<p>JOB SUMMARY</p> <p>Provides overall executive administrative support to an executive and department while maintaining professionalism and a positive attitude in all situations. Responsible for handling confidential information, managing multiple complex calendars, organizing events and coordinating travel for all supported. Assists in building a strong team environment and establishes excellent working relationships inside and outside of the department.</p> <p>ESSENTIAL DUTIES & RESPONSIBILITIES</p> <ul> <li>Reports to a VP and prioritizes both the VP schedule and schedules for key members of department </li><li>Schedules appointments and keeps executive and department informed of meetings, events and matters of importance </li><li>Coordinates meetings, travel arrangements and other business-related functions </li><li>Prepares and assembles correspondence, reports, forms, and presentations on behalf of the VP and/or department </li><li>Uses critical thinking skills to anticipate and apply proactive solutions and follow-up on all assigned deliverables </li><li>Maintains department budget, processes third party vendor invoices for payment, coordinates periodic accruals for accounting purposes and prepares, reconciles expense reports </li><li>Uses critical thinking skills to anticipate and apply proactive solutions and follow-up on all assigned deliverables </li><li>May develop tools and materials to better support executive and department in handling administrative tasks </li><li>Opens, sorts and distributes incoming correspondence such as faxes, mail and email </li><li>Maintains executive and department files and retrieves documents, records and reports </li><li>Monitors, answers, screens and routes executive and department communications </li></ul> <p>REQUIREMENTS</p> <ul> <li>High school diploma or equivalent or relevant, equivalent experience and/or education </li><li>Minimum of five (5) years of responsible, executive administrative work experience </li><li>Highly proficient in all Microsoft applications </li><li>Strong organizational and follow-up skills </li><li>Excellent oral and written communication skills </li><li>Ability to apply critical thinking and make decisions quickly and efficiently with minimal supervision </li><li>Resourceful and takes initiative </li><li>Superior planning and time management skills </li><li>Strong attention to detail </li><li>Polished, positive and professional demeanor </li><li>Demonstrated ability to compile relevant information, analyze data and draw conclusions </li><li>Ability to communicate with individuals at all levels within and outside the Company </li><li>Ability to use standard office equipment </li><li>Ability to adjust schedule and/or work overtime when necessary </li><li>Ability to maintain a high level of confidentiality </li><li>Ability to handle multiple interruptions and adjustments to priorities throughout the day </li><li>Applicants must be authorized to work in the United States for any employer. ITC does not sponsor employment visas, such as H-1B or TN visas. </li></ul>