<p>Overview</p> <p>Kimley-Horn has a rewarding and challenging opportunity for an Administrative Assistant to join our Marketing department in our Philadelphia Center City office.</p> <p>Responsibilities</p> <p>Kimley-Horn has a rewarding and challenging opportunity for a Administrative Assistant with our Philadelphia Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment.</p> <ul> <li>Review and distribute project opportunities/advertisements (RFQs) to marketing leadership </li><li>Maintain general marketing inbox </li><li>Prepare expense reports and book travel </li><li>Responsible for day-to-day production of proposals, leave behinds, reports, etc. </li><li>Support conference and event planning efforts </li><li>Assist project managers and marketing coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals </li><li>Help with a wide range of research tasks to assist marketing managers/leaders on various efforts </li><li>Update and maintain project, employee, and client data in Vision (marketing database) </li><li>Print and bind large, technical documents </li><li>Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons </li><li>Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the marketing coordinator </li><li>Coordinate conference rooms/meetings/staff calendars </li><li>Coordinate and arrange FedEx and courier delivery services </li><li>Track and report recently won projects </li><li>Additional duties as assigned </li></ul> <p>Qualifications</p> <p>Basic Qualifications:</p> <ul> <li>Minimum of 2 years' experience in a professional office environment </li><li>Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint </li><li>Detail-oriented </li><li>Strong organizational skills and multi-tasking abilities </li><li>Ability to work under tight deadlines and handle multiple assignments concurrently </li><li>Positive attitude/support mentality </li><li>Team player </li></ul> <p>Desired Qualifications:</p> <ul> <li>A/E/C (Architecture/Engineering/Construction) industry knowledge or experience </li></ul> <p>Responsibilities Kimley-Horn has a rewarding and challenging opportunity for a Administrative Assistant with our Philadelphia Marketing team. The ideal candidate will be proactive, detail-oriented, and have strong organizational skills while displaying the ability to work in a fast-paced environment. - Review and distribute project opportunities/advertisements (RFQs) to marketing leadership - Maintain general marketing inbox - Prepare expense reports and book travel - Responsible for day-to-day production of proposals, leave behinds, reports, etc. - Support conference and event planning efforts - Assist project managers and marketing coordinators on a variety of assignments, including gathering resume information and project experience, assisting with complex forms, and gathering/compiling additional materials necessary for marketing proposals - Help with a wide range of research tasks to assist marketing managers/leaders on various efforts - Update and maintain project, employee, and client data in Vision (marketing database) - Print and bind large, technical documents - Coordinate and arrange meals for special events, rehearsal meetings, presentations, projects, and department luncheons - Assist in gathering information from subconsultants and perform some subconsultant coordination duties as directed by the marketing coordinator - Coordinate conference rooms/meetings/staff calendars - Coordinate and arrange FedEx and courier delivery services - Track and report recently won projects - Additional duties as assigned</p>