<p>Site: Mass General Brigham Home Care, Inc.</p> <p>Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.</p> <p>This position will work 8am - 4:30pm, M -F at Newton Wellesley Hospital.</p> <p>Under the direction of the Administrative Manager, the position is an integral member of our multi-disciplinary team. Not only do they work in close collaboration with the nurses, providers, and managers, but they also serve as the liaison between various internal groups/departments/external resources and work directly with patients and families to coordinate screening, consent, and enrollment into the Home Hospital Service. Administrative support responsibilities include tracking referrals, admissions, document management, communicating all aspects of the workflow status, promoting an ongoing culture of collaboration and efficiency throughout the patient intake process, scheduling, collection of patient supplies and equipment, and other tasks/projects as assigned.</p> <p>This is a unique opportunity to work autonomously supporting the Hospital - Home Hospital Service, while also functioning as part of the newer, larger Mass General Brigham Home Hospital team supporting entities across our system. As foundational hires, our Administrative Coordinators will be helping us build this function out and define what this model will look like future-state!</p> <p>Are you ready to join our team and help us advance home health?</p> <p>Job Summary</p> <p>Summary of Position</p> <p>Working in close collaboration with the Healthcare at Home charge nurses, providers and administrative manager, the Operations Coordinator is an integral member of a multi-disciplinary team that works closely with management and clinical staff. Under the direction of the Operations Manager, this role coordinates and communicates all activities within the Home Hospital. The Coordinator will work directly with patients and families to coordinate screening, consent and enrollment into the Home Hospital Service, a novel program designed to treat acutely ill patients in their homes. Additionally, the role includes tracking referrals, admissions, document management, communicating all aspects of the workflow status, and promoting an ongoing culture of collaboration and efficiency throughout the patient intake process. This role also supports scheduling, collection of patient supplies and equipment, and other administrative functions as assigned.</p> <p>This individual will be expected to possess and/or develop an in-depth working knowledge of Healthcare at Home and Home Hospital specifically to drive value for patients and the organization.</p> <p>Qualifications</p> <p>Responsibilities</p> <ul> <li>Serves as a liaison between various internal groups/departments and/or external resources as directed </li><li>Facilitates patient screening and enrollment into the home hospital program, as well as coordinates transfers of new patients </li><li>Serves as administrative on-site coordinator for operational Home Hospital functions, including collection and organization of patient supplies, pharmaceuticals and equipment, scheduling of admissions and ensuring timely patient transport, and scheduling patient admission and future provider appointments </li><li>Assists in arranging vendor support at intake for patients, such as home health aides, meal delivery, infusion services, etc. </li><li>Daily census reporting and tracking of patient census metrics </li><li>Conducts criteria screening of patients, safety screening and surveys, and assists with consenting patients into Home Hospital </li><li>Coordinates operations and all efforts across the Home Hospital portfolio and ensures that performance is aligned and communicated to all key stakeholders </li><li>Ensures compliance with all regulatory, compliance, quality and patient safety goals and standards </li><li>Support supply chain and materials management functions, including organizing supplies, checking supply par levels in storage rooms, ordering and coordinating supply kits for admission into Home Hospital </li><li>Coordinates with other site administrative managers and the broader Home Hospital team </li><li>Assists with onboarding support staff </li><li>Ad hoc administrative requests as needed </li></ul> <p>Skills/Competencies</p> <ul> <li>Effectiveness at establishing and managing multiple large-scale, multi-faceted projects simultaneously that require interdepartmental and multi-institutional cooperation </li><li>Experience working with physician, nursing and administrative leaders in a hospital </li><li>Excellent communication and interpersonal skills </li><li>Analytical and detail oriented with strong problem-solving skills </li><li>Ability to influence and drive tasks to completion </li><li>Highly organized, able to manage multiple projects at one time </li><li>Self-starter, proactive, comfort with ambiguity </li><li>Ability to determine, delegate, and prioritize tasks needed </li><li>Answers and responds to Home Hospital service-related calls within an appropriate timeframe. </li><li>Ability to independently develop and implement projects with minimal supervision and prioritize the same to adhere to timelines and deadlines </li><li>Highly flexible and ability to adapt to change quickly </li><li>Capable of thriving in a fast-paced environment and able to work well under pressure </li><li>Possesses intermediate proficiency in Microsoft Windows Office Suite (Excel, Access, OneNote, PowerPoint) </li><li>Experience with desktop and mobile videoconferencing and collaboration platforms </li><li>Must handle sensitive and confidential information with discretion </li><li></li></ul> <p>Education</p> <p>High School Diploma or Equivalent required and Associate's Degree Related Field of Study preferred</p> <p>Can this role accept experience in lieu of a degree?</p> <p>Yes</p> <p>Experience</p> <p>Experience in an administrative or operational support role, preferably in a healthcare or hospital setting 2-3 years required</p> <p>Knowledge, Skills and Abilities</p> <ul> <li>Strong organizational and time management skills with attention to detail. </li><li>Strong interpersonal skills and the ability to work with teams with varied experiences and viewpoints </li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software. </li><li>Ability to handle multiple tasks simultaneously and prioritize effectively. </li><li>Basic understanding of hospital operations and regulatory requirements is a plus. </li></ul> <p>Additional Job Details (if applicable)</p> <p>Remote Type</p> <p>Onsite</p> <p>Work Location</p> <p>2014 Washington Street</p> <p>Scheduled Weekly Hours</p> <p>40</p> <p>Employee Type</p> <p>Regular</p> <p>Work Shift</p> <p>Day (United States of America)</p> <p>EEO Statement:</p> <p>Mass General Brigham Home Care, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.</p> <p>Mass General Brigham Competency Framework</p> <p>At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.</p>