<p>Colgate University has been recognized on the 2026 Most Promising Places to Work in Student Affairs list by The EDU Ledger and ACPA. This honor highlights Colgate's dedication to a positive work environment, focusing on family friendliness, salary and benefits, and professional growth.</p> <p>This position provides comprehensive administrative support for Residential Planning and Programs, Residential Life, and the Residential Commons.</p> <p>Accountabilities</p> <p>This Administrative Departmental Coordinator (ADC) is an integral member of the Office of Residential Life within the Dean of the College Division at Colgate. This position provides comprehensive administrative support for the Office of Residential Life, the Residential Commons and the AVP of Residential Planning and Programs. The ADC has the opportunity to contribute meaningfully to the student experience, to engage regularly with students, and to work in partnership with a talented group of professional and student staff. This position reports to the Director of Residential Life. Responsibilities include coordination and management of the daily operations of the office, in addition to needs specific to several operations and programs within the department.</p> <p>This position is scheduled to work 37.5 hours per week.</p> <p>Responsibilities include:</p> <ul> <li>Greet visitors and ensure reception area creates a welcoming environment; </li><li>Ensure efficient execution of administrative procedures and processes central to the functioning of the Office of Residential Life; </li><li>Respond in a timely manner to requests for information and refer to other resources as appropriate; </li><li>Ensure the Residential Life email account and voicemail account are managed efficiently and communications are responded to in a timely manner; </li><li>Respond to student, family, and supporter needs in a service-oriented and helpful manner; </li><li>Manage calendars as requested by supervisor; travel itineraries for staff; contacts and correspondence for department; </li><li>Manage receipt of, distribution, and tracking of residential keys; </li><li>Coordinate with vendors and service providers; </li><li>Assist with onboarding new employees; </li><li>Maintain adequate office supplies and other material required for the operation of the department, which may include researching services and pricing, processing quotes, creating PO's and requisitions and submitting for timely payment. </li><li>Maintain department records, research information, analyze data, prepare reports, edit and format documents and presentations, and produce standard reports; </li><li>Monitor departmental budgets and report status, variances, and potential issues to appropriate budget manager; </li><li>Execute building and/or room scheduling and service requests, as required; </li><li>Hire, train, and supervise student office staff; </li><li>Coordinate work and/or schedules of student or casual wage employees, as assigned, including processing web time entry. </li><li>Participate in department, Division, and University meetings and committees; </li><li>May be responsible for the timely and efficient execution of special projects, additional activities, committees and other work unique to the department, division or function, as assigned. </li></ul>