<p>Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.</p> <p>Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.</p> <p>Review Vacancy</p> <p>Date Posted 12/02/25</p> <p>Applications Due12/17/25</p> <p>Vacancy ID203876</p> <ul> <li>Basics </li><li>Schedule </li><li>Location </li><li>Job Specifics </li><li>How to Apply </li></ul> <p>NY HELPYes</p> <p>AgencyGeneral Services, Office of</p> <p>TitleAssistant Purchasing Agent (NY HELPS) - VID 203876</p> <p>Occupational CategoryClerical, Secretarial, Office Aide</p> <p>Salary GradeNS</p> <p>Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)</p> <p>Salary RangeFrom $50844 to $68630 Annually</p> <p>Employment Type Full-Time</p> <p>Appointment Type Contingent Permanent</p> <p>Jurisdictional Class Non-competitive Class</p> <p>Travel Percentage 0%</p> <p>Workweek Mon-Fri</p> <p>Hours Per Week 37.5</p> <p>Workday</p> <p>From 9 AM</p> <p>To 5 PM</p> <p>Flextime allowed? No</p> <p>Mandatory overtime? No</p> <p>Compressed workweek allowed? No</p> <p>Telecommuting allowed? Yes</p> <p>County Albany</p> <p>Street Address 1220 Washington Avenue</p> <p>City Albany</p> <p>StateNY</p> <p>Zip Code12226</p> <p>Duties Description The incumbent will work in the BSC Purchasing Unit and will review purchase order compliance with applicable rule and regulations and provide customer agency support to purchase a variety of supplies, materials, equipment, and services required to carry out their missions. Purchasing activities are governed by state contracts, open market buying procedures, the NYS Procurement Council, Office and the State Comptroller, and applicable regulations and guidelines related to minority and women-owned businesses. These duties will be carried out as outlined in the Standard Work Procedures (SWP), OGS Policies, and applicable NYS Laws, Rules, and Regulations. Duties typical of this position include, but are not limited to the following:</p> <ul> <li>Have a thorough knowledge of the Purchasing policies and procedures, with the ability to apply them. </li><li>Process Purchasing transactions in accordance with standard work and the service level agreement. </li><li>Conduct both written and telephone communications and prepare email correspondence to customers, vendors, program administrators and others regarding requesting information. </li><li>Resolve difficult processing errors, analyze data and resolves complex auditing problems related to various NYS business practices, including various audit functions and related processes. </li><li>Perform all duties with a "continuous improvement" mindset, offering ideas and solutions to coworkers. </li><li>Work collaboratively with manager and peers to improve the processes of the BSC. </li><li>Take a lead role in providing the best possible customer service while keeping the BSC's and the State of New York's needs in perspective. </li></ul> <p>Notes:</p> <ul> <li>There is no examination required for appointment to a NY HELPS position. Candidates hired via NY HELPS will be appointed on a permanent non-competitive basis and will begin a probationary period. </li></ul> <p>At a future date (within one year of permanent appointment), it is expected that NY HELPS employees will have their non-competitive employment status converted to competitive status, without having to take an exam. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.</p> <p>Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS)* and applicants must meet the following minimum qualifications to be considered for this position:</p> <p>This title includes a traineeship opportunity, and applicants will be appointed to the appropriate level based on their experience and education.</p> <p>Purchasing Agent Trainee level requirements:</p> <ul> <li>Purchasing Agent Trainee (equated to SG-13): Four years of purchasing experience which includes being responsible for the purchase of a wide variety of supplies, materials, equipment, and services. </li><li>Assistant Purchasing Agent, SG-14: Five years of purchasing experience which includes being responsible for the purchase of a wide variety of supplies, materials, equipment, and services. </li></ul> <p>Substitutions: An associate degree in a related field can substitute for two years of specialized experience; a bachelor's in a related field degree can substitute for four years of experience; a master's degree in a related field can substitute for five years of experience; and a doctorate in a related field can substitute for six years of experience.</p> <p>OR</p> <p>Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 11 or above and eligible for transfer under Section 70.1 of the Civil Service Law.</p> <p>Successful completion of a one-year traineeship leads to appointment as an Assistant Purchasing Agent, SG-14.</p> <p>NOTE: IN ORDER TO AWARD THE PROPER CREDIT FOR WORK EXPERIENCE, RESUMES MUST INCLUDE MONTH AND YEAR FOR START AND END DATES. IF ANY OF THIS EXPERIENCE IS LESS THAN FULL TIME YOU MUST INDICATE THE AVERAGE NUMBER OF HOURS WORKED PER WEEK.</p> <p>Additional Comments The Office of General Services (OGS) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants from all communities to apply.</p> <p>For a full version of OGS's EEO/AA statement and benefits joining Team #OneOGS, please visit http://www.ogs.ny.gov/employment.</p> <p>NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines.</p> <p>Some positions may require additional credentials or a background check to verify your identity.</p> <p>Name Human Resources/SP</p> <p>Telephone 518-473-5282</p> <p>Fax 518-486-1631</p> <p>Email Address HRresumes@ogs.ny.gov</p> <p>Address</p> <p>Street NYS Office of General Services, HRM</p> <p>31st Floor Corning Tower, Empire State Plaza</p> <p>City Albany</p> <p>State NY</p> <p>Zip Code 12242</p> <p>Notes on ApplyingPlease submit a resume and cover letter to HRresumes@ogs.ny.gov detailing how you meet the minimum qualifications along with the month/year and, if less than full time, the average hours worked per week for each position listed. Indicate the Position Title & Vacancy ID number of each position you are applying to.</p>