<p>Job Location: Martin P. Joyce Juvenile Justice Center</p> <p>300 E. Scott Street, Youngstown, Ohio 44505</p> <p>Department: Juvenile Court Clerk's Office</p> <p>Title of Immediate Supervisor: Chief Deputy Clerk</p> <p>Filing Deadline:</p> <p>All applications MUST be submitted by 4:30 p.m. Friday, December 19th, 2025. Interested individuals may obtain an application by clicking "Download Application" in the right hand column under the Tools section or at Martin P. Joyce Juvenile Justice Center 300 E. Scott Street, Youngstown, Ohio 44505. Applications may be submitted by e-mail to lmastoris@mahoningcountyoh.gov or submitted to:</p> <p>Martin P. Joyce Juvenile Justice Center</p> <p>Attn: L Mastoris</p> <p>300 E. Scott Street</p> <p>Youngstown, Ohio 44505</p> <p>This is a Full time position.</p> <p>Position Summary:</p> <p>The Juvenile Court Clerk's Office is seeking a detail-oriented, organized, and professional Deputy Clerk to provide clerical and customer service support within the Juvenile Court. This position plays a vital role in maintaining accurate court records, assisting the public, coordinating with court officials, and ensuring the efficient daily operations of the office.</p> <p>Key Responsibilities:</p> <ul> <li>Process, file, and maintain juvenile court documents, including petitions, motions, orders, and case files. </li><li>Assist judge, magistrates, attorneys, law enforcement, social service agencies, and the public with case information in accordance with confidentiality laws. </li><li>Prepare and issue court notices, summonses, warrants, and subpoenas. </li><li>Accurately enter data into case management systems and update records in a timely manner. </li><li>Locate files, organizes, sort and log files in and out for the schedules </li><li>Receive and process payments, fines, fees, and restitution; balance daily receipts. </li><li>Provide front-counter and telephone assistance with professionalism and courtesy. </li><li>Maintain confidentiality in all sensitive juvenile matters. </li><li>Perform other duties as assigned to support the efficient operation of the court. </li><li>Assist others in locating files, as needed. </li><li>Answer the telephones, respond to questions, direct calls and take messages. </li><li>Assist with researching files and documents, as assigned. </li><li>Manage department postal needs, as assigned. </li><li>Pick up, sorts and distributes mail. </li><li>Process and delivers outgoing mail. </li><li>Prepare certified mail report. </li><li>Organize and restock the supplies. </li><li>Photocopy materials. </li><li>File all pleadings, documents and tickets at the end of day. </li><li>Process and finalize all judgment entries and magistrate's order and dispose of all cases. </li><li>Prepare cases for bind overs, transfers to other Courts, appeals and expungements. </li><li>File all pleadings and documents at the end of day. </li><li>Enter, index, docket and certify all Judgment Entries and Magistrate's Orders/Decisions, as needed. </li><li>Forward paperwork and or motions by attorneys and other jurisdictions to appropriate departments and case managers daily. </li><li>Proofread documents to ensure accuracy. </li><li>History in converted cases and dispose of cases in computer system. </li><li>Prepares all forms, documents, seals and send certified mail, personal service and regular mail as instructed to. </li><li>Timestamp all CSB filings, process and complete service as instructed. </li><li>Process all C.S.E.A. filings and complete service as instructed. </li></ul> <p>Counter:</p> <ul> <li>Receives payment for fines/costs, bonds, new complaints, motions, guardians ad litem fees, restitution and electronic monitoring. </li><li>Sell luncheon tickets. </li><li>Time stamp all legal pleadings and documents. </li><li>Assists public with all case filings. </li><li>Assist public with questions, new case filings and motions. </li><li>Court appointed fees (indigent) </li></ul> <p>Miscellaneous:</p> <ul> <li>Performs additional duties and assignments, as requested. </li><li>Maintains and increases knowledge and skill through attendance at meetings, conferences, and training. </li><li>Sessions and in service training sessions </li><li>Assist with bookkeeping and traffic court </li><li>Training new personal </li><li>Deliver summons to the sheriff, deliver pleadings to courthouse and make daily deposits to the bank. </li><li>Balance cash drawer, close day and run report as a back-up to bookkeeper. </li></ul> <p>Minimum Qualifications:</p> <ul> <li>High school diploma or GED required with course work in office practices and procedure or an equivalent. </li><li>Prior experience in a court, legal, or government office setting is highly desirable. </li><li>Strong computer skills, including proficiency with case management software, Microsoft Office Suite, and data entry. </li><li>Excellent verbal and written communication skills. </li><li>Ability to work with sensitive information and maintain strict confidentiality. </li><li>Strong attention to detail, accuracy, and organizational skills. </li><li>Ability to multitask and work effectively in a fast-paced, high-volume environment. </li><li>Professional demeanor with the ability to interact respectfully with diverse populations. </li></ul> <p>Preferred Qualifications:</p> <ul> <li>Knowledge of juvenile court procedures, legal terminology, and court document processing. </li><li>Experience handling confidential records and working within statutory guidelines. </li><li>Courtview experience. </li></ul> <p>Work Environment & Physical Requirements:</p> <ul> <li>Standard office environment with significant computer and phone use. </li><li>May require occasional attendance in a courtroom setting. </li><li>Ability to lift up to [20-30 lbs] of files or office supplies as needed. </li></ul> <p>Combination of education, training and experience; a valid Ohio driver's license and an acceptable driving record.</p> <ul> <li>Or equivalent of Minimum Class Qualifications for employment noted above. </li></ul> <p>Unusual Working Conditions:</p> <p>Requires travel. Must have valid driver's license. Must be able to sit at a desk, stand, or walk for extended periods of time. The employee may have to lift, push, pull, or move up to 25lbs.</p> <p>The final applicant selected for this position will be required to submit to drug test, psychological screening, and criminal background check.</p> <p>Mahoning County Juvenile Court is an equal employment opportunity employer</p>