<p>WELCOME TO INDIANAPOLIS PUBLIC SCHOOLS!</p> <p>At IPS, we believe in the transformative power of education. We work collectively every day to prepare our students for success in the classroom and in life by providing equitable, high-quality educational experiences across our family of schools. IPS is a place to make an impact, grow your career, and ensure every student has access to a high quality education, all while earning a good living in a district on the move. While the work is challenging, it is deeply meaningful and impactful. We seek innovators and trailblazers who bring varying experiences and expertise and share our belief that every child deserves access to an exceptional education. As part of TeamIPS, you'll create lasting connections, find a sense of belonging, and feel supported to make a meaningful difference in students' lives.</p> <p>In return, no matter your role here, we expect a commitment to excellence and accountability. You'll be held to high standards. Resilience and passion are key-you must be adaptable, handling adversity with flexibility while putting students at the heart of everything you do. Ethical conduct, clear communication, and mutual respect are fundamental. Being a dependable, collaborative team player who builds meaningful relationships is essential.</p> <p>Together, we are Proving What's Possible by building a community where everyone belongs and each student has the opportunity to fulfill their potential.</p> <p>A Career in IPS Offers…</p> <p>Purpose and Impact:</p> <ul> <li>Essential Contributions: In every non-teaching and non-leadership role, your work directly supports the success of IPS students and schools. Whether you're maintaining facilities, providing student services, or managing administrative operations, you play a key part in ensuring an equitable and high-quality educational environment. </li><li>Belonging and Community: IPS is a place where every employee is valued. You'll join a supportive community that promotes respect, teamwork, and a shared commitment to serving students and families. </li></ul> <p>Professional and Personal Growth:</p> <ul> <li>Training and Development Opportunities: IPS offers a variety of training programs to help staff build new skills and grow professionally. This includes access to development opportunities for administrative, technical, and operational roles, as well as pathways to becoming a certified teacher. </li><li>Skill Enhancement: Whether you're new to your role or seeking to deepen your expertise, IPS provides resources and support for continuous improvement. </li></ul> <p>Comprehensive Compensation and Benefits:</p> <ul> <li>Fair Compensation: IPS ensures competitive wages and regularly reviews pay structures to maintain equity. </li><li>Extensive Benefits Package: Employees enjoy comprehensive health coverage, dental and vision plans, life insurance, disability insurance, and retirement plans. Additional financial benefits include flexible spending accounts and eligibility for federal loan forgiveness programs. </li></ul> <p>Work-Life Balance and Well-being:</p> <ul> <li>Generous Leave Policies: IPS offers vacation, personal, and sick leave, along with paid holidays. Twelve-month employees benefit from floating holidays, and unused personal leave rolls into the sick leave balance. </li><li>Wellness Programs: IPS prioritizes staff well-being with access to wellness initiatives, including health screenings and an employee assistance program for confidential support and counseling. </li></ul> <p>What We Expect:</p> <ul> <li>Professionalism and Reliability: Every role at IPS is vital to the district's success. We expect staff to demonstrate professionalism, dependability, and a commitment to providing excellent service to students, educators, and families. </li><li>Collaboration and Communication: IPS values teamwork. Working collaboratively with your colleagues ensures a supportive environment for all. Clear communication and mutual respect are key to maintaining this culture. </li><li>Flexibility and Problem-Solving: As a large, dynamic district, IPS needs staff who are adaptable and proactive in solving problems to meet the ever-changing needs of students and schools. </li></ul> <p>JOIN US!</p> <p>Indianapolis Public Schools is more than a workplace; it's a community where purpose, impact, and belonging come together to help Prove What's Possible - in your career and in your school. If you're ready to embrace challenges, strive for excellence, and make a meaningful impact, IPS is the place for you.</p> <p>SUMMARY OF OPPORTUNITY:</p> <p>The Systems Project Coordinator reports to the Director of Systems Project Management and is entrusted with supporting the project management team with the vital role of supporting and overseeing the execution of team projects from inception to completion. Working hand-in-hand with cross-functional teams ensuring each initiative is strategically aligned with overall business goals. Managing project timelines, allocating resources, and facilitating open communication among all stakeholders. Facilitating seamless coordination across departments, the Systems Project Coordinator helps drive project success and fosters a collaborative environment that supports the district's larger strategic objectives.</p> <p>WHAT YOU'LL DO:</p> <p>? Streamline team tasks: Collaborate with project leads to organize and manage daily activities, ensuring tasks are efficiently distributed and executed.</p> <p>? Administrative support: Handles scheduling, correspondence, and documentation for the special projects team, enabling smooth operations.</p> <p>? Project planning & monitoring: Develop or maintain project timelines, track progress, and provide regular updates to stakeholders.</p> <p>? Execution & coordination: Work with systems project and cross-functional teams to ensure milestones are met, resources are allocated properly, and any obstacles are proactively addressed.</p> <p>? Reporting & documentation: Compile data on project outcomes, prepare status reports, and maintain essential project records for management review.</p> <p>? Support Continuous Improvement: Contribute ideas for refining project management methodologies and enhancing team efficiency. Stay current on best practices and tools to help drive innovation and improved results.</p> <p>CORE DUTIES AND RESPONSIBILITIES:</p> <p>? Team collaboration: Prioritizes the collective success of the team, collaborating effectively with others to accomplish shared objectives. Is reliable, open to feedback, and willing to adapt their approach in service of the group's goals.</p> <p>? Project documentation: Keeping track of project progress, decisions, and changes.</p> <p>? Tracking and reporting progress: Monitoring the project's quality, costs, and progress. Field department support tickets.</p> <p>? Budgeting: Creating budgets and strategies to reduce expenses while maximizing quality.</p> <p>? Communicating with stakeholders: Keeping stakeholders informed of the project's status.</p> <p>? Managing project timelines: Ensuring the project and all related processes run smoothly.</p> <p>? Resource coordination: Allocating resources efficiently so the right people and materials are available when needed.</p> <p>? Procurement: Assist or oversee project procurement management.</p> <p>? Negotiating with contractors and suppliers: Working with contractors and suppliers as needed.</p> <p>? Preparing action plans: Working with the project manager to prepare action plans that include budgets, timeframes, and resources.</p> <p>? Thought partnership: engage in deeper-level thinking and dialogue to generate new insights, solve complex problems, and refine strategic directions.</p> <p>? Perform other related duties as assigned: Undertake any tasks or responsibilities that arise in the normal course of business, ensuring flexibility and responsiveness to evolving organizational needs.</p> <p>"DAY IN THE LIFE" OVERVIEW:</p> <p>On a regular day, as the Project Coordinator, you might:</p> <p>? Check email and project management tools: Review tasks based on updates and deadlines. Prioritize tasks based on urgency and overall project goals.</p> <p>? Daily team stand-up: Attend or Host (if needed) a brief meeting to gather status updates from each team member. Identify new action items, discuss roadblocks, and clarify responsibilities for the day. Reassign tasks if workloads are uneven or if a team member needs extra support.</p> <p>? Calendar & resource coordination: Schedule or confirm upcoming project-related meetings. Allocate resources (people, equipment, or budget items) where needed, ensuring no overlap or conflict.</p> <p>? Compile progress reports: Gather data on completed tasks, current milestones, and any variations from project timelines. Update documentation and project trackers so stakeholders have accurate information.</p> <p>? Stakeholder communication: Send out or respond to status reports, meeting agendas, and project updates. Engage with contractors or suppliers, relaying essential information or clarifications.</p> <p>? Administrative duties: Update project files, folders, and internal systems with relevant documentation. Process purchase orders, invoices, or other support documents as necessary.</p> <p>? Issue resolution: Proactively address any obstacles team members might be facing. If needed, escalate or collaborate with the project manager or senior leadership for timely solutions.</p> <p>? Cross-team meetings: Facilitate or attend scheduled project syncs, ensuring alignment between different departments (e.g., HR, Finance, Operations). Take notes on critical decisions or new action items that emerge.</p> <p>? Project planning & adjustments: Reassess timelines, budget constraints, and deliverables based on current information. Update project plans to reflect any changes in scope or schedule.</p> <p>? Vendor and contractor check-ins: Coordinate with external partners or suppliers to confirm delivery schedules, and project requirements, or negotiate terms. Document all communications to maintain transparency and accountability.</p> <p>? Team collaboration Sessions: Work with team members to refine workflows, schedules, or risk mitigation plans. Encourage open discussions around potential improvements or challenges.</p> <p>? Project monitoring: Track project KPIs or milestones to verify the team is meeting performance targets. Prepare any interim reports requested by the project manager or stakeholders.</p> <p>? Update project management systems: Record any changes in task status or deadlines. Log key outcomes from the day's meetings and ensure all relevant documentation is filed appropriately.</p> <p>? End-of-Day debriefs: Check-in informally with project leads or the project manager to review wins, outstanding issues, and tomorrow's priorities. Adjust task lists or schedules accordingly.</p> <p>? Planning: Send out meeting invites or agendas for the next morning's stand-up. Organize any project materials or data needed for upcoming discussions.</p> <p>WHAT YOU'll BRING: SKILLS AND MINDSETS:</p> <p>As an ideal candidate for this role, you will be able to achieve the following:</p> <p>? Team builder and collaborator: Team-focused, sharing information and seeking input for well-rounded decisions.</p> <p>? Project management: Proficient in the tenets of project management; customer service, and data management.</p> <p>? Organization and time management: Maintains superior organizational habits.Detailed-oriented and efficiently prioritizing competing demands to meet tight deadlines.</p> <p>? Strong Communication & Engagement: Exhibits excellent interpersonal skills, enabling effective collaboration and stakeholder engagement.Comfortable partnering with colleagues, providing clear, concise, and articulate information-both written and verbal. Is an active listener and versed in conflict resolution.</p> <p>? Adaptability and Continuous Learning: Growth mindset, remain flexible, adjusting to changing priorities while keeping the team aligned.</p> <p>? Strategic Mindset: analytical thinking, problem-solving, and data management. Able to align daily tasks, team needs, objectives, and overarching goals to drive strategic project plans.</p> <p>? Self-motivated & Detail-oriented: Displays initiative, attention to detail, proactive and resilient, and consistent follow-through to ensure project success. Meticulous about details ensuring nothing falls through the cracks.</p> <p>? Technology Proficiency: Utilize Google Drive, Microsoft Teams, Smartsheet, excel, Planner, and other data visualization tools.</p> <p>SUPERVISORY RESPONSIBILITIES:</p> <p>None</p> <p>EDUCATION, CERTIFICATION, AND LICENSURE REQUIREMENTS:</p> <p>? Preferred Education: Bachelor's degree in a business discipline, project management, communications, human resources, education, or another technical business administration field.</p> <p>? Project Management Experience: 3-4 years minimum of direct project management experience. Alternatively, 5 or more years of combined experience in project management or administrative support-where an equivalent blend of training and experience demonstrates the required knowledge and abilities-may be considered.</p> <p>? Certifications: PMP (Project Management Professional) or CSM (Certified ScrumMaster) is strongly preferred.</p> <p>FLSA CLASSIFICATION:</p> <p>Exempt</p> <p>ELIGIBILITY FOR REMOTE WORK:</p> <p>Remote work is eligible at the Supervisor's discretion</p> <p>PHYSICAL REQUIREMENTS:</p> <p>The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to individuals with disabilities to perform the essential functions.</p> <p>While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to sit; reach with hands and arms; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.</p> <p>EEOC STATEMENT:</p> <p>Indianapolis Public Schools, in accordance with its nondiscrimination policies, will not discriminate in its programs, facilities, or employment or educational opportunities on the basis of race, color, religion, creed, national origin or ancestry, sex, age, physical or mental disability, pregnancy, veteran or military status, genetic information, sexual orientation, gender identity or expression, marital status, familial status, domestic violence victim status, homelessness or any other legally recognized protected basis under federal, state or local laws, regulations, or ordinances. Indianapolis Public Schools does not tolerate any form of retaliation or bias-based intimidation, threat, or harassment that demeans individuals' dignity or interferes with their ability to learn or work.</p> <p>DISCLAIMER:</p> <p>Essential functions, as defined under the Americans with Disabilities Act, may include any of the above representative duties, knowledge, and skills. This job description is illustrative only, and is not a comprehensive list of all essential functions and duties performed by the occupant of this position. Factors such as regular and punctual attendance are not routinely listed in job descriptions, but are an essential function.</p> <p>https://myips.org/employment/employee-benefits-and-resources/</p>