<p>Position Type:</p> <p>Office Support Staff/Campus Secretary</p> <p>Date Posted:</p> <p>12/11/2025</p> <p>Location:</p> <p>Connally Junior High</p> <p>Date Available:</p> <p>2025-2026</p> <p>&nbsp&nbspAdditional Information: Show/Hide</p> <p>Job Title: Secretary to Principal Exemption Status/Test: Nonexempt</p> <p>Reports to: Principal Date Revised: 8/27/2020</p> <p>Dept./School: Assigned Campus</p> <p>Primary Purpose:</p> <p>Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff.</p> <p>Qualifications:</p> <p>Education/Certification:</p> <p>High school diploma or GED</p> <p>Special Knowledge/Skills:</p> <p>Proficient keyboarding and file maintenance skills</p> <p>Effective organizational, communication, and interpersonal skills</p> <p>Ability to use personal computer and software to develop spreadsheets, databases, and do word processing</p> <p>Knowledge of basic accounting principles</p> <p>Ability to use multi-line phone system</p> <p>Abiltity to meet established deadlines</p> <p>Ability to maintain accurate and auditable records</p> <p>Ability to follow verbal and written instructions</p> <p>Ability to perform a variety of tasks often changing assignment on short notice</p> <p>Experience:</p> <p>Four years' secretarial experience</p> <p>Major Responsibilities and Duties:</p> <p>Records, Reports, and Correspondence</p> <ul> <li>Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested. </li><li>Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines. </li><li>Maintain school calendar of events. </li><li>Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures. </li></ul> <p>Reception and Phones</p> <ul> <li>Receive incoming calls, take reliable messages, and route to appropriate staff. </li><li>Assist students, teachers, and parents as needed. </li><li>Schedule meetings and appointments and maintain calendar for principal. </li></ul> <p>Accounting and Inventory</p> <ul> <li>Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity check register(s) and ledger(s). (This duty does not apply to the High School Secretary.) </li><li>Assist with campus budget preparation and maintain accurate records of expenditures. Prepare and process purchase orders and receive, store, and issue supplies and equipment. </li><li>Maintain inventory of fixed assets, equipment, and supplies. </li></ul> <p>Other</p> <ul> <li>Assist with planning, preparation, and setup of faculty meetings and campus activities. </li><li>Sort, distribute, or deliver mail and other documents. </li><li>Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence. </li><li>Maintain confidentiality. </li><li>Follow district safety protocols and emergency procedures. </li><li>Alternative methods of performing duties. </li></ul> <p>Supervisory Responsibilities:</p> <p>Monitor the work of campus secretaries and clerical aides.</p> <p>Mental Demands/Physical Demands/Environmental Factors:</p> <p>Tools/Equipment Used: Standard office equipment including personal computer and peripherals</p> <p>Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting</p> <p>Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching</p> <p>Lifting: Occasional light lifting and carrying (less than 15 pounds)</p> <p>Environment: May work prolonged or irregular hours</p> <p>Mental Demands: Work with frequent interruptions; maintain emotional control under stress</p> <p>This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.</p>