<p>Scheduled Hours</p> <p>37.5</p> <p>Position Summary</p> <p>The Administrative Coordinator plays a central role in supporting the Taylor Family Center for Student Success (TFCSS) by managing both daily office operations and the delivery of high-impact student programs. This is a dynamic, service-oriented position that ensures the smooth functioning of the Center while also helping to implement key initiatives, including the Center's signature programs and campus-wide events such as First-Generation Celebration Week. The Administrative Coordinator works closely with the TFCSS leadership team, staff, student workers, and campus partners to foster a welcoming, organized, and student-centered environment.</p> <p>This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities at once. It combines front-facing responsibilities with behind-the-scenes coordination, contributing to both the efficiency of the office and the success of student-focused programs.</p> <p>Job Description</p> <p>Primary Duties & Responsibilities:</p> <ul> <li> <p>Act as the primary point of contact for the Center by welcoming visitors, managing inquiries, and maintaining a professional, student-friendly reception area. Design and implement programming that fosters community, sense of belonging, and peer support throughout the academic year.</p> </li><li> <p>Coordinate room reservations, staff calendars, meetings, and events while providing general administrative assistance to ensure smooth daily operations.</p> </li><li> <p>Oversee office supplies, equipment, vendor relations, and support budget tracking, reimbursements, and purchasing to maintain efficient Center operations. Work alongside the Executive director to help track all center expenses and maintain detailed budget.</p> </li><li> <p>Plan and execute event logistics-including setup, catering, technology needs, and materials preparation-for Center initiatives such as First-Generation Celebration Week and End of Week Unwind.</p> </li><li> <p>Support event promotion through various communication channels, track attendance and feedback, and collaborate with staff and campus partners to align programming with center goals. Provide support and updates to our center website and social media accounts.</p> </li><li> <p>Assist in onboarding, scheduling, and supervising student workers and interns, ensuring effective task delegation and team support. Help to supervise one graduate assistant. Work with the executive director to ensure all HR processes are coordinated for the hiring of student staff.</p> </li><li> <p>Other duties as assigned</p> </li></ul> <p>Working Conditions:</p> <p>Job Location/Working Conditions</p> <ul> <li> <p>Normal office environment</p> </li><li> <p>Ability to travel to various on- and off-campus locations</p> </li></ul> <p>Physical Effort</p> <ul> <li> <p>Typically working at desk or table</p> </li><li> <p>Repetitive wrist, hand or finger movement</p> </li><li> <p>Occasional lifting (25 lbs or less)</p> </li></ul> <p>Equipment</p> <ul> <li>Office equipment </li></ul> <p>The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.</p> <p>Required Qualifications</p> <p>Education:</p> <p>High school diploma or equivalent high school certification or combination of education and/or experience.</p> <p>Certifications/Professional Licenses:</p> <p>No specific certification/professional license is required for this position.</p> <p>Work Experience:</p> <p>Administrative (2 Years)</p> <p>Skills:</p> <p>Not Applicable</p> <p>Driver's License:</p> <p>A driver's license is not required for this position.</p> <p>More About This Job</p> <p>WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.</p> <p>Preferred Qualifications</p> <p>Education:</p> <p>Bachelor's degree</p> <p>Certifications/Professional Licenses:</p> <p>No additional certification/professional licenses unless stated elsewhere in the job posting.</p> <p>Work Experience:</p> <p>No additional work experience unless stated elsewhere in the job posting.</p> <p>Skills:</p> <p>Computer Applications, Computer Literacy, Customer Service, Detail-Oriented, Event Planning, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing, Software Program</p> <p>Grade</p> <p>G07-H</p> <p>Salary Range</p> <p>$19.29 - $29.91 / Hourly</p> <p>The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.</p> <p>Questions</p> <p>For frequently asked questions about the application process, please refer to our External Applicant FAQ.</p> <p>Accommodation</p> <p>If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.</p> <p>All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.</p> <p>Pre-Employment Screening</p> <p>All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.</p> <p>Benefits Statement</p> <p>Personal</p> <ul> <li> <p>Up to 22 days of vacation, 10 recognized holidays, and sick time.</p> </li><li> <p>Competitive health insurance packages with priority appointments and lower copays/coinsurance.</p> </li><li> <p>Take advantage of our free Metro transit U-Pass for eligible employees.</p> </li><li> <p>WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.</p> </li></ul> <p>Wellness</p> <ul> <li>Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more! </li></ul> <p>Family</p> <ul> <li> <p>We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.</p> </li><li> <p>WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.</p> </li></ul> <p>For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/</p> <p>EEO Statement</p> <p>Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.</p>