<p>Who We Are</p> <p>Founded in 1926, the Colonial Williamsburg Foundation is a private, not-for-profit educational, historic, and cultural institution that owns and operates one of the largest and best-known museum complexes in the world. Our mission is "that the future may learn from the past" through preserving and restoring 18th-century Williamsburg, Virginia's colonial capital. We engage, inform, and inspire people to learn about this historic capital, the events that occurred here, and the diverse peoples who helped shape a new nation.</p> <p>Today, Colonial Williamsburg is the largest living history museum in the U.S. The Historic Area is the 301-acre restored colonial capital with 89 original buildings and 525 buildings reconstructed to how they appeared in the 18th century through extensive archaeological, architectural, and documentary research. The Historic Area is staffed by highly trained, historically dressed interpreters and expert tradespeople who bring the 18th century to life. The Foundation also owns and operates two world-class museums, the DeWitt Wallace Decorative Arts Museum, and the Abby Aldrich Rockefeller Folk Art Museum, The Bob and Marion Wilson Teacher Institute, and a renowned research library, the John D Rockefeller Jr Library.</p> <p>Additionally, Colonial Williamsburg is home to five world class accommodations at the Williamsburg Inn, Williamsburg Lodge Autograph Collection, the Griffin Hotel, the Williamsburg Woodlands Hotels and Suites and the unique Colonial Houses in the Historical Area. Visitors may also indulge in food and drink at our many on site restaurants and taverns that blend a historically inspired dining experience with today's evolved tastes. Each year over 5 million people visit Williamsburg and another 20 million engage with us digitally.</p> <p>About the Position</p> <p>The Assistant Registrar of Loans & Exhibitions works collaboratively with the registration team to create and maintain a permanent archive of accurate and comprehensive records documenting the Foundation's 75,000-object collection of fine, decorative, folk, useful, and mechanical arts housed across multiple campus locations. The role manages both domestic and international incoming and outgoing loans. This position coordinates packing, shipping, and receiving logistics; prepares documentation for incoming and outgoing objects; manages the outgoing loan approval process; prepares loan agreements; and secures appropriate insurance coverage. The Assistant Registrar also conducts and reconciles collection inventories to ensure asset accountability and control, creates records and performs initial cataloging for incoming objects, and tracks object locations within TMS (The Museum System), the collections management system.</p> <p>Main Duties:</p> <ul> <li>Coordinates the Outgoing Loan Review process with the Outgoing Loan Review Committee, summarizes findings, and submits final recommendations to the Chief Mission Officer forapproval. </li><li>Prepares loan agreements for the Registrar's signature; arranges Certificates of Insurance; monitors insurance expirations; and maintains electronic and physical loan records, including renewals. </li><li>Manages documentation for incoming and outgoing objects, including receiving reports, shipping reports, and condition reports. </li><li>Coordinates packing, shipping, receiving, and courier logistics for Foundation objects in collaboration with registrars, curators, conservators, museum staff, and lending institutions to ensure proper handling, transport, installation, protection, and monitoring. </li><li>Creates new records and performs initial cataloguing for incoming objects in the collections management system (TMS). </li><li>Maintains primary responsibility for updating object locations in the collections management system and maintaining physical movement records for asset control; works with collections staff to reconcile discrepancies. </li><li>Conducts and reconciles inventories of collections objects throughout the historic area and art museums, including exhibition installations and de-installations. </li><li>Collaborates with the exhibitions team to coordinate installation and deinstallation logistics, prepare collection location reports, and support special projects. </li><li>Assists with art handling for storage management, inventory, and exhibition installation in both museum and historic buildings, utilizing best museum practices. </li></ul> <p>This job description reflects the general responsibilities of the position and is not intended to be an</p> <p>exhaustive list. Duties and responsibilities may evolve over time based on operational needs.</p> <p>Required Education and Experience:</p> <ul> <li>A bachelor's degree in museum studies, art history, material culture or a related field or an equivalent combination of education, training, and/or experience. </li><li>2 years of directly relevant experience (internship experience may be considered) including working with incoming and outgoing loans; handling art and antiques and working with museum collection management databases. </li></ul> <p>Must possess a valid Commonwealth of Virginia driver's license and have an acceptable driving record based on The Colonial Williamsburg Foundation's criteria.</p> <p>o Must be able to provide a 5-year Motor Vehicle Record prior to employment</p> <p>o Must be at least 21 years of age</p> <p>o May not have more than 1 moving violation or at fault accident within 12 months</p> <p>o May not have more than 2 moving violations or at fault accidents within 36 months</p> <p>o May not have any serious motor vehicle violations including but not limited to excessive speeding, reckless driving, DUI/DWI, suspended or revoked license, etc.</p> <p>This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act (FLSA). This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.</p> <p>Preferred Qualifications:</p> <ul> <li>Experience working in a Collections department at a comparable museum. </li></ul> <p>Key Skills / Competencies:</p> <ul> <li>General knowledge of decorative and folk art. </li><li>Familiarity working with Excel and Word. </li><li>Ability to communicate well both orally and in writing. </li><li>Ability to establish and maintain complex record-keeping systems, including the use of collections management system software for this purpose. </li><li>Ability to establish priorities in order to meet deadlines and work under pressure. </li><li>Well-organized, detail-oriented and knowledge of best practices in museum registration and collections management. </li></ul> <p>Physical and Environmental Demands:</p> <p>Prolonged periods of sitting at a desk and working on a computer; ability to lift up to 50 pounds at a time; occasionally climb, balance, stoop, kneel, crawl or crouch.</p> <p>Typical Work Schedule:</p> <p>40 hours/week; M-F 8:30 AM - 5:00 PM; Full Time</p>