<p>Requisition #: 5200101225NY</p> <p>Shift: Day Shift</p> <p>Location: Middletown, NY</p> <p>Job Function:</p> <p>The General Office Assistant is responsible for managing a variety of general office duties to ensure company and operational processes run smoothly. Reporting to the Quality Manager, this position adopts a key role in the company's ability to successfully meet customer, quality and delivery expectations. Oversees Reception area and provides strong clerical, secretarial and administrative supports, including but not limited to interaction with callers and visitors, typing, scheduling, obtaining supplies, photocopying and scanning of company information.</p> <p>Primary Responsibilities:</p> <ul> <li>Prepare and complete various forms; photocopying, and scanning in accordance with company procedures </li><li>Manage visitor welcome process; greet visitors; sign in and log information; ensure completion of documents; and control access to visitors upon arrival in a professional and courteous manner </li><li>Answer telephones in a timely manner; provide information to callers; take messages; transfer calls promptly to appropriate personnel </li><li>Interface seamlessly with operations, product and quality departments, in order to provide internal and external customers with accurate information and support </li><li>Composes and types internal and external correspondence, proofreading for accuracy and completeness </li><li>Enter data accurately into Meyer's data system (MPCS) </li><li>Audit various records for accuracy and compliance to requirements </li><li>Enter/Maintain electronic job folders for easy access </li><li>Coordinate with the Accounting Dept. regarding credit card statements, accounts receivables and accounts payables </li><li>Organize, coordinate and set up meetings, luncheons, presentations, etc. as needed </li><li>Assist with preparing various department reports </li><li>Set up and/or maintain filing system and records retention </li><li>Assist with ordering and maintaining appropriate office/shop supply levels; anticipate work requirements; distribute supplies </li><li>Anticipate needs to maintain full functioning of job duties, bringing potential issues to the Quality Manager </li><li>Identify areas to improve and expedite work processes and communicate recommendations to the Quality Manager </li><li>Maintain open communications regarding work progress and deliverables with Quality Manager </li><li>Sign for delivered packages and oversee distribution to appropriate personnel </li><li>Assist with Safety program when needed </li><li>Adhere to AS9100 and other quality standards </li></ul> <p>Requirements:</p> <ul> <li>High school diploma or equivalent - documentation required </li><li>1-2 years' experience in administrative or receptionist role </li><li>Must Meet ITAR definition of US Person - documentation required </li><li>Excellent customer care skills with a consistent goal of providing exceptional service </li><li>Knowledge of basic office management procedures </li><li>Exceptional communications skills, verbal and written, conveying and receiving information accurately in English </li><li>Ability to work independently with minimal supervision or effectively as part of a team </li><li>High attention to detail and accuracy </li><li>Superior organizational and prioritizing skills with follow-through to task completion </li><li>Professional image and demonstrated performance </li><li>Good judgment and application of problem-solving skills in a dynamic and fast-paced manufacturing environment, occasionally under pressure </li><li>Reliable and dependable in performing job-related functions </li><li>Must maintain excellent attendance record </li><li>Ability to handle, update and maintain confidential information in strict professional manner </li><li>Ability to read, write and comprehend simple instructions, short correspondence, and memos </li><li>Demonstrate ability to process information and communicate utilizing MS Office software </li><li>Must exhibit a high level of motivation and a sense of urgency </li><li>Perform related duties and projects as assigned and required </li><li>Work overtime hours when needed </li><li>The above are highlights of requirements required and is not an all-inclusive list </li><li>MTI is a safety sensitive manufacturer. As such, successful results of pre-employment drug testing will be required. </li></ul> <p>$17-$19/Hour</p> <p>Physical Demands/Work Environment:</p> <p>While performing the duties of this job, the employee is regularly required to remain stationary, sit, use hands, reach with hands and arms, stand, move throughout the facility and communicate. The employee is minimally required to climb or balance and stoop, kneel, crouch, or crawl. Work in office environment and use of computer (typical 2-button scroll mouse and keyboard - 75% of work day). The employee must periodically lift and /or position materials up to 35 pounds. Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus. The noise level in the work environment may be loud at times. Must be able to use required personal protection equipment (PPE) Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <p>Must be able to work in a supportive team environment that is fast paced with a strong commitment to accountability.</p> <p>This posting is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required in this job.</p> <p>To apply, please submit your resume noting job inquiry #5200101225NY to the Human Resources Department at: corporaterecruiter@meyertool.com.</p> <p>An Equal Employment Opportunity Employer</p> <p>All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, genetics, or protected veteran status and will not be discriminated against on the basis of disability.</p> <p>Will remain posted until filled.</p>