<p>Job Description:</p> <p>To Apply: Application</p> <p>Full Job Description: Job Description</p> <p>Job Title: Event Coordinator</p> <p>Reports To: Director of Communications</p> <p>Essential Functions:</p> <ul> <li>Coordinate details of events including conferences, Regional Teacher of the Year Reception and other large-scale events. </li><li>Develop and manage timelines in concert with program director(s). Oversee workflow and facilitate communications among internal departments to ensure event details are completed based upon event timeline. </li><li>Assist in development and maintenance of event budget; assist with food counts, additional contracted activities, etc.; keep program director(s) informed of key budgetary issues. </li><li>Collaborate with program director(s) to support planning and advisory functions, including meeting agendas and management, and work performed outside meetings through virtual collaborations, etc. </li><li>Support the "call for proposals" process using a central database to organize all details such as content, descriptions, presenter needs, handouts, AV needs, etc. for events and conferences. </li><li>Develop, in concert with program director(s), the overall master schedule and run-of-show documents guiding the preparation and execution of events. </li><li>Build and maintain business relationships with convention centers, hotels, corporations and local businesses for event facilities; assist with negotiation of contracts with facilities, outside services and presenters. </li><li>Assist with securing event sponsors, vendors (exhibitors), presenters and volunteers. </li><li>Coordinate exhibitor logistics and serve as the main contact for all event vendors. </li><li>Communicate with conference presenters, keynote speakers, staff on conference logistics and details. </li><li>Work with program director(s) and Communications Department to design and execute promotional materials, programs, signs and collateral pieces for assigned events. </li><li>Oversee the day of event details including room sets, AV needs, internal equipment required, food and beverage needs. Proactively handle logistics and arising issues; troubleshoot problems before, during and after an event. </li><li>Work with program director(s) on establishing criteria for event evaluation; conduct evaluation for each event; analyze and provide post reports. </li></ul> <p>Competencies, Knowledge, Skills, Abilities:</p> <ul> <li>Regular attendance is required to provide support to EducationPlus and the Communications, Learning, and other departments. </li><li>Possesses strong interpersonal skills, including the ability to listen, work in groups, communicate both verbally and non-verbally in a professional manner, negotiate with others and solve problems. </li><li>Strong project management skills required. Attention to detail including budgetary matters. </li><li>Requires movement about and within department area. </li><li>Reads and interprets correspondence, reports, contracts, etc. for administrative purposes. </li><li>Operates computer hardware for programming or applications; stays abreast of changes in technology and participates in necessary training to maintain appropriate level of skill necessary for efficiency in position. </li><li>Visually obtains information from computer monitor. </li><li>Develops information for written reports and correspondence to officials inside and outside the organization; possesses excellent writing and editing skills. </li><li>Possesses excellent oral communications skills </li><li>Ability to multitask with high attention to detail </li><li>Excellent organizational skills </li></ul> <p>Required Education/Experience/Certification/Licensures:</p> <p>Bachelor's degree</p> <p>Proficient with Microsoft Office Suite</p> <p>Excellent technology and database skills</p> <p>Marketing or Communications experience preferred</p> <p>Preferred Education/Experience/Certifications/Licensures:</p> <p>Conference and special events planning certification (preferred)</p> <p>You are navigating off of REAP site to the district's posting.</p> <p>OK</p>