<p>Position Information</p> <p>Position Number 006766 Position Title Secretary V - 006766 Division Academic Affairs Department 410500 - Occupational Therapy Minimum Qualifications</p> <p>High school diploma or equivalent and four years of progressively responsible secretarial experience. An equivalent combination of education or experience may be considered.</p> <p>Preferred Qualifications Job Description Summary</p> <p>The University of South Alabama's Occupational Therapy department is seeking to hire a Secretary V. Interested candidates should apply to be considered.</p> <p>Essential Functions</p> <p>These are the job duties required of the position.</p> <p>Essential Functions</p> <ul> <li>Provides secretarial support for the Chair. </li><li>Prepares correspondence, course materials, reports, brochures, and other documents using a PC. </li><li>Utilizes Events Management Software (EMS) for room reservations. </li><li>Assists in the student application process by pulling information from the Occupational Therapist Centralized Application Service (OTCAS) website and preparing a spreadsheet for committee review. </li><li>Maintains department files and database. </li><li>Takes minutes at meetings and prepares for final distribution. </li><li>Answers telephones and direct calls. </li><li>Greets and routes visitors. </li><li>Receives and distributes department mail. </li><li>Prepares travel reimbursement forms and purchase orders. </li><li>Advises students regarding enrollment policies and procedures. </li><li>Orders equipment and supplies. </li><li>Prepares requisition and purchase orders. </li><li>Utilizes Banner Finance and Student Records Systems to access departmental and student information. </li><li>Supervises student assistants to include assigning duties and checking work. </li><li>Ensures office coverage as needed. </li><li>Handles parking passes for department guests. </li><li>Regular and prompt attendance. </li><li>Ability to work schedule as defined and overtime as required. </li><li>Related duties as required. </li></ul> <p>Posting Information</p> <p>Number of Vacancies 1 Position End Date (if temporary) Job Open Date 02/22/2025 Job Close Date Open Until Filled Yes Special Instructions to Applicants Working Days Monday - Friday Working Hours 8:00 a.m. - 5:00 p.m. Job Location Main Campus Full-time or Part-Time Full Time Regular or Temporary Regular</p>