<p>Position Title:</p> <p>Office Technician II -Hourly</p> <p>Job Description:</p> <p>Working at the Salt Lake City Cemetery offers a unique opportunity to be part of one of the most historic and significant cemeteries in the region. Spanning 120 acres in the heart of the Avenues neighborhood, it is the largest municipally owned cemetery in the country. The expansive and tranquil setting provides not only a peaceful work environment but also a profound connection to the heritage of Salt Lake City and the state of Utah, dating back to 1847. Cemetery staff play an essential role in preserving and maintaining the final resting place of many notable individuals, including pioneers, government leaders, and influential citizens who have shaped both the city and the state.</p> <p>ABOUT THE POSITION:</p> <p>The part-time Office Technician assists in preserving the historical and operational records of the Salt Lake City Cemetery by supporting efforts to scan, digitize, and archive paper documents, maps, and burial records. This role also involves helping to organize and maintain electronic and physical files in accordance with records retention policies. Ideal for individuals with an interest in history or genealogy, the position includes data entry, research, and document handling tasks. The technician will also provide occasional support to full-time office staff in assisting with customer inquiries.</p> <p>TYPICAL DUTIES:</p> <ul> <li>Compiles and maintains record of departmental/divisional transactions and activities. Performs a variety of clerical duties utilizing knowledge of departmental systems, operational procedures and specialized office equipment. </li><li>Composes and types correspondence, technical reports and summary data. Performs any combination of routine posting, calculating, compiling of data and statistical computation. Analyzes and organizes information developed in order to prepare various reports and studies required by the department. Presents reports to professional and managerial staff in written form. </li><li>Answers phone and gives information to callers or researches information needed, and independently follows through on requests verbally or in writing. Responsible for interpretation of federal, state, city or departmental policies and relaying that information to the general public, department personnel and other city employees. </li><li>Receives and processes various types of applications, bids and requests for services; determines eligibility, responsiveness and compliance with required specifications. Documents and records decisions made. May meet with employees, contractors and members of the general public individually or in a group to explain policies, procedures and department decisions. </li><li>Provides technical and clerical support to departmental committees and boards. Transcribes minutes of the meetings, follows through on board assignments by providing details of projects or required actions to individual members. Prepares agendas, makes contact for required attendance, assembles board materials or packets of information as determined to be needed for accurate decisions by the board/committee. Posts and notifies the public of scheduled meetings and decisions made in accordance with state statutes and city policy. </li><li>Operates Computer in order to maintain, track and retrieve data. Determines computer format for reports and data collection. Catalogs, files and records data in accordance with departmental policies and procedures. </li><li>Performs all the duties of Office Tech I. May do mathematical calculations needed to assist division in developing project cost estimates and reviewing contractor bids. Prepares initial figures for project cost analysis and budget planning. </li><li>Performs other related technical duties and special projects as assigned. </li></ul> <p>MINIMUM QUALIFICATIONS:</p> <ul> <li>Graduation from high school or equivalency and four years' work experience as a secretary or in a related clerical position. Experience and training must include records management, research, data entry and retrieval from computer terminals, and the use of personal computers to do word processing or spreadsheets. Education and experience may be substituted one for the other on a year-for-year basis. </li><li>Ability to type 60 wpm net and/or proficiency in the use of computers for filing system, word processing and/or spreadsheets, depending on departmental requirements. Depending on department's needs, position may require demonstrated ability to take dictation, speed write and accurately record minutes of meetings in an efficient and satisfactory manner. </li><li>Ability to operate various standard office equipment and other specified technical equipment. </li><li>Must be well organized, meticulous and able to prioritize tasks. Must be able to develop and manage automated and complex filing systems. Knowledge of office procedures, Business English, proper correspondence formats, and letter and memoranda composition. </li><li>Considerable knowledge of divisional operations, departmental procedures and systems and related law and regulations. </li><li>Must possess good research and mathematical skills and be able to use calculators. </li><li>Ability and means to travel between office and other worksites or locations when necessary to collect or distribute information. </li></ul> <p>WORKING CONDITIONS:</p> <ul> <li>Light physical effort and usually comfortable working positions. Occasional exposure to disagreeable elements and unpleasant working conditions depending on special assignment. May be exposed to discomforts associated with constant monitoring of computer video display screens. </li><li>Intermittent exposure to stress as a result of human behavior and various responsibilities. </li></ul> <p>The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.</p> <p>POSITION TYPE</p> <p>Part-Time</p> <p>POSITION SALARY RANGE</p> <p>$ 18/hr - $ 22/hr</p> <p>DEPARTMENT</p> <p>Public Lands</p> <p>Full Time/Part Time:</p> <p>Part time</p> <p>Scheduled Hours:</p> <p>20</p>