<p>Position Summary:</p> <p>The Administrative Assistant is responsible for providing administrative support and ensuring efficient office/program operations.</p> <p>Essential Functions:</p> <ul> <li>Creates and maintains spreadsheets and reports for tracking and reporting departmental information. </li><li>Creates, maintains and closes individuals' files in electronic records management systems. </li><li>Prepares, scans and files individuals' documents into electronic records management systems. </li><li>Orders and maintains adequate inventory of supplies, including but not limited to, medical supplies, paper products, office supplies, etc. </li><li>Provides professional communication for internal and external stakeholders and responds to inquiries in a timely manner. This may include written communications such as newsletters, program materials, correspondence, etc. </li><li>Provides administrative support for department, including but not limited to, scheduling meetings/appointments, and providing logistical and team support. May also perform check requests, mailings, filing, and other support activities. </li><li>Prepares and sends information for billing. This may include reviewing and verifying individuals' authorizations, monitoring/tracking services, and maintaining billing and attendance spreadsheets. </li><li>Greets visitors to the office/building and answers incoming phone calls. </li><li>Supports program quality, safety and compliance measures, performs general upkeep of office space, and may ensure building maintenance is performed as needed. </li></ul> <p>Position Competencies:</p> <ul> <li>Excellent interpersonal and communication skills to build relationships with a variety of stakeholders. </li><li>Excellent attention to detail with high-level organizational and multi-tasking skills that reflect the ability to perform and prioritize multiple tasks seamlessly. </li><li>Knowledge of office equipment, computer systems and intermediate-level knowledge of Microsoft Office suite. </li></ul> <p>Qualifications:</p> <ul> <li>Must have high school diploma or equivalent. </li><li>One year program or administrative experience required. </li><li>Must have knowledge of Microsoft Office suite including knowledge of Excel. </li></ul> <p>Additional Requirements:</p> <ul> <li>This position may travel locally as needed. </li><li>Must have current driver's license and proof of insurance. </li><li>Must complete and maintain all required trainings/certifications. </li><li>Must maintain confidential information in accordance with HIPAA regulations. </li></ul>