<p>GENERAL SUMMARY</p> <p>Oversees operations of the Procurement/Accounts Payable Department and Procure-to-Pay process; conducts procurements of supplies and services; and troubleshoots accounts payable, procurement and contract issues.</p> <p>ESSENTIAL DUTIES & RESPONSIBILITIES</p> <p>The above position is illustrative of the tasks and responsibilities. It is not meant to be all -inclusive of every task or responsibility. The description does not constitute an employment agreement between the Springfield Public Schools and the employee and is subject to change by the Springfield Public Schools as the needs and requirements of the job change.</p> <ul> <li>Assists in preparing procurements for various district departments, which includes meeting with departments, ascertaining procurement needs, preparing bid specifications, performing cost analysis, preparing bid package, responding to vendor questions, creating addendums, and facilitating bid opening and evaluations. </li><li>Analyzes and aggregates like needs into one time procurements; and ensures procurements are conducted in accordance with rules, regulations and laws. </li><li>Manages and interfaces with the vendor responsible for the district's copy center; acts as liaison between school departments and copy center; troubleshoots issues that arise during operation; oversees district copier fleet; and manages project for mail improvement. Analyzes and approves AP Invoices for payment. </li><li>Monitors contracts, which includes finding new contracts from collaboratives, troubleshooting contract problems, recommending contracts to end users and filing paperwork for creation; and works with various departments to solve current, pending and future contract issues. </li><li>Manages, reviews and approves Accounts Payable invoice batches for payment; troubleshoots payment issues with vendors; and ensures vendor information is updated. </li><li>Coordinates purchases from the district's P-Card program. Manages and reconciles monthly purchase card statements, as well as enforces the district's travel policy. </li><li>Coordinates and manages the contract workflow and approval process, as well as maintains the database and associated reports. </li><li>Performs related duties of a similar nature and level as assigned. </li></ul> <p>MINIMUM JOB QUALIFICATIONS</p> <p>Education and Experience</p> <p>Bachelor's degree in Business or Public Administration, Accounting, Public Management, or related field required. Minimum 1-3 years experience, including experience conducting procurements.</p> <p>Appropriate education substitutions can be made.</p> <p>MCPPO Supplies and Services certification required within the first year.</p> <p>KNOWLEDGE, SKILLS, and ABILITIES</p> <ul> <li>Knowledge of Massachusetts 30B Procurement Laws </li><li>Knowledge of payment policies </li><li>Ability to relate to and interact with a non-traditional and diverse student and employee population </li><li>Ability to balance competing requirements and needs of client organizations </li><li>Ability to develop and write reports, policies, and correspondence </li><li>Ability to handle common inquiries or complaints </li><li>Ability to respond to questions from students, faculty, staff, and visitors </li><li>Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations </li><li>Ability to define problems, collect data, establish facts, and draw valid conclusions </li><li>Ability to interpret an extensive variety of data and instructions in written, oral, schedule, mathematical, or diagram form and deal with several abstract and concrete variables </li><li>Ability to perform mathematical computations such as addition, subtraction, multiplication, division. Calculate percent distributions, increase rates, and similar computations </li><li>Ability to use (or learn to use) computer software and systems applicable to the position; knowledge of MUNIS and Access highly desirable. </li><li>Ability to follow oral and written instructions and procedures </li><li>Ability to collect, organize, and interpret data and prepare accurate records </li><li>Ability to compare data from a variety of sources for accuracy and completeness </li><li>Ability to organize large volumes of detailed data and information </li><li>Ability to verify and maintain accuracy of detailed data and information, detect data errors </li><li>Ability to maintain well-organized materials, files, systems and tools </li><li>Ability to adapt to changes in work situations and priorities </li><li>Ability to reason/analyze; use logic to identify and resolve problems </li><li>Ability to evaluate, organize, and summarize data and information </li><li>Ability to make varied arithmetic computations rapidly and accurately </li><li>Ability to establish and maintain constructive and cooperative interpersonal relationships with staff, peers, supervisors, or managers in the work unit and other departments, as well as with staff of outside entities and other individuals, as applicable to the essential duties and responsibilities </li></ul> <p>CORE KNOWLEDGE, SKILLS, AND ABILITIES</p> <ul> <li>Skill in utilizing interpersonal skills to relate and interact with a diverse population </li><li>Skill in detail oriented planning and able to set priorities, objectives, and meet deadlines </li><li>Ability to provide positive and effective customer service </li><li>Ability to adapt to and accommodate new methods and procedures </li><li>Ability to work independently or as a member of a team </li><li>Ability to apply listening skills, work under pressure, address conflict and solve problems </li><li>Ability to read, analyze and interpret standard, policies, procedures and regulations </li><li>Ability to effectively present information using attention to detail and accuracy </li><li>Ability to exercise good judgment </li><li>Ability to operate standard office equipment, such as a computer keyboard, monitor, copies, scanners, and telephone </li><li>Ability to communicate effectively orally and in writing </li></ul> <p>PHYSICAL REQUIREMENTS</p> <p>Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects, including the human body.</p> <p>WORKING ENVIRONMENT</p> <p>This position requires employee be in an office or similar indoor environment.</p> <p>The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. The list is not all-inclusive and may be supplemented as necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <p>The Springfield Public School District (MA) is an Equal Opportunity Employer.</p> <p>"If you BELIEVE, we have a place for YOU on our team! Come work for us!"</p> <p>About our District</p> <p>Springfield Public Schools is a cultural gem in Western Massachusetts that is committed to providing a learning environment that opens the doors of infinite possibilities to our amazing students and staff. We strive to equip each of our approximately 24,000 students with learning experiences that enhance their knowledge and critical thinking skills. We are the 3rd largest district in Massachusetts. Our district has over 44 languages spoken and over 60 countries represented by both students and staff. We foster a positive and professional environment in our schools and worksites where people feel valued, respected, supported, seen and heard. Our students and staff share their ideas and perspectives, learning from and appreciating each other. We are a district that is committed to equity and excellence.</p> <p>Join a team that Empowers Educators</p> <p>In addition to offering competitive salaries and benefits, we provide numerous cutting-edge professional development opportunities for all staff. We let our data shape the professional development of the district, therefore, it is relevant and actionable. We support our teaching staff with mentors such as instructional leadership specialists and effective educator coaches to work with them throughout the year in lesson planning, data analysis and management. Our district offers career advancement opportunities and is invested in "Grow our Own" and educational pipeline programs. These programs help our staff achieve a college degree or lead to certification pathways.</p> <p>If there is something that you would like to know specifically about the position that you are applying for or assistance with matching your skills to a position, Carmen Molina-Figueroa will be happy to assist you at molinafigueroac@springfieldpublicschools.com.</p> <p>The Springfield Public Schools is committed to maintaining a work environment free from discrimination on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, genetic information, pregnancy or pregnancy related conditions, ancestry, age, disability, or military service, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose discrimination and harassment or who participate in an equal opportunity investigation. The Springfield Public Schools is committed to maintaining a learning environment free from discrimination on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, disability or homelessness.</p> <p>NONDISCRIMINATION EMPLOYMENT STATEMENT</p> <p>The Springfield Public Schools does not discriminate in employment on the basis of race, color, religion, national origin, sex, gender identity, sexual orientation, genetic information, pregnancy or pregnancy related conditions, ancestry, age, disability, veteran status, or marital status.</p> <p>NOTICE OF SEX NONDISCRIMINATION</p> <p>Springfield Public Schools does not discriminate on the basis of sex and prohibits sex discrimination, including sexual harassment, in any education program or activity that it operates, as required by Title IX and its regulations, including in admission and employment.</p> <p>Inquiries about Title IX may be referred to the Springfield Public Schools' Title IX Coordinator, titleix@springfieldpublicschools.com, the U.S. Department of Education's Office for Civil Rights at https://ocrcas.ed.gov/contact-ocr, or both.</p> <p>The Springfield Public Schools Title IX Coordinator is Katie O'Sullivan, Senior Administrator of Human Resources, 1550 Main Street, Springfield, MA 01103, 413-787-7100 ext. 55428, titleix@springfieldpublicschools.com.</p> <p>Springfield Public School's sex nondiscrimination policy and grievance procedures can be located on the Springfield Public Schools website, www.springfieldpublicschools.com/non-discrimination</p> <p>To report information about conduct that may constitute sex discrimination or make a complaint of sex discrimination under Title IX, please refer to titleix@springfieldpublicschools.com</p>