<p>Summary:</p> <p>Reporting to the Clinical Nurse Manager for of Emergency Services Nursing Operations under general supervision from Administrative Operations Manager and according to established policies and procedures manages day to day/ week to week payroll operations for emergency services. Processes emergency department payroll utilizing computerized time and attendance system validating all worked and non-worked hours to assure accuracy. Performs a variety of complex clerical functions which requires the use of judgement and knowledge of the department?s systems and operations.</p> <p>Responsibilities:</p> <p>Time Card Management:</p> <p>? Collect review and verify employee timecards for accuracy and completeness</p> <p>? Ensure all time entries comply with Brown health policies labor laws and union contracts (IBT and UNAP)</p> <p>? Follow up with employees and managers to resolve missing or incorrect time entries</p> <p>? Correct and adjust timecard discrepancies prior to payroll processing deadlines</p> <p>? Monitor and maintain accurate records of PTO sick and holiday accrual and usage.</p> <p>Payroll Processing:</p> <p>? Enter and audit time data in the payroll system (Kronos Workday)</p> <p>? Maintains all clerical records required for UKG Dimensions.</p> <p>? Assist in bi-weekly or weekly payroll ensuring timely and accurate payment to employees</p> <p>? Reconcile hours worked overtime and other earnings/deductions before submission.</p> <p>Compliance & Reporting</p> <ul> <li>Ensure adherence to federal state and organizational payroll policies and procedures. </li><li>Maintain confidentiality of payroll data and employee information. </li><li>Generate and review payroll reports for accuracy trends and audit readiness. </li><li>Assist with internal and external audits related to payroll and timekeeping. </li></ul> <p>? Assists with cost containment by encouraging use of benefit time during periods of low census and/or low workload.</p> <p>Customer Service</p> <ul> <li>Serve as the point of contact for timekeeping and payroll inquiries from staff and supervisors. </li><li>Provide training and support to employees and managers on timecard systems and procedures. </li><li>Collaborate with HR and Finance teams on payroll-related issues. </li><li>Demonstrates flexibility and innovation to facilitate the changes required to improve operations enhance revenue effectiveness productivity responsiveness and other key indicators. </li></ul> <p>Continuous Improvement</p> <ul> <li>Identify and recommend process improvements for timekeeping and payroll accuracy. </li><li>Stay current on payroll regulations and timekeeping system updates. </li></ul> <p>? Exhibits effective decision-making skills.</p> <p>? Controls timely and appropriate flow of information throughout the department and the organization; keeps stakeholders informed.</p> <p>Other information:</p> <p>BASIC KNOWLEDGE:</p> <p>A level of knowledge generally obtained through completion of high school or General Equivalency Diploma.</p> <p>Ability to handle stressful situations and multiple demands in an effective manner and demonstrate organizational and problem-solving skills.</p> <p>Excellent communication and customer service skills</p> <p>Able to multi-task in order to perform a variety of complex clerical duties.</p> <p>Organizational skills to maintain departmental files records and statistical data.</p> <p>Familiarity with personal computer and mainframe-based system applications.</p> <p>Proficient typing and computer keyboard skills.</p> <p>Interpersonal skills to effectively interact with a variety of hospital personnel.</p> <p>Organizational and analytical ability to arrange schedule considering multiple criteria and priorities.</p> <p>EXPERIENCE:</p> <p>2-3 years job-related experience preferred to be familiar with most if not all departmental operations as well as the regulations associated with specialized functions.</p> <p>WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS:</p> <p>Fast-paced office environment with urgent conditions associated with addressing nursing department staffing schedule changes.</p> <p>Must be able to perform frequent fine motor skills.</p> <p>INDEPENDENT ACTION:</p> <p>Follows established policies and procedures under general supervision. Refers specific complex problems to the supervisor when clarification of departmental policies and procedures is required.</p> <p>SUPERVISORY RESPONSIBILITY:</p> <p>None.</p> <p>Brown University Health is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex national origin age ethnicity sexual orientation ancestry genetics gender identity or expression disability protected veteran or marital status. Brown University Health is a VEVRAA Federal Contractor.</p> <p>Location: Rhode Island Hospital USA:RI:Providence</p> <p>Work Type: Full Time</p> <p>Shift: Shift 1</p> <p>Union: Non-Union</p>