecard approval, and administrative functions in the Human Resources Departments.</p> <p>Essential Functions of the Job:</p> <ul> <li> <p>Invoicing</p> </li><li> <p>Truck Invoices - Enter truck invoices in JDE after Exworks emails are received or after truck is delivered if no Exworks</p> </li><li> <p>Rental Invoices</p> </li><li> <p>Some parts invoices</p> </li><li> <p>Sending and receiving customer signed paperwork required for revenue recognition and completing a sale of a motor vehicle</p> </li><li> <p>Warranty Registration</p> </li><li> <p>Chassis Warranties - Once new chassis are sold and delivered, ensure all customer information is promptly received and forwarded to the appropriate dealer to initiate factory warranties.</p> </li><li> <p>Maintain iCone end user info as well as additional serialized components as needed</p> </li><li> <p>MSO/Titles</p> </li><li> <p>Keep track of MSO's/titles for every truck</p> </li><li> <p>For used trucks, transfer all titles into Royal's name</p> </li><li> <p>After trucks are sold and paid for, complete MSO's/titles and send to customer and/or state</p> </li><li> <p>2nd Stage Certificates</p> </li><li> <p>Print out 2nd Stage Certificates for all new vehicles</p> </li><li> <p>After sold - complete and sent to customer and/or state with MSO</p> </li><li> <p>License Plates</p> </li><li> <p>Keep track of plates and order more when supply is low</p> </li><li> <p>Ensure customers have submitted all necessary paperwork before processing any plates</p> </li><li> <p>Process metal plates for PA customers and send paperwork to state along with MSO/title</p> </li><li> <p>Process cardboard plates for out of state customers and send to state along with copies of MSO/title</p> </li><li> <p>Maintain paperwork that has been sent to state</p> </li><li> <p>Chassis</p> </li><li> <p>Ensure that detailed information regarding the chassis is accurately maintained.</p> </li><li> <p>Request Chassis invoices and send out payment requests (New chassis)</p> </li><li> <p>Ensure comprehensive documentation of all chassis dealer paperwork and maintain effective communication with dealers.</p> </li><li> <p>Maintain and handle Customer Supplied Chassis (Upfits) in JDE system</p> </li><li> <p>Company Licenses and Registration</p> </li><li> <p>Handle and maintain all paperwork for New Jersey Certifications Invoices</p> </li><li> <p>Dealer/sales Licenses- Renew before expiration (Every 2 years)</p> </li><li> <p>Order any new sales licenses determined by company</p> </li><li> <p>Rental Registrations - Keep track of rental registrations and renew as needed</p> </li><li> <p>Commission Reports - Complete commission reports for all salespeople for trucks sold each month</p> </li></ul>