<p>TARGET ENTRY SALARY:  $77,729 - $81,615</p> <p>Under administrative direction, the Administrative Support Division Manager is responsible for managing administrative and special project areas by conducting research, analysis, and evaluations, and proposing recommendations for program improvements. Directs department personnel, payroll, training, travel, safety, emergency response, and policy and procedures development functions.</p> <p>This recruitment is for our Fire Department.  Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Essential duties and responsibilities may include, but are not limited to, the following:</p> <ul> <li>Provides extensive, professional, and highly skilled administrative and management support for the City's departments; serves as technical advisor to the department director and represents the department in cooperative efforts with governmental entities and other operating units of the City. </li><li>Designs, creates, and develops procedures to maintain compliance with federal and state regulations and management directives; manages payroll procedures and budget processes for city department assigned. </li><li>Directs, manages, and supervises personnel performing payroll, administrative, clerical, and technical services to the various departments; manages the development of training, safety protocols, and the adherence to applicable laws and regulations. </li><li>Gathers, reviews, and evaluates data relating to assigned programs or departmental operations; develops and implements reporting and monitoring systems; evaluates data relating to programs or operations and implements improvements to existing procedures and equipment. </li><li>Examines, evaluates, reviews, and manages organizational problems concerning policy, personnel, enhancement of equipment capabilities, and other department functions; handles complaints on behalf of the Director and may be assigned to conduct field reviews and make findings. </li><li>Assists in the coordination of all budgetary and financial systems of the assigned unit; reviews and approves purchase, monitors expenditures, and provides financial analysis; compiles and maintains accountability for operational and capital improvement budgets. </li><li>Researches, identifies, and analyzes potential sources of grants, submits grant applications, and coordinates a monitoring system for tracking City grants; makes inquiries and conducts surveys of departmental programs, operations, practices, techniques, and problems. </li><li>Assists, supports, and facilitates the coordination of all budgetary and financial systems; develops and implements management, processing, and administrative systems. </li><li>Works closely with divisions and other departments in maintaining the support systems and providing information regarding departmental operations. </li><li>Orders supplies and maintains the general office status; processes travel expense reports, monthly mileage requests, and other reimbursement inquiries. </li><li>Performs other duties as assigned. </li></ul> <p>Licenses, Certifications, and Equipment:</p> <p>A valid State driver's license is required. </p> <p>Education and Experience:</p> <p>Bachelor's Degree in Public Administration, Business Administration, Finance, or a field related to the department to which assigned PLUS five (5) years professional level experience working with a payroll system, including supervisory, accounting, budget or auditing and data processing experience, preferably in a managerial capacity; OR an equivalent combination of education, training, and experience may be considered.  </p> <p> </p> <p>Knowledge of -</p> <ul> <li>Operations, services, and general functionality of the City </li><li>Budgetary and fiscal operations of various departments </li><li>Modern management techniques and systems </li><li>Business and administrative practices </li><li>Office practices, procedures, and equipment </li><li>Record keeping, report preparation, filing methods, and records </li><li>General office policies and procedures; computers and general office equipment </li></ul> <p>Skill in -</p> <ul> <li>Organizing work and setting priorities to meet deadlines </li><li>Completing tasks given both orally and in writing </li><li>Performing highly skilled secretarial and clerical work </li><li>Developing operating systems and controls </li><li>Completing sensitive and confidential tasks with skill and accuracy </li><li>Handling complex tasks without recourse to supervisors </li><li>Transcribing, taking notes, gathering information, and presenting information clearly </li><li>Scheduling, organizing, and assisting administrative members </li><li>Establishing and maintaining strong office relationships </li><li>Operating a computer and related software </li></ul>