<p>SAFETY/SECURITY SENSITIVE DESIGNATION & JOB OBJECTIVE</p> <p>This position is not designated as a safety/security sensitive position and is not subject to random drug and alcohol screening.</p> <p>JOB OBJECTIVE:  To review and process purchase requisitions, process invoices and maintain files and records related to the payment of vendors for the Department of Fleet Services.</p> <p>ESSENTIAL FUNCTIONS & SUPERVISORY RESPONSIBILITIES</p> <ul> <li>Receives, reviews, and processes invoices for all Department of Fleet Services purchases; compares invoices to packing slips to ensure all items were received before payments are reviewed and released by Department of Finance; reviews documents for accuracy, and processes for payment in compliance with all applicable federal, state, and local laws, guidelines, policies, and regulations. </li><li>Calculates departmental expenses by utilizing a spreadsheet software to determine appropriate payment amounts; codes invoices with appropriate vendor numbers, accounts and expense codes to ensure invoices are charged to the proper budget accounts. </li><li>Enters invoice data in the computerized financial/accounting system for the payment and processing of invoices; notifies appropriate personnel of deficiencies in budget accounts. </li><li>Reviews and processes requisitions for payment of Departmental invoices in compliance with established procedures, policies and regulations. </li><li>Reviews and monitors invoices, requisitions, vendor statements and other accounting related files and records to correct differences in statements; reconciles and resolves difference with the vendors; forwards issues to Fleet Financial Manager if not resolved.   </li><li>Reviews invoices received from divisions to ensure appropriate signatures and coding is correct in the Departmental Asset Management System. </li><li>Performs sample audits of the quarterly inventory process to ensure accuracy and compliance with departmental policies and procedures. </li><li>Establishes and maintains hard copy and computer files and records of invoices, payments, purchase requisitions, vendors and related information; scans, stores, indexes, and retrieves invoice-related documents utilizing records imaging system software. </li><li>Delivers bank deposits to the bank and invoices to the Department of Finance. </li><li>Answers questions and provides information to vendors regarding invoices, payments and account balances. </li><li>Operates a computer, utilizing word processing or spreadsheet software in the performance of essential job functions. </li><li>Operates a City pool automobile in the performance of essential job functions. </li></ul> <p>SUPERVISORY RESPONSIBILITIES:  None.</p> <p>MINIMUM QUALIFICATIONS & ADDITIONAL REQUIREMENTS</p> <p>These knowledge, skills, and abilities are usually, although not always, acquired through completion of high school; two (2) years of experience in bookkeeping or a related area; one (1) year of general clerical experience.  Equivalent combinations of education and experience will be considered.</p> <p>ADDITIONAL REQUIREMENT:</p> <p> </p> <ul> <li> <p>Must possess a valid Arkansas Class D (Non-Commercial Vehicle) Driver's License before employment and maintain licensure for the duration of employment in this position.</p> </li><li> <p>Must be available to work nights, holidays, and weekends and respond to emergency calls as required.</p> </li></ul> <p> DISCLAIMER:</p> <p> </p> <p>This document does not create an employment contract, implied or otherwise.</p> <p>APPLICATION REQUIREMENTS</p> <ul> <li>Online applications only </li><li>Applicant's answers to supplemental questions will be used to screen for minimum qualifications electronically. </li><li>Please include a complete work history when completing application.  Work history may impact initial salary offer amount for the successful candidate. </li><li>List of qualified applicants will be considered active for up to six (6) months and may be used to fill future openings with same or similar minimum qualifications. </li><li>All communication regarding application status will be sent to candidates via text message/ email address listed on account. </li><li>You may check yourNeoGov inbox  to review all notices sent to the email address associated with your applications. </li><li>Applicants may check application status for any position by logging into theiraccountat  or contacting Human Resources at (501) 371-4590 if they are having computer difficulties. </li></ul> <p>SECONDARY DUTIES</p> <ul> <li>Prepares reports regarding the number of invoices received and related information. </li><li>Provides assistance to Accounting Specialist by gathering information for special projects as required. </li><li>Serves as backup to other clerical employees as assigned. </li><li>Represents the Department by serving on various committees as assigned. </li><li>Performs other related duties as required. </li></ul> <p>KNOWLEDGE, SKILLS AND ABILITIES</p> <ul> <li>Knowledge of standard office practices and procedures. </li><li>Knowledge of proper filing and record keeping systems. </li><li>Knowledge of bookkeeping principles and practices. </li><li>Familiarity with basic accounting terminology and principles. </li><li>Familiarity with spreadsheet software utilization. </li><li>Skill in the operation of a computer, utilizing word processing, spreadsheet, or data base software. </li><li>Skill in the operation of a computer terminal. </li><li>Skill in the operation of a desk calculator. </li><li>Skill in the operation of an automatic transmission vehicle. </li><li>Ability to maintain financial files and records. </li><li>Ability to maintain hard copy and computer filing and record keeping systems. </li><li>Ability to compile data and prepare reports. </li><li>Ability to perform mathematical calculations rapidly and accurately. </li><li>Ability to perform considerable amounts of detailed work. </li><li>Ability to review invoices and purchase requisitions for accuracy. </li><li>Ability to prepare purchase requisitions. </li><li>Ability to compute the cost of fees, fines, and other charges. </li><li>Ability to communicate effectively, both orally and in writing with the general public, vendors and other employees. </li></ul> <p>PHYSICAL REQUIREMENTS - REPRESENTATIVE OF THOSE REQUIRED TO PERFORM THE JOB</p> <p>The physical demand characteristics and activities indicated below are representative of those that will be required to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <p>YES</p> <p>NO</p> <p>work involves lifting, pushing, pulling or carrying 40 pounds or more</p> <p>X</p> <p>work involves the operation of earth-moving equipment or commercial motor vehicles</p> <p>X</p> <p>work involves the operation of non-commercial motor vehicles</p> <p>X</p> <p>work involves the operation of tools such as axes, shovels, sling blades</p> <p>X</p> <p>work involves the operation of motorized equipment such as chain saws, power saws, jackhammers, lawn mowers, tractors</p> <p>X</p> <p>work involves balancing, bending, climbing, stooping, twisting, or reaching out in unusual positions</p> <p>X</p> <p>work involves sitting for long periods of time</p> <p>X</p> <p>work involves running, standing, or walking over a long period of time</p> <p>X</p> <p>works above ground or floor level, such as on stools or ladders</p> <p>X</p> <p>works in a relatively high average degree of temperature over a long period of time</p> <p>X</p> <p>work involves considerable physical exertion of the whole body over a long period of time</p> <p>X</p> <p>work involves exposure to hazardous conditions</p> <p>X</p> <p>work requires near vision (20 inches or less)</p> <p>X</p> <p>work requires distance vision (20 feet or more)</p> <p>X</p> <p>work involves detection of color differences</p> <p>X</p> <p>work involves determination of the correct location of a sound, such as footsteps</p> <p>X</p> <p>work involves hearing and understanding conversation or sounds</p> <p>X</p> <p>work involves speaking/talking</p> <p>X</p> <p>"For purposes of physical demands, the chart above subsumes the chart below."</p> <p> </p> <p> Strength Level</p> <p> Duration of lifting or carrying</p> <p>Level of Strength</p> <p> Sedentary work </p> <p>Occasionally lifts up to 10 pounds. </p> <p>Occasionally lifts up to 10 pounds. </p> <p>Frequently lifts an object weighing less than 1 pound. </p> <p>Constantly lifts objects with no weight.  </p> <p>Spends less than 33% of the average workday standing. </p> <p> Light work </p> <p>Seldom lifts up to 11-25 pounds. </p> <p>Occasionally lifts up to 11-25 pounds. </p> <p>Frequently lifts 1 - 10 pounds. </p> <p>Constantly lifts objects with a weight of 1 pound or less. </p> <p> Medium work </p> <p>Seldom lifts up to 26-50 pounds. </p> <p>Occasionally lifts up to 26-50 pounds. </p> <p>Frequently lifts 11 - 25 pounds. </p> <p>Constantly lifts objects with a weight of 1 10 pounds. </p> <p> Heavy work </p> <p>Seldom lifts up to 51-100 pounds. </p> <p>Occasionally lifts up 51-100 pounds. </p> <p>Frequently lifts 26-50 pounds. </p> <p>Constantly lifts objects with a weight of 11 - 25 pounds. </p> <p> Very Heavy work </p> <p>Seldom lifts over 100 pounds. </p> <p>Occasionally lifts over 100 pounds. </p> <p>Frequently lifts over 50 pounds. </p> <p>Constantly lifts objects with a weight over 25 pounds.  </p>