<p>Description</p> <p>The Hennepin County Elections department is responsible for the administration and supervision of all federal, state, and local elections in the county and 800,000 registered voters. Hennepin County's Elections Department is seeking an Elections Specialist - Absentee Mail. This position will be responsible for managing broad administrative tasks supporting the absentee voting by mail program area, including for international and military voters covered by the Uniformed and Overseas Citizens Voting Act (UOCAVA), and overall operations for the program area and department.</p> <p>Current Hennepin County employees who refer a candidate hired into an open competitive position may be eligible for a $500 referral bonus. For more information visit employee referral program.</p> <p>Find us here at upcoming career fairs!</p> <p>Location and hours:</p> <p>This position is hybrid and will be performed both on-site at 625 4thAvenue South, Minneapolis, MN 55487, and remote as job duties require. Work hours will be Monday through Friday, between 8 a.m. - 4:30 p.m. and are subject to change based on business need. While this position is designated as hybrid, based on current requirements hires must reside in or relocate to Minnesota or Wisconsin.</p> <p>New Employee Orientation (NEO) for all new benefit-earning employees is in-person in downtown Minneapolis. Details about NEO will be provided upon hire.</p> <p>About the position type:</p> <p>This is a full-time, benefit earning position.</p> <p>This position is internally classified as an Administrative Assistant, Intermediate.</p> <p>Click here to view the job classification specification.</p> <p>In this position you will:</p> <ul> <li>Oversee and coordinate absentee voting for international and military voters covered by the Uniformed and Overseas Absentee Voting Act (UOCAVA). </li><li>Supervise and give work direction to the absentee mail seasonal staff. </li><li>Operate and troubleshoot equipment for preparing and mailing absentee ballots to voters. </li><li>Assist with training and supervision of the central count process for accepted absentee ballots. </li><li>Represent the department when working with key Hennepin County business lines, state and local elections partners, and outside organizations on issues related to absentee by mail voting. </li><li>Develop, revise, and deliver specialized training related to absentee by mail to program area staff, city clerks, and school district clerks. </li><li>Analyze training effectiveness against measurable standards by which performance can be evaluated. Provide follow up individual or group retraining, as needed. </li><li>Develop and implement procedures for absentee mail program work such as processing absentee ballot requests, mailing absentee ballots, accepting and rejecting returned ballots, processing and counting accepted absentee ballots, special absentee requests for Uniformed and Overseas Absentee Voting Act (UOCAVA) and Safe at Home voters. </li><li>Assist local and state election partners in resolving customer complaints. Assist internal department customer service staff with resolving customer complaints, or directly resolve complaints, if required. As needed, refer complaints to the program manager. </li><li>Participate in multijurisdictional initiatives, committees or task forces as a subject matter expert and a representative of the department. </li><li>Perform additional duties that may include voter registration, candidate filing, in-person absentee, customer service, clerk training, and voting equipment support. </li></ul> <p>Need to have:</p> <ul> <li>One of the following: </li><li>Six years or more of experience in general administrative work relating to the management of departmental/organizational operations or in a specialty area appropriate to the position. General administrative work is defined as the administration and/or management of programs, policies, and/or budgets. </li><li>Bachelor's degree or higher in public administration, business administration, or other field appropriate to the position and two years or more of experience in general administrative work relating to the management of departmental/organizational operations or in a specialty area appropriate to the position. General administrative work is defined as the administration and/or management of programs, policies, and/or budgets. </li></ul> <p>Nice to have:</p> <ul> <li> <p>Experience:</p> </li><li> <p>Administering elections in Minnesota.</p> </li><li> <p>Giving work direction.</p> </li><li> <p>Working with a statewide voter registration system (SVRS).</p> </li><li> <p>Administering Uniformed and Overseas Absentee Voting Act (UOCAVA) voting.</p> </li><li> <p>Ability to:</p> </li><li> <p>Manage multiple complex tasks with hard deadlines.</p> </li><li> <p>Lead complex projects.</p> </li><li> <p>Knowledge of:</p> </li><li> <p>Minnesota and federal election law.</p> </li><li> <p>Minnesota Statewide Voter Registration System (SVRS).</p> </li><li> <p>Microsoft Office suite.</p> </li></ul> <p>About the department:</p> <p>Hennepin County Elections works with partners at the federal, state, and local level to provide voting services to over one million eligible county residents in over 400 polling places throughout the county. Program areas include voter registration, absentee voting, voter education and engagement, local election clerk training, voting technology, election day operations, results reporting and certification, recounts and audits, candidate filing, campaign finance reporting, violation investigations, and elections data stewardship.</p> <p>About Hennepin County:</p> <p>Hennepin is the largest county government organization in Minnesota. Our employees work every day to improve the health, safety and quality of life for our residents and communities. All of our jobs align with our mission to serve residents through transformative services that reduce disparities, eliminate inequities, and create opportunity for all and our vision of a community where all people are healthy, all people are valued, and all people thrive.</p> <p>Our employees receive a combination of competitive benefits and positive workplace culture not found at other organizations. This includes meaningful work that impacts our community, competitive pay, work-life balance, a variety of benefits and opportunities to grow. Learn more at The Bridge (login as Guest).</p> <p>Hennepin County envisions an organization where our commitment to diversity and the reduction of disparities is fundamental in providing excellent service to our community.</p> <p>Your future. Made here.</p> <p>This posting may be used to fill current and future vacancies.</p> <p>Watch this video for application best practices and tips.</p> <p>Invitations to interview will be based upon an assessment of education and experience. Final candidates may be required to complete a criminal background check.</p> <p>If you have any questions, please contact:</p> <p>Talent Acquisition division</p> <p>Hennepin County Human Resources department</p> <p>Submit a request at hennepin.us/ask-hr or 612-348-7855</p> <p>Why work here?</p> <p>Hennepin County embraces the Total Rewards philosophy. We want our employees to succeed - not only at work but as they move through life and its milestones. We offer advantages and opportunities others can't - including:</p> <ul> <li>Meaningful work </li><li>Public service </li><li>Competitive pay </li><li>Work-life balance </li><li>Generous benefits </li><li>Opportunities to grow </li><li>Commitment to your success </li></ul> <p>By working in public service, we are a part of something larger than ourselves. Together, we support those in need. We help people access information and services. We empower vibrant and diverse communities. We serve residents.</p> <p>Employee Benefits Summary</p> <p>Visit our benefits page to learn more: bridge.hennepin.us/eligibility.</p> <p>If you are a current Hennepin County employee please be aware that any change in job classification may affect your current benefits (such as a conversion from Vacation/Sick Leave to Paid Time Off and/or enrollment in a Health Care Saving Plan.) Information about the impact of job changes on benefits can be found here.</p> <p>01</p> <p>This position is hybrid and will be performed both on-site at 625 4thAvenue South, Minneapolis, MN 55487, and remote as job duties require. Work hours will be Monday through Friday, between 8 a.m. - 4:30 p.m. and are subject to change based on business need. While this position is designated as hybrid, based on current requirements hires must reside in or relocate to Minnesota or Wisconsin. New Employee Orientation (NEO) for all new benefit-earning employees is in-person in downtown Minneapolis. Details about NEO will be provided upon hire.</p> <p>Are you willing and able to meet these requirements?</p> <ul> <li>Yes </li><li>No </li></ul> <p>02</p> <p>How many full-time equivalent years in general administrative work related to the management of departmental/organizational operations or in a specialty area appropriate to the position do you have? Note: General administrative work is defined as the administration and/or management of programs, policies, and/or budgets</p> <ul> <li>I do not have this experience </li><li>Less than 2 years </li><li>2 years or more, but less than 6 years </li><li>6 years or more </li></ul> <p>03</p> <p>Describe your experience in general administrative work relating to the management of departmental/organizational operations or in a specialty area appropriate to the position, referencing jobs listed in your application/resume. If you do not have this experience, type "None" in the space provided.</p> <p>04</p> <p>Do you have a bachelor's degree or higher in public administration, business administration, or other field appropriate to the position?</p> <ul> <li>Yes </li><li>No </li></ul> <p>05</p> <p>Describe your education including area(s) of study, school(s) attended, and degree(s)/certification(s) earned. If you have not completed a degree/certificate, type "None" in the space provided.</p> <p>06</p> <p>How many years of experience do you have administering elections in Minnesota?</p> <ul> <li>I do not have this experience </li><li>Less than 1 year </li><li>1 year or more, but less than 2 years </li><li>2 years or more, but less than 3 years </li><li>3 years or more, but less than 4 years </li><li>4 years or more, but less than 5 years </li><li>5 years or more </li></ul> <p>07</p> <p>Describe your experience administering elections in Minnesota, referencing jobs listed in your application/resume. If you do not have this experience, type "None" in the space provided.</p> <p>08</p> <p>Do you have experience giving work direction?</p> <ul> <li>Yes </li><li>No </li></ul> <p>09</p> <p>Describe your experience giving work direction, referencing jobs listed in your application/resume. If you do not have this experience, type "None" in the space provided.</p> <p>10</p> <p>Do you have experience working with a statewide voter registration system (SVRS)?</p> <ul> <li>Yes </li><li>No </li></ul> <p>11</p> <p>Describe your experience working with a statewide voter registration system (SVRS), referencing jobs listed in your application/resume. If you do not have this experience, type "None" in the space provided.</p> <p>12</p> <p>Do you have experience administering Uniformed and Overseas Absentee Voting Act (UOCAVA) voting?</p> <ul> <li>Yes </li><li>No </li></ul> <p>13</p> <p>Describe your experience administering Uniformed and Overseas Absentee Voting Act (UOCAVA) voting, referencing jobs listed in your application/resume. If you do not have this experience, type "None" in the space provided.</p> <p>14</p> <p>Please choose the one recruitment source that best describes how you first learned about this job opening. Please review all possible choices before making your selection. Your response to this question helps us evaluate the effectiveness of our recruitment methods.</p> <ul> <li>College or university (job board, career services, or instructor) </li><li>Community or nonprofit organization (counselor, job board, etc.) </li><li>Employee or recruiter of Hennepin County (supervisor/manager, colleague, or Human Resources) </li><li>Friend or family member that is not a Hennepin County employee </li><li>Hennepin County job notification emails </li><li>Indeed.com </li><li>Job fair or networking event </li><li>LinkedIn </li><li>Print advertisement (flyer, postcard, billboard, transit ad, etc.) </li><li>Professional association (ASCE, APWA, ISACA, etc.) </li><li>Social media (Handshake, Facebook, X, Instagram, etc.) </li><li>hennepin.jobs or governmentjobs.com </li></ul> <p>15</p> <p>For the recruitment source selected above, please provide the specific name of the person, website, or media source.</p> <p>Required Question</p> <p>Employer Hennepin County</p> <p>Address Hennepin County Government Center</p> <p>300 South Sixth Street</p> <p>Minneapolis, Minnesota, 55487</p> <p>Phone 612-348-7855</p> <p>Website https://www.hennepin.us/jobs</p>